1. Risk Management, Information and Signage

  • Is there an up to date Hazard Information Poster posted on or
    adjacent to the door?

  • Create a Hazard Information Poster online at
    www.safetyandwellbeing.uts.edu.au/environment/lab/
    posters/
    www.safetyandwellbeing.uts.edu.au/environment/lab/ posters/

  • Is special signage for radiation, biological or other hazards
    prominently posted?

  • Is H&S signage specific to the work area displayed?

  • Is the H&S laboratory manual available and up to date?

  • Are risk assessments conducted/reviewed annually for all
    hazardous activities in the facility?

  • Are risk assessment records easily accessible?

  • Are staff and students made aware of risk assessments?

  • Are risk assessments included in laboratory notes for each
    subject?

2. H&S management, information, consultation and training

  • Has action been taken to reduce the risk of dangerous activities
    and tasks?

  • Contact the Safety & Wellbeing Branch on ext 1063
    or 1326 for advice.

  • Do staff know to report hazards, accidents and near misses to
    their supervisor?

  • E-mail a reminder to staff or include in the agenda for
    your next staff meeting.

3. Emergencies

  • Are emergency evacuation procedures posted in the main work
    areas?

  • Contact the Essential Services Compliance Manager
    on ext 4689.

  • Are emergency wardens trained and available in an emergency?

  • Contact the Essential Services Compliance Manager
    on ext 4689.

  • Are appropriate fire extinguishers easily accessible and
    signposted (e.g. carbon dioxide for labs)?

  • Contact Building Services on ext 7477 or 7476 or
    send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Check the tags attached to fire extinguishers - have the fire extinguishers been inspected within the last nine months?

  • Contact Building Services on ext 7477 or 7476 or
    send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Are overhead sprinklers and smoke detectors clear of obstructions, stores, etc.?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Are the exit doors marked, clearly visible and clear of obstructions?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Have all staff and students seen the ’Escape from UTS’ video?

  • Send them a reminder and refer to www.fmu.uts.edu.au/emergency/escape_video.html
    www.fmu.uts.edu.au/emergency/escape_video.html

4. Hazards

  • Are staff and students made aware of all relevant hazards present in the facility?

  • Are staff and students encouraged to report hazards via HIRO?

  • Report hazards and incidents at www.safetyandwellbeing.uts.edu.au/accidents/reporting.html.
    www.safetyandwellbeing.uts.edu.au/accidents/reporting.html

  • Are inspections completed at least every six months and action taken to ensure compliance?

5. Accidents/incidents and first aid

  • Are staff aware of how to report accidents/incidents through HIRO?

  • Report hazards and incidents at www.safetyandwellbeing.uts.edu.au/accidents/reporting.html.
    www.safetyandwellbeing.uts.edu.au/accidents/reporting.html

  • Have all reported accidents/incidents resulted in an investigation with action taken to ensure it does not happen again?

  • Is a First Aid Officer readily available during normal work hours?

  • Are posters/notices indicating the contact details of the First Aid Officers on display?

  • Ask the First Aid Officers to check the details on all First Aid Officer signs. Additional posters and notices are available from the Safety & Wellbeing Branch at www.safetyandwellbeing.uts.edu.au/firstaid/signage/ or by calling ext 1102.
    www.safetyandwellbeing.uts.edu.au/firstaid/signage/

  • Are the First Aid Officers keeping their First Aid kit stocked with supplies that are not out-of-date and aware that they should never include medication (including Aspirin, Panadol or other headache preparations or pain killers of any kind)?

  • Ask the First Aid Officers to order missing supplies via the order form at www.safetyandwellbeing.uts.edu.au/emergency/firstaid.html
    Dispose of any medication appropriately.
    www.safetyandwellbeing.uts.edu.au/emergency/firstaid.html

  • Are posters/notices indicating the contact details of the First Aid Officers on display?

