UOA - Technical Services Workshop - Inspection

• Site conducted

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• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Yes

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  N/A

• This inspection checklist is provided by the University of Auckland’s Health, Safety and Wellbeing Service as a template for assessing University workshops. Users may need to amend it to fully address the specific requirements of the area that is being inspected

• If you cannot answer a question, have any queries or require further advice, contact your Health, Safety and Wellbeing Manager before proceeding. Once completed, this inspection form should be made readily available to all staff/students within the area/s

• INSPECTION DATE:

  Date

• INSPECTION TEAM:

• MANAGEMENT PROCEDURES AND ADMINISTRATION

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Policy. Are copies of the following documents readily accessible to staff and students? (a) the University Health, Safety and Wellbeing Policy and associated guidance

  Yes

  No

  N/A

• (b) The school/service’s health, safety and wellbeing documents/rules/procedures?

  Yes

  No

  N/A

• Evaluation. Is there evidence of previously conducted safety surveys or regular safety checks?

  Yes

  No

  N/A

• Follow up. Have all actions from previous inspections and audits been completed? If no, add details at the end of this checklist

  Yes

  No

  N/A

• Hazards and Risk. Where required, is access to work areas restricted to authorised people only?

  Yes

  No

  N/A

• Hazards and Risk. Have approved risk assessments been carried out within the last three years

  Yes

  No

  N/A

• Hazards and Risk. Are copies of the current risk assessments and relevant safety documentation readily accessible to those people exposed to hazards?

  Yes

  No

  N/A

• Hazards and Risk. Is everyone working or studying in the area familiar with those Risk Assessments?

  Yes

  No

  N/A

• Information. Is induction, awareness training and supervision (particularly for work involving machinery and working at height) being provided?

  Yes

  No

  N/A

• Information. Are staff and students informed of any required safe methods of work?

  Yes

  No

  N/A

• Information. Are procedures in place for the safe management of authorised visitors?

  Yes

  No

  N/A

• Information. Are procedures in place for the safe management of faculty commissioned contractors?

  Yes

  No

  N/A

• Supervision. Are Workshop Supervisors aware of their responsibilities as per the University Health, Safety and Wellbeing Policy?

  Yes

  No

  N/A

• Supervision. Are procedures in place to safeguard lone workers and/or people conducting work outside of normal working hours?

  Yes

  No

  N/A

• Supervision. Are procedures in place to control apparatus and/or experiments running overnight and/or at weekends?

  Yes

  No

  N/A

• Incident Reporting. Are procedures in place for reporting incidents such as accidents, near misses, spills of hazardous substances and instances of occupational ill health?

  Yes

  No

  N/A

• Incident Reporting. Is there evidence of the reporting of incidents such as accidents, near misses, spills of hazardous substances and instances of occupational ill health (Vault records or an accident register)?

  Yes

  No

  N/A

• Incident Reporting. Is there evidence that incidents have been properly investigated and that arising recommendations have been implemented?

  Yes

  No

  N/A

• NOISE

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Is excessive noise in the workplace prevented?

  Yes

  No

  N/A

• Are noise controls adequate?

  Yes

  No

  N/A

• Are photocopiers located away from personal workstations?

  Yes

  No

  N/A

• GENERAL WORKSHOP AREA

• Comments / Action required

• (Identify specific room number / location)

• Are the interior surfaces, structures and equipment suitable for the work being undertaken?

  Yes

  No

  N/A

• Are worktops intact and easily cleaned?

  Yes

  No

  N/A

• Are floor coverings intact and non-slip?

  Yes

  No

  N/A

• Are floors clean?

  Yes

  No

  N/A

• Are all working areas clear of obstructions, clutter, and tripping/slipping hazards e.g. cables, stock, rubbish, junk, etc.?

  Yes

  No

  N/A

• Are general rubbish receptacles free from hazardous wastes?

