Title Page
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Conducted on
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Completed by
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Location
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To view our Loss Prevention Standard that supports this checklist please visit the following link: https://broker.aviva.co.uk/documents/view/aviva_unoccupied_premises_lps.pdf
Management Procedures
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1. Have the building insurers been notified that the premises are unoccupied?<br><br>If the insurers have advised of measures to be implemented, have these been completed and any policy conditions complied with?
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2. Is a nominated individual responsible for the monitoring of the unoccupied building?
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3. Have local police and fire brigade been notified and provided with premises keyholder details?
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4. Has the local planning authority been notified?
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5. Have the fire alarm and/orsecurityARC been notified?
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6. Has all mail been redirected?
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7. Are arrangements in place for the control of contractors including hot work permits?
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8. Are buildings inspected internally and externally at least weekly, with formal inspection records maintained?<br><br>Are any issues noted during these inspections dealt with promptly?
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9. Is the property maintained in a good state of repair?
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10. If applicable, does the site have an up-to-date asbestos register?
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11. Is access to the premises restricted, with visits formally recorded?
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12. Have all items of value been removed from the property?
Security Measures
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13. Are perimeter fences and gates in good condition and regularly inspected, with any damage immediately repaired?
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14. Are the perimeter gates or doors without significant gaps beneath?
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15. Are doors and windows in good condition and adequately secured?
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16. Have any locks to external doors, gates and shutters been changed since the premises became vacated by a tenant?
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17. Are accessible roofs and external stairways secure, including from adjacent buildings?
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18. Have interlocked concrete blocks or similar forms of protection been sited at strategic points to obstruct large commercial vehicles from entering the site?
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19. Are all letterboxes sealed?
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20. Is there any evidence of fly posters or graffiti?
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21. Has vandal resistant security lighting been installed in strategic or vulnerable positions around the premises?<br><br>Is the security lighting designed to permanently operate overnight?
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22. Are all building keys suitably managed, accounted for and audited?
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23. Have the premises been fitted with an intruder alarm, and does it comply with BS EN 50131-1?
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24. Is the supply, installation and maintenance of the intruder alarm undertaken by an alarm company approved by a UKAS-accredited certification body?
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25. Is activation of the alarm notified with a secure, monitored connection to anARC approved by a UKAS-accredited certification body?
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26. Has a CCTV camera system been installed, and does it comply with BS 8418?
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27. Does the CCTV system cover vulnerable areas including site entrances, and is sufficient lighting provided overnight to enable images to be clearly viewed?
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28. Are CCTV images recorded in colour?
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29. Are security guards permanently present on the site?
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30. Have checks been completed to ensure that the guarding company's procedures comply with industry standards?
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31. Are the security guards trained, supervised and licensed with a body such as the Security Industry Authority (SIA)?
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32. Have all security guards been appropriately vetted, with their references verified?
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33. Are arrangements in place for lone security guards sited at unattended locations to communicate with control centres and be provided with personal safety devices?
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34. Have security guard patrol routes and patrol verification devices been agreed?
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35. Have all security guards been provided with details of their responsibilities?
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36. Do all security guards know their role in an emergency situation?
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37. Are the security guards aware of the locations of any<br><br>• Site emergency pack on the premises<br>• Relevant isolation points or shut off valves?
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38. Are security guards informed in advance of visitors to the site?
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39. Are there any signs of attempted entry to the premises, or vandalism?
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40. Is all vegetation located near to the premises and around the site perimeter cut back and maintained to allow a clear view of the site?
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41. Are property guardians being used?
Fire Safety Measures
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42. Have all combustible materials and flammable liquids been removed from the building, both internally and externally?
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43. Have all utilities been isolated, other than those required for fire and/or security protection systems and safe systems?
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44. Have all fuel tanks been drained down and their contents removed?
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45. Has a fire alarm system been installed that conforms to BS 5839 Part 1: Category P1, or in accordance with the findings of the unoccupied property risk assessment?
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46. Is the fire alarm system designed, installed, commissioned and maintained in accordance with a suitable third-party certification scheme?
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47. Does the system have remote signalling to a certified alarm receiving centre?
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48. If the premises are protected by a sprinkler system, is the system still operational and maintained by a third-party approved sprinkler company such as those listed in RedBookLive?
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49. Does the system have remote signalling to a certified alarm receiving centre?
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50. Is the sprinkler system inspected and tested weekly?
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51. If the sprinkler installation is permanently charged with water, is the heating system operational and set to frost-stat control to maintain a minimum temperature of 4°C at all times?
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52. Is any trace heating in working order, in a good state of repair and maintained?
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53. Is all pipework lagging in good condition?
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54. Are the valve chamber or chambers and pump house heated to at least 4°C?
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55. For pump rooms containing diesel engines, is a temperature of at least 10°C maintained?
Health and Safety
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56. Has a building fire risk assessment been completed and updated to recognise that the property is unoccupied?
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57. Has a specific risk assessment been completed for the unoccupied building, and any actions implemented?
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58. Have arrangements for lone workers within the building been considered?
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59. Have clearwarning and safety signs been erected around the premises?
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60. Is all glazing intact, removed or boarded over?
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61. Is there any evidence of loose masonry, roof tiles or slates?
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62. Have all tanks and vessels containing hazardous substances or potential pollutants been drained down, and the contents removed?
General Precautions
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63. Are all water supply tanks, pipes and radiators disconnected and drained down?
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Is the heating maintained on a frost protection basis to maintain a minimum temperature of 4°C at all times?
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64. Are gutters, downspouts and drains clear and in good condition?
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65. Is the roof in good condition and watertight?
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66. Are plans in place for a potential unauthorised occupation of the site?
Completion
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Additional Comments
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Completed by
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Please Note:
This document contains general information and guidance only and may be superseded and/or subject to amendment without further notice. Aviva has no liability to any third parties arising out of ARMS' communications whatsoever (including Loss Prevention Standards), and nor shall any third party rely on them. Other than liability which cannot be excluded by law, Aviva shall not be liable to any person for any indirect, special, consequential or other losses or damages of whatsoever kind arising out of access to, or use of, or reliance on anything contained in ARMS' communications. The document may not cover every risk, exposure or hazard that may arise and Aviva recommend that you obtain specific advice relevant to the circumstances.