  • Ask the First Aid Officers to check the details on all First Aid Officer signs. Additional posters and notices are available from the Safety & Wellbeing Branch at www.safetyandwellbeing.uts.edu.au/firstaid/signage/ or by calling ext 1102.
    www.safetyandwellbeing.uts.edu.au/firstaid/signage/

6. Work environment - slips and trips, lighting

  • Is access to the facility restricted to trained staff/students or is supervision required?

  • Are walkways free of trip hazards (e.g. electrical cords)?

  • Move or secure the offending cord or obstruction.
    www.safetyandwellbeing.uts.edu.au/emergency/firstaid.html

  • Do floors have even surfaces (no lifted carpet or holes)?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Are stair treads in good condition?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Are corridors, walkways and work areas adequately lit?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Are window coverings available to minimise glare and reflection on computer screens?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at
    www.fmu.uts.edu.au/works/maintenancerequests.html.
    www.fmu.uts.edu.au/works/maintenancerequests.html

7. Electrical

  • Are electrical sockets and switches in good repair?

  • Tag the item “not for use” and get fixed.

  • Is there a schedule for testing and tagging plug-in electrical equipment and electrical cords based on risk assessment?

  • Contact Safety & Wellbeing for assistance on ext 1063.

  • Is there a schedule for testing and tagging plug-in electrical equipment and electrical cords?

  • Contact Safety & Wellbeing for assistance on ext 1063.

  • Is there a schedule for testing and tagging plug-in electrical equipment and electrical cords based on risk assessment?

  • Contact Safety & Wellbeing for assistance on ext 1063.

  • Is there a register of tested electrical equipment?

  • Establish and maintain a register.

  • Do all portable electrical appliances have a current inspection tag?

  • Test and tag immediately.

  • Has the use of double adaptors been eliminated?

  • Replace adaptors with power boards.

  • Are all electrical conductors, such as power boards and sockets, away from wet areas?

  • Move away from where water can reach.

8. Manual handling

  • Are trolleys available for transporting heavy loads?

  • Consult with staff to determine the type of trolley needed…then purchase it. Call the Safety & Wellbeing Branch on ext 4540 or 1326 if you require assistance.

  • Are heavy items stored between mid-thigh and shoulder height?

  • Reorganise storage areas if possible. If this is not possible consider providing more space or reduce the amount stored.

  • Is work organised to limit unnecessary or excessive bending and the need to transport heavy loads?

  • Redesign the work area or the work, or call the Safety & Wellbeing Branch on ext 1326 or 1056 for advice.

  • Is stored material secured to prevent shifting/falling?

  • Reorganise storage areas if possible. If this is not possible consider providing more space or reduce the amount stored.

9. Chemical inventory, labelling and risk assessments

  • Is there an up to date inventory/register of chemicals available in hard and soft copy?

  • Is an up to date (<5yrs old) Safety data Sheet (SDS) available in hard and soft copy for each chemical used?

  • Are chemicals labelled according to the relevant legislation?

  • Has a risk assessment been completed for all hazardous substances or dangerous goods (designated as such by the SDS)?

  • Has there been consultation between the subject coordinators and lab manager regarding controls required for each class?

  • Are there up to date risk assessments and relevant SDS’s included in all student lab notes?

  • Are staff and students aware of the procedures in place for the use of high-risk chemicals (i.e. flammables, explosives, cytotoxics, poisons, HF, carcinogens, etc.)?

10. Chemical use, risk controls and emergency response

  • Does the laboratory have appropriate ventilation for the types of chemicals in use (general exhaust, local exhaust, dust extraction, fume cupboards, glove boxes etc)?

  • Is safety equipment (jerry cans, grounding straps, etc) available for use?

  • Is personal protective equipment (gloves, goggles, aprons, etc) available and maintained in good condition?

  • Are appropriate spill kits, PPE and decontamination material available where needed?

  • Is there a sign noting the location and instructions for use for the spill kits - noting use of appropriate PPE?

  • Is safety equipment maintained in good operating condition and accessible to laboratory staff at all times?

  • Are safety carriers available for transporting glass or plastic containers of 2L or greater?

  • Are fire extinguishers clearly signposted and kept clear of any
    obstructions?

  • Are safety showers and eye-wash stations regularly checked and records kept?

  • Do staff in the area know how to respond to an emergency involving flammable liquids (ask them)?

  • Instruction must be provided.

  • Do staff in the area know how to respond to a chemical spill (ask them)?

  • Instructions for chemical spill response must be posted and communicated.

11. Fume cupboards and laminar flow cupboards

  • Are electrical services located outside the chamber?

  • Are emergency switches clearly identified for power and gas supply?

  • Has the cupboard been inspected and certified within the last 12 months?

  • Are restrictions posted near fume cupboards (< 2.5L of flammables; no H3ClO4, etc.)?

  • Have all laminar flow cabinets been certified within the last 12 months?

  • Are fume cupboards appropriate for the type of hazard (i.e. radiation, biological, etc.)?

  • Are procedures for the appropriate use of cabinets posted?

  • Do the cabinets look clean and tidy (i.e. routine cleaning performed recently)?

12. Chemical storage

  • Are chemicals stored correctly (i.e. only with other compatible chemicals)?

  • Are domestic refrigerators kept free of flammable material?

  • Move to a special chemical storage refrigerator.

  • Are all storage refrigerators spark-proof?

  • Are cabinets used for the storage of large quantities of chemicals?

  • Is there security/restricted access to store areas?

  • Are chemicals stored in completely separate storage rooms from gas cylinders?

  • Is fire suppression or fire protection equipment available?

  • Contact Building Services on ext 7477 or 7476.

  • Is the ventilation sufficient to prevent build-up of offensive odours?

  • Is there appropriate secondary containment to prevent the spread of major spills?

  • Are all glass containers > 1kg or 1L stored below 1.5m high?

  • Is all shelving compatible with chemicals stored or covered with a protective coating?

  • Are all containers free from leaks or damage?

  • Dispose damaged containers according to hazardous waste disposal guidelines.

13. Flammable liquid cabinets

  • Is there not more than one flammable liquid cabinet per 250m2 of floor space?

  • Are flammable liquid cabinets at least 3m from power points and other ignition sources?

  • Move it to comply

  • Is the bunding/bottom shelf in place and kept clear?

  • Is the area around and on top of the cabinet clear of all material i.e. no storage of combustible materials on or around cabinet?

  • Is there appropriate signage in place?

  • Are warning signs on the cabinet legible?

14. Hazardous waste

  • Is hazardous waste separated and labelled as per the UTS procedures?

  • Are there sufficient and appropriate waste disposal containers in the laboratory?

  • Have all staff and students working in the facility received hazardous substances/dangerous goods training?

  • Is there signage stating that tipping of hazardous waste down the sink is prohibited?

15. Gas Cylinders

  • Are all gas cylinders in laboratories connected for use? (i.e. no laboratory storage)?

  • Are gas cylinders securely chained and supply valves closed/capped if not in use?

  • Are flashback arrestors used in fuel gas supply lines?

  • Are non-return (check) valves fitted to all processes that exceed cylinder pressure?

  • Is gas use confined to areas with good ventilation?

  • Are specialised trolleys available for moving gas cylinders?

  • Are all cylinders at least 3m away from ignition sources and combustible material?

  • Are empty cylinders separated and identified as empty?

16. Biological

  • Are safe work practices in place for laboratory techniques (including minimisation of aerosols)?

  • Are cleaning procedures established for normal cleaning and emergency spills?

  • Are autoclaves/procedures available for disinfection?

  • Are staff aware of decontamination procedures established?

  • Are sharps and biohazardous waste procedures established and implemented?