  Yes

  No

  N/A

• Is hazardous waste disposed of in accordance with the University standard?

  Yes

  No

  N/A

• Are all waste containers emptied regularly?

  Yes

  No

  N/A

• EQUIPMENT

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Have all staff using workshop equipment and machinery received suitable instruction, training, and where necessary, certification?

  Yes

  No

  N/A

• Is workshop equipment and machinery suitably placed to avoid overcrowding and anchored (where applicable) to ensure stability?

  Yes

  No

  N/A

• Where applicable, are machines fitted with adequate and compliant guards?

• Where applicable, are machine guards correctly adjusted?

• Has all fixed wire electrical equipment been electrically tested and labelled with the date of test?

  Yes

  No

  N/A

• Are safe lock out and/or isolation systems established where required?

  Yes

  No

  N/A

• Are hand tools serviceable and properly maintained?

  Yes

  No

  N/A

• Are all ladders rated for industrial use and suitable for the tasks to be undertaken? (Compliant with AS/NZS 1892 and rated greater than 120kg)

  Yes

  No

  N/A

• Are all ladders and access equipment serviceable?

  Yes

  No

  N/A

• Are users trained in the safe use of ladders?

  Yes

  No

  N/A

• Is all lifting tackle stored in such a way to prevent damage?

  Yes

  No

  N/A

• Is lifting tackle examined for damage prior to and after each use, and inspected every 12 months?

  Yes

  No

  N/A

• Is the Safe Working Load (SWL) clearly marked on each piece of lifting tackle?

  Yes

  No

  N/A

• Are compressed air hazards adequately controlled?

  Yes

  No

  N/A

• Are vibration hazards adequately controlled?

  Yes

  No

  N/A

• Are hot work (welding, brazing, gas cutting) hazards adequately controlled? (Welding screens, welding goggles, firefighting equipment)

  Yes

  No

  N/A

• Are other specialist hazards within the workshop adequately controlled? (Including, but not limited to: work at height, confined spaces, restricted lasers, forklifts, and cranes)

  Yes

  No

  N/A

• Is all equipment (especially flame proof equipment) free of Asbestos or Asbestos Containing Materials?

  Yes

  No

  N/A

• LOCAL EXHAUST VENTILATION (LEV)

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Where applicable, are suitable Local Exhaust Ventilation (LEV) systems available to remove hazardous or nuisance substances or materials?

• Are those LEV systems regularly maintained?

  Yes

  No

  N/A

• HANDLING AND STORAGE OF MATERIALS

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Are cabinets and shelving uncluttered and securely fixed in place?

  Yes

  No

  N/A

• Are heavy items stored on/in low shelves or cupboards?

  Yes

  No

  N/A

• Are spill trays regularly inspected and emptied and cleaned as needed?

  Yes

  No

  N/A

• Are bagged dry powders stored in a hard container or tray?

  Yes

  No

  N/A

• Are bottles and other containers stored where they cannot be knocked or kicked over?

  Yes

  No

  N/A

• HAZARDOUS SUBSTANCES MANAGEMENT

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

Are hazardous substances within the workshop managed by a competent person?

• Is there an inventory of hazardous substances that are stored within the workshop?

  Yes

  No

  N/A

• Are all hazardous substances clearly labelled with the substances common name and associated hazards as a minimum?

  Yes

  No

  N/A

• Are full safety data sheets for each substance readily available? (These may be in electronic form so long as they can be accessed without an intranet/internet connection and external power)

  Yes

  No

  N/A

• Are mini safety data sheets for each substance printed out and held in a readily accessible folder at the point of storage?

  Yes

  No

  N/A

• Are containers of hazardous substances stacked or stored in such a way that they will not spill their contents?

  Yes

  No

  N/A

• Are incompatible chemicals stored separately?

