Transnet Rail Network Maintenance Shutdown

• Conducted on

  Date

• Depot Name

• Location
  Address

• Corridor

• Date of Maintenance Shut Down

• Scope of Work

• Name of Person Monitoring Compliance

• Designation

• Cellphone

COMMUNICATION PLATFORMS

• Service Level Agreement Meetings:Are there records of periodic SLA meetings and appropriate actions taken in terms of any applicable corrective actions raised by Transnet?

  Yes

  No

  N/A

• Verify whether the progress meetings are conducted in terms of agreed schedule and minutes kept

  Yes

  No

  N/A

• Verify if there is proof of communication relating to the TIMS aspects of the contract and have these been communicated to the contractor /sub-contractor employees

  Yes

  No

  N/A

• Verify if there is adequate representation by the Service Provider at all required meetings scheduled by Transnet e.g. monthly SHEQ Committee Meetings, etc.

  Yes

  No

  N/A

CONTRACTOR MANAGEMENT

• Contractor Execution Plan (CEP) approved by the Project Manager and implemented by the Contractor - Work carried out in terms of the Contractor Execution Plan including TIMS requirements

  Yes

  No

  N/A

• Method statement:Verify if written safe work procedures for high risk tasks complied with

  Yes

  No

  N/A

• Safe working procedures:Verify if written safe work procedures for high risk tasks complied with

  Yes

  No

  N/A

• Verify if task specific observations have been appropriately planned and effectively carried out and if corrective action is taken to address any identified non-conformances

  Yes

  No

  N/A

RISK ASSESSMENTS

• Verify whether the recommendations from the Health Risk Assessment have been implemented

  Yes

  No

  N/A

• Verify if traces of asbestos exist

  Yes

  No

  N/A

• If yes , verify whether relevant stakeholders have been notified e.g. (Occupational Health and Hygiene, Medical Practitioner and Risk Management)

  Yes

  No

  N/A

• If traces of asbestos exist verify whether exposed employees were subjected to medical surveillance

  Yes

  No

  N/A

• Was the site declared safe by the approved inspection authority post asbestos clean up

  Yes

  No

  N/A

• Verify whether the recommendations from the Ergonomics assessment have been implemented

  Yes

  No

  N/A

• Horticulture:Verify whether the recommendations from the Fauna Flora assessment for Fencing have been implemented

  Yes

  No

  N/A

• Verify whether the recommendations from the Fauna Flora assessment for Service Roads have been implemented

  Yes

  No

  N/A

• Verify whether the recommendations from the Fauna Flora assessment for Bush and Weed Control have been implemented

  Yes

  No

  N/A

EQUIPMENT MAINTENANCE,MACHINERY AND WORKFORCE

• Maintenance and control of equipment. (Cranes, welding, grinding, blasting, pressure vessels): Verify if the equipment is maintained as per manufacturer’s schedule / Original External Manufacturer’s Manual

  Yes

  No

  N/A

• SHE Representatives: Verify visibility of SHE Reps including effective performance of SHE Reps functions

  Yes

  No

  N/A

• Personal Protective equipment: Verify if all employees / personnel on site are wearing using PPE appropriately

  Yes

  No

  N/A

• Verify if general housekeeping is adequate

  Yes

  No

  N/A

• Yes

  No

  N/A

SITE AUDITS/INSPECTIONS

• Site specific audits and internal inspections arrangements. Verify if the internal audits are conducted as per agreed frequencies

  Yes

  No

  N/A

• Verify if the equipment is maintained on an impervious surface or within a bunded area

  Yes

  No

  N/A

• Verify the monthly performance report produced, which includes the TIMS monitoring criteria

  Yes

  No

  N/A

• Verify if the formal non- conformances are actioned and closed out

  Yes

  No

  N/A

INCIDENT MANAGEMENT ( RECORDING AND REPORTING)

• Accident / incident reporting and investigation

  Yes

  No

  N/A

ERMERGENCY SERVICES

• Verify if the names of the first aiders are displayed

  Yes

  No

  N/A

• Verify if there were first aid cases and recorded on first aid box log-sheets.

  Yes

  No

  N/A

• Verify if the names of the fire teams are displayed

  Yes

  No

  N/A

• Verify if the fire- fighting equipment is accessible (fire extinguishers, hose-reels, fire trolleys and vehicles)

  Yes

  No

  N/A

• Verify if symbolic signs positioned to be visible

  Yes

  No

  N/A

• Verify if the security staff is familiar with incident reporting system and emergency procedures<br>

  Yes

  No

  N/A

BALLAST

• Is the ballast waste managed in accordance with the NEM: Waste Act,2008

  Yes

  No

  N/A

MAINTENANCE ACTIVITIES

• On track maintenance: Verify if contamination resulting from the on track machines is addressed by relevant contractors

  Yes

  No

  N/A

• Verify if drip trays are placed beneath leaking points under the on track machines

  Yes

  No

  N/A

• Verify if oil drums are stored in <br>designated areas

  Yes

  No

  N/A

• Sleeper replacement: Verify if the wooden sleepers are placed in the designated storage area far from the reserve

  Yes

  No

  N/A

• Verify if cement sleepers are used for fencing purposes

  Yes

  No

  N/A

• Culverts cleaning:Verify whether all removed material are stored neatly at the designed areas (and away from drains and culverts) within rail reserves

  Yes

  No

  N/A

RAIL MAINTENANCE

• Welding and Grinding of Rails:Verify whether burnable materials are placed and stored away from sites

  Yes

  No

  N/A

• Verify that Welder is trained and certificates are valid

  Yes

  No

  N/A

• Verify whether employees are wearing appropriate PPE<br>

  Yes

  No

  N/A

• Verify whether: Safety talks have been conducted <br>

  Yes

  No

  N/A

• Verify whether: Site Risk assessment done <br>

  Yes

  No

  N/A

• Verify whether: The work is done according to the approved Safe working Procedure <br>

  Yes

  No

  N/A

• Rail Lubrication:Verify if caution is exercised when filling the greased pot

  Yes

  No

  N/A

• Rail Lubrication: Verify usage of the approved safe working procedure for this activity adhered to

  Yes

  No

  N/A

BALLAST SCREENING

• Ballast screening: Is the ballast waste managed in accordance with the NEM: Waste Act,2008

  Yes

  No

  N/A

• Fencing: Verify if the Fauna Flora Assessment is conducted by the Rail Network Horticulture-Technical office

  Yes

  No

  N/A

• Verify if the recommendations from the Fauna Flora assessment have been implemented

  Yes

  No

  N/A

• Verify if the Fauna Flora Assessment is conducted by the Rail Network Horticulture-Technical office

  Yes

  No

  N/A

WASTE MANAGEMENT

• Verify if the waste management is undertaken in accordance with the requirements of NEM: Waste Act,2008

  Yes

  No

  N/A

COVID19 PREVENTENTION

• Verify if employees are issued with masks

  Yes

  No

  N/A

• Verify if site is provisioned with saunters

  Yes

  No

  N/A

• Verify if employees declared their Covid status

  Yes

  No

  N/A