Bluegrass Value Added Warehousing Assessment

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Customer Satisfaction

• Mission statement posted so all employees / visitors can read?

  Yes

  No

  N/A

• Do you have a documented process for determining customer satisfaction, including frequency of determination, delivered part quality, customer disruptions, field returns, delivery performance, and customer notification?

  Yes

  No

  N/A

• Do you have programs in place to improve customer satisfaction, with corrective actions addressed and a closed review system process?

  Yes

  No

  N/A

• Is the SQDCM board updated for team members review?

  Yes

  No

  N/A

Inbound Material Quality System

• Do you have a documented procedure for receiving material that includes identification, verification of the QTY and Quality of the material?

  Yes

  No

  N/A

• The trailer is inspected for evidence of water damage, holes, debris or pest infestation prior to unloading and accepting the shipment?

  Yes

  No

  N/A

• Do you have a warehouse management system that records shipment and location for staging?

  Yes

  No

  N/A

• Is the material protected from the floor by use of a pallet or other means?

  Yes

  No

  N/A

• Are any internal audits available to verify that the quality system is working?

  Yes

  No

  N/A

• Are notifications issued when defected material is being delivered or quality alerts issued?

  Yes

  No

  N/A

• Are all inbound receipts filed properly when completed daily?

  Yes

  No

  N/A

• Are inbound receiving procedures available to the team members and posted in the area?

  Yes

  No

  N/A

• Team Members are trained and certified for each process with documents to verify proof?

  Yes

  No

  N/A

• Receiving has all unneeded supplies and equipment removed from he area?

  Yes

  No

  N/A

• Visual controls identified for all unneeded supplies, tools, and equipment?

  Yes

  No

  N/A

• Pallets and materials are marked and identified for storage?

  Yes

  No

  N/A

• Floors are kept clean and free of water, waste, oil, and trash?

  Yes

  No

  N/A

• Workstations are wiped down, free of debris, and trash taken out daily?

  Yes

  No

  N/A

• All tools and equipment are clean and are in good working conditions?

  Yes

  No

  N/A

• Someone is responsible for overseeing, auditing, and following up with the cleaning efforts?

  Yes

  No

  N/A

• Is the cleaning schedule posted and utilized daily?

  Yes

  No

  N/A

• Skills map is updated and posted for the receiving area?

  Yes

  No

  N/A

Inventory Management

• Is there a warehouse management system in place that uses formal inventory control system such as FIFO (first in / first out)?

  Yes

  No

  N/A

• Is inventory put-away by FIFO dates?

  Yes

  No

  N/A

• Is there a process for cycle counts in place?

  Yes

  No

  N/A

• When discrepancies are found with inventory is there a process to follow?

  Yes

  No

  N/A

• Is the a process in place when material is moved to the quality hold area?

  Yes

  No

  N/A

• Is training provided to the team members that are controlling the inventory control system?

  Yes

  No

  N/A

Outbound Material Quality System

• The shipping area is well defined and signage available that clearly identifies the area?

  Yes

  No

  N/A

• Does a documented procedure exit to verify paperwork against physical packaging and labeling for identity and quantity before shipping?

  Yes

  No

  N/A

• The trailer is inspected for evidence of water damage, holes, debris or pest infestation prior to unloading and accepting the shipment?

  Yes

  No

  N/A

• All customer inspections are confirmed and verified prior to shipping?

  Yes

  No

  N/A

• Is there a procedure in place to secure the load during transit?

  Yes

  No

  N/A

• Are the any abnormal condition controls in place in the invent material is incorrect and needs to moved from the shipment?

  Yes

  No

  N/A

• Is label control a standard practice during the shipping process? (Discuss with a team member)

  Yes

  No

  N/A

• Are any internal audits available to verify that the quality system is working?

  Yes

  No

  N/A

• Are all outbound shipments properly filed when completed?

  Yes

  No

  N/A

• Are inbound receiving procedures available to the team members and posted in the area?

  Yes

  No

  N/A

• Associates are trained and certified for each process with documents to verify proof?

  Yes

  No

  N/A

• Receiving has all unneeded supplies and equipment removed from he area?

  Yes

  No

  N/A

• Cabinets and workstations are organized and identified?

  Yes

  No

  N/A

• Pallets and materials are marked and identified for storage?

  Yes

  No

  N/A

• Floors are kept clean and free of water, waste, oil, and trash?

  Yes

  No

  N/A

• Workstations are wiped down, free of debris, and trash taken out daily?

  Yes

  No

  N/A

• Someone is responsible for overseeing, auditing, and following up with the cleaning efforts?

  Yes

  No

  N/A

• Skills map is updated and posted for the receiving area?

  Yes

  No

  N/A

Repack Operations

• All work instructions are available and posted at each workstation?

  Yes

  No

  N/A

• All team members are trained and documents available for proof?

  Yes

  No

  N/A

• One piece flow is followed during the repack operations?

  Yes

  No

  N/A

• Label control is followed during the flow?

  Yes

  No

  N/A

• Partial verification checks are in place and utilized daily?

  Yes

  No

  N/A

• Order process is in place and followed according the work schedule?

  Yes

  No

  N/A

• All team members are following good safe lifting practices during the repack process?

  Yes

  No

  N/A

• Repack process has a good flow through in place once the containers are completed with FG labels?

  Yes

  No

  N/A

• All FG containers are transferred properly once completed and ready for shipment?

  Yes

  No

  N/A

• Skills map is updated and posted for the receiving area?

  Yes

  No

  N/A

Dock Controls

• All docks are equipped with a dock lock and are engaged when in use?

  Yes

  No

  N/A

• Wheel chocks are available for each dock and are used daily?

  Yes

  No

  N/A

• A driver waiting area is identified and used as a standard practice?

  Yes

  No

  N/A

• Glad hand procedure utilized and utilized during every shipment?

  Yes

  No

  N/A

• Loading / Unloading