  Yes

  No

  N/A

• (this includes acids/alkalis; cyanides/acid; sulphides/acids: flammables/oxidisers; reducing agents/oxidisers and; water reactive/aqueous)

  Yes

  No

  N/A

• Are bottles containing strong acids, strong alkalis, flammable liquids or other high hazard chemicals kept on spill trays when not in storage?

  Yes

  No

  N/A

• Are very toxic and other high hazard chemicals kept in locked fire resistant cupboards or cabinets?

  Yes

  No

  N/A

• Are corrosives kept in a non-metallic cupboard or cabinet?

  Yes

  No

  N/A

• Are eyewash facilities located near where corrosives are being used?

  Yes

  No

  N/A

• Are all pressurised gas cylinders secured by restraining chains, bench clamps or similar?

  Yes

  No

  N/A

• Are gas cylinders sited away from doors, escape routes or hazardous substance storage areas?

  Yes

  No

  N/A

• Are there properly designed gas cylinder trolleys to transport heavy gas cylinders?

  Yes

  No

  N/A

• Are there systems in place to dispose of chemicals or substances that have expired?

  Yes

  No

  N/A

• Are there clear systems in place to prevent inappropriate disposal of chemicals, oils or solvents down drains (e.g. signage over sinks and clear disposal procedures)

  Yes

  No

  N/A

• SPILLS AND LEAKS

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Is there an approved spill/leak emergency response plan? (This plan may include the requirement to seal rooms to prevent gas escape and/or closing off drains to prevent the escape of liquids)

  Yes

  No

  N/A

• Are there people with experience and knowledge, designated to deal with spills/leaks involving very hazardous substances?

  Yes

  No

  N/A

• Do people know what to do in the event of a spill or leak?

  Yes

  No

  N/A

• Are appropriate spill kits and personal protective equipment readily available to deal with spills/leaks of hazardous substances?

  Yes

  No

  N/A

• Are spill kits checked regularly to ensure that they are kept well stocked, with contents in good condition?

  Yes

  No

  N/A

• Is there evidence that the spill/leak emergency response plan has been practised in the last year?

  Yes

  No

  N/A

• Where required, is there a suitable and accessible eye wash station/emergency shower installed?

• Where plumbed eye wash stations and emergency showers are installed, are they functionally tested and flushed on a regular basis? (Monthly or as per manufacturers recommendations)

• PERSONAL PROTECTIVE EQUIPMENT (PPE)

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Does the PPE in use by staff and students match that specified in workshop Risk Assessments and Safe Work Instructions?

  Yes

  No

  N/A

• (E.g. overalls, eye protection, gloves, respirators etc.)

  Yes

  No

  N/A

• Are persons using PPE trained in its safe use?

  Yes

  No

  N/A

• Are persons using PPE correctly?

  Yes

  No

  N/A

• If it is not "one shift" disposable, is the PPE regularly inspected, cleaned and maintained?

  Yes

  No

  N/A

• Are there suitable arrangements in place for the cleaning and /or decontaminating of protective clothing?

  Yes

  No

  N/A

• Is the protective equipment stored where it cannot be contaminated by hazardous substances and where it will not contaminate outdoor clothing or equipment?

  Yes

  No

  N/A

• In the case of respiratory or hearing protection is it personal to an individual?

  Yes

  No

  N/A

• Is protective footwear in use fully enclosed, safety capped and chemically resistant (where required)?

  Yes

  No

  N/A

• OTHER REMARKS, FINDINGS AND INFORMATION

  Yes

  No

  N/A

• Comments / Action required

• (Identify specific room number / location)

• Once the inspection is completed, those items which require remedial attention should be addressed and signed off. Copies of the inspection form and requests for remedial action should be retained on file

  Yes

  No

  N/A

• NAME

• SIGNATURE

  Sign

• DATE

  Date

• Inspection carried out by:

• Sighted by HoD

  Yes

  No

  N/A

• Sighted by HSW Service

  Yes

  No

  N/A

• Filed in workshop HSW Folder

  Yes

  No

  N/A