UniTec Office Inspection ver 1.0

• Inspection Title

• Faculty / Unit

• Building / Floor / Room No.

• Conducted on

  Date

• Prepared by

• Personnel

1. Work environment - slips and trips, electrical and lighting

• Are walkways free of trip hazards (e.g. electrical cords and other clutter)?

  Yes

  No

  N/A

• Move or secure the offending cord or obstruction.

• Do floors have even surfaces (no lifted carpet or holes)?

  Yes

  No

  N/A

• Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Are stair treads in good condition?

  Yes

  No

  N/A

• Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Are corridors, walkways and work areas adequately lit?

  Yes

  No

  N/A

• Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Are window coverings available to minimise glare and reflection on computer screens?

  Yes

  No

  N/A

• Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Are electrical sockets and switches in good repair?

  Yes

  No

  N/A

• Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Are plug-in electrical equipment and electrical cords kept in good condition, away from exposure to moisture, heat, vibration, corrosive chemicals, physical abuse and dust?

  Yes

  No

  N/A

• Contact Safety & Wellbeing on ext 1063 to discuss doing a risk assessment on the equipment.

• Has the use of double adaptors been eliminated?

  Yes

  No

  N/A

• Replace double adaptors with power boards.

• Is the lighting appropriate for the task(s) being undertaken?

  Yes

  No

  N/A

• Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html if review required
  www.fmu.uts.edu.au/works/maintenancerequests.html

2. Office equipment

• Is equipment such as photocopiers, printers etc. located at a reasonable distance from staff?

  Yes

  No

  N/A

• Contact Building Services on ext 7477 or 7476 or send a maintenance request via the FMU website at www.fmu.uts.edu.au/works/maintenancerequests.html for assistance.
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Has broken or faulty equipment been disposed?

  Yes

  No

  N/A

• Contact Central Services for disposal on ext. 7485.

• Are guillotines and shredders operated safely and regularly maintained?

  Yes

  No

  N/A

• Make manufacturer’s advice regarding the safe operation of machine(s) used in your area readily available to staff.
  If required, develop and display safe work method statements (SWMS) for machine(s) used in your area. A SWMS template is
  available at www.safetyandwellbeing.uts.edu.au/riskmanagement/.
  www.safetyandwellbeing.uts.edu.au/riskmanagement/

3. Manual Handling

• Is work organised to limit unnecessary or excessive bending and the need to transport heavy loads?

  Yes

  No

  N/A

• Redesign the work area or the work, or email safetyandwellbeing@uts.edu.au for advice.

• Is there adequate space for tasks to be carried out?

  Yes

  No

  N/A

• Redesign the work area or the work, or email safetyandwellbeing@uts.edu.au for advice.

• Are trolleys available for transporting heavy loads? Is the trolley/s in good repair? Is the trolley storage location relayed to staff?

  Yes

  No

  N/A

• Consult with staff to determine the type of trolley needed... then purchase it. Inform staff of trolley location. Email safetyandwellbeing@uts.edu.au if you require assistance.

• Is the “Tips for Manual Handling” poster on display?

  Yes

  No

  N/A

• Refer to the Safety & Wellbeing website at www.safetyandwellbeing.uts.edu.au/hazards/manual/precautions/
  www.safetyandwellbeing.uts.edu.au/hazards/manual/precautions/

• Are frequently used and heavier items stored between mid-thigh and shoulder height?

  Yes

  No

  N/A

• Reorganise storage areas if possible. If this is not possible, consider providing more space or reduce the amount stored.

• Is stored material secured to prevent shifting/falling?

  Yes

  No

  N/A

• Reorganise storage areas if possible. If this is not possible, consider providing more space or reduce the amount stored.

• Have staff received appropriate training in manual handling?

  Yes

  No

  N/A

• Email safetyandwellbeing@uts.edu.au to discuss training needs.

4. Computer and Workstation setup

• Do staff know how to adjust their workstation, computer monitor and chair height for ergonomic comfort?

  Yes

  No

  N/A

• Refer to the Safety & Wellbeing website at www.safetyandwellbeing.uts.edu.au/activities/computer/ or email safetyandwellbeing@uts.edu.au.
  www.fmu.uts.edu.au/emergency/escape_video.html

• Is information available to help staff (and students) set up their workstations and perform regular stretch breaks?

  Yes

  No

  N/A

• Refer to the Safety & Wellbeing website at www.safetyandwellbeing.uts.edu.au/activities/computer/ or email safetyandwellbeing@uts.edu.au.
  www.fmu.uts.edu.au/emergency/escape_video.html

5. Cash Handling

• Has action been taken to eliminate cash handling?

  Yes

  No

  N/A

• Check the FSU website for options at www.fsu.uts.edu.au/about/index.html#cash_alternatives.
  www.fsu.uts.edu.au/about/index.html#cash_alternatives

• Have risk assessments been completed for all cash handling tasks and action taken to reduce the risk of robbery?

  Yes

  No

  N/A

• Contact Security (City campus) on ext 1169 to organise cash handling risk assessment assistance.
  www.safetyandwellbeing.uts.edu.au/firstaid/signage/

• Have staff handling cash been trained in robbery safety?

  Yes

  No

  N/A

• Refer to the Safety & Wellbeing web page at www.safetyandwellbeing.uts.edu.au/activities/cash/ for frequency of training required. Email safetyandwellbeing@uts.edu.au for advice.
  www.safetyandwellbeing.uts.edu.au/activities/cash/

6. Health and safety management, information, consultation and training

• Has action been taken to reduce the risk of dangerous activities and tasks?