  • Is all research approved (where required) by the appropriate agency/ethics committee?

  • Is specialised personal protective equipment available and maintained in good condition?

  • Are recombinant DNA laboratory areas inspected and certified by the UTS Biosafety Committee?

  • Are specimen containers always labelled and legible?

  • Have all staff/students been provided with information on appropriate vaccinations?

17. Communicable diseases

  • Are sharps containers and personal protective equipment available as required?

  • Are staff made aware of safe work practices for handling of sharps and disposal procedures?

  • Are the laboratory manager and academic staff aware of the emergency response procedure?

18. Animal handling and facilities

  • Are separate facilities available for animal storage, cleaning, examination etc.?

  • Are infected and non-infected animals segregated?

  • Are all staff trained in safety procedures associated with animal handling?

19. Ionising radiation

  • Are the areas designed for specific radiation procedures/work appropriately registered?

  • Contact the Radiation Safety Officer.

  • Is radiation monitoring and detection equipment readily available and calibrated?

  • Contact the Radiation Safety Officer.

  • Are appropriate personal and/or area monitoring procedures adopted?

  • Contact the Radiation Safety Officer.

  • Is adequate and sufficient shielding material/equipment provided?

  • Are all staff licensed users unless specifically exempted as postgraduate students?

  • Contact the Radiation Safety Officer.

  • Are radioactive materials securely stored according to procedures?

  • Is radioactive waste securely stored and disposed of according to procedures?

  • Contact the Radiation Safety Officer.

  • Are safe work procedures and decontamination/emergency procedures established?

  • Are staff and students provided with training on safe work procedures?

  • Contact the Radiation Safety Officer.

  • Are relevant licenses and exemption notices displayed?

  • Display notice of exempted students.

20. Non-ionising radiation

  • Are arc-welding operators provided with helmets (with filter lens), fire-resistant gauntlet gloves and apron, boots, spats, skull cap and boilermaker's coverall or bib, brace, shirt?

  • Do arc-welding areas have ventilation to protect operators from inhaling fumes?

  • Do laser laboratories have the appropriate warning signs?

  • Are lasers equipped with protective housings, safety interlocks, key controls, beam stops, attenuators and scanning safety guards as appropriate?

  • Are laser operators provided with wavelength-specific eye protection?

  • Is suitable eye protection and skin protection worn by any persons exposed to ultraviolet radiation?

  • See AS/NZS 1337 and AS/NZS 2211.1 for eye protection

21. Plant and equipment

  • Are machines built in accordance with relevant Australian Standards?

  • Are safe operating instructions/warning signs clearly visible?

  • Are machines guarded/protected to prevent contact, entanglement or damage?

  • Are any items of plant obsolete and unsafe to operate?

  • If the item cannot be repaired it should be disposed of.

  • Have preventative maintenance arrangements been made if required?

  • Have items of plant/equipment requiring risk assessment been identified and risk assessments documented?

  • Are documented safe work procedures available for high risk plant and equipment?

  • Are staff and students trained in the safe work procedures for use of the plant/equipment?

  • Is personal protective equipment available (where specified in the risk assessment/safe work procedure) and maintained in good condition?

  • Are machines appropriate for the area of use (i.e. explosion proof, etc.)?

  • Is a register of slings/ladders kept, with details of all maintenance and inspections noted?

  • Has sound level testing been performed on noisy equipment and adequate controls / hearing protection provided?

  • Contact Safety & Wellbeing on ext 1063 to organise sound level testing.

  • Are residual current devices in use for electrical equipment?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Is local exhaust ventilation drawing air effectively?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
    www.fmu.uts.edu.au/works/maintenancerequests.html

  • Are lighting levels sufficient for operators to run equipment safely?

  • Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
    www.fmu.uts.edu.au/works/maintenancerequests.html

Audit Completion

  • Include any extra items that have been identified here:

  • Add signature

  • Select date

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