  Yes

  No

  N/A

• Contact Safety & Wellbeing on ext 1063 or 1342 for advice.

• Do staff know to report hazards, accidents and near misses to their supervisor as soon as possible?

  Yes

  No

  N/A

• E-mail a reminder to staff or include in the agenda for your next staff meeting. Display the “Safety and Wellbeing: Guide for Students and Staff” poster (available by emailing safetyandwellbeing@uts.edu.au) in the work area.

• Is health and safety information included in staff induction?

  Yes

  No

  N/A

• Use the HR orientation resources on staff connect. Local managers & supervisors should use the induction safety
  checklist available at www.safetyandwellbeing.uts.edu.au/forms/.
  www.safetyandwellbeing.uts.edu.au/forms/

• Are staff consulted on the health and safety issues that affect them as part of regular meetings, communications and/or Working groups?

  Yes

  No

  N/A

• Talk to staff about health and safety risks and issues and how they might be resolved.

• The “Safety and Wellbeing Essentials” online training module covers emergencies, first aid, accident reporting, ergonomic computer workstation setup and reducing manual handling risks. Have staff been encouraged to complete this training?

  Yes

  No

  N/A

• Encourage staff to complete training. For training course information, visit the Safety Training section of the Staff Connect intranet.

• The “Safety and Wellbeing Essentials” online training module covers emergencies, first aid, accident reporting, ergonomic computer workstation setup and reducing manual handling risks. Have staff been encouraged to complete this training?

  Yes

  No

  N/A

• Encourage staff to complete training. For training course information, visit the Safety Training section of the Staff Connect intranet.

• Have academic staff been encouraged to complete the “Health and Safety for Supervisors” online training?

  Yes

  No

  N/A

• Encourage staff to complete training. For training course information, visit the Safety Training section of the Staff Connect intranet.

7. Emergencies

• Are emergency evacuation procedures posted in the main work areas?

  Yes

  No

  N/A

• Tag the item “not for use” and get fixed.

• Are emergency evacuation procedures posted in the main work areas?

  Yes

  No

  N/A

• Tag the item “not for use” and get fixed.

• Are emergency wardens trained, identified and available in an emergency?

  Yes

  No

  N/A

• Tag the item “not for use” and get fixed.

• Are staff aware of the Security number to be used in an emergency when an internal phone is not available?

  Yes

  No

  N/A

• Ask staff to add the UTS Security Services phone number 1800 249 559 to their mobile phones’ contact list.

• Are fire extinguishers easily accessible and signposted?

  Yes

  No

  N/A

• Contact Safety & Wellbeing for assistance on ext 1063.
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Check the tags attached to fire extinguishers - have the fire extinguishers been inspected within the last nine months?

  Yes

  No

  N/A

• Contact Safety & Wellbeing for assistance on ext 1063.
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Are overhead sprinklers and smoke detectors clear of obstructions, stores, etc.?

  Yes

  No

  N/A

• Contact Safety & Wellbeing for assistance on ext 1063.
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Are the exit doors marked, clearly visible and clear of obstructions?

  Yes

  No

  N/A

• Clear up and/or contact Building Services on ext 7477 or 7476.

• Are the exit doors suitable for people with limited mobility?

  Yes

  No

  N/A

• Contact Safety & Wellbeing for assistance on ext 1063.
  www.fmu.uts.edu.au/works/maintenancerequests.html

• Have all staff seen the ’Escape from UTS’ video?

  Yes

  No

  N/A

• Send them a reminder and refer to www.fmu.uts.edu.au/security/emergencies/escape.html.
  www.fmu.uts.edu.au/security/emergencies/escape.html

8. Accidents/incidents and First Aid

• Are staff aware that hazards, accidents and incidents are reported using the Hazard and Incident Reporting Online (HIRO) system?

  Yes

  No

  N/A

• Send them a reminder and refer to
  www.safetyandwellbeing.uts.edu.au/accidents/.
  www.safetyandwellbeing.uts.edu.au/accidents/

• Is a First Aid Officer readily available during normal work hours, bearing in mind that all Security officers are first aid trained?

  Yes

  No

  N/A

• Check the First Aid Officer database at www.fao.uts.edu.au.
  www.fao.uts.edu.au

• Are the contact details of First Aid Officers up to date on the First Aid Officer database listing?

  Yes

  No

  N/A

• Check the First Aid Officer database at www.fao.uts.edu.au.
  www.fao.uts.edu.au

• Are posters/notices indicating the contact details of the First Aid Officers on display?

  Yes

  No

  N/A

• Reorganise storage areas if possible. If this is not possible consider providing more space or reduce the amount stored.
  https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Health%20and%20Safety/First%20aid/first-aid.aspx

• Are the First Aid Officers keeping their first aid kit stocked and aware that they should never store medication (including Aspirin, Panadol or other headache preparations or pain killers of any kind)?

  Yes

  No

  N/A

• Ask the First Aid Officers to order missing supplies using the order form available at the Being a UTS First Aid Officer section of the Staff Connect intranet. Dispose of any medication appropriately.
  https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Health%20and%20Safety/First%20aid/first-aid.aspx

9. Working alone

• Do all staff required to work outside normal working hours know about after-hours access, air conditioning and security arrangements?

  Yes

  No

  N/A

• Inform staff of procedures in place in your work area.

Audit Completion

• Include any extra items that have been identified here:

• Add signature

  Sign

• Select date

  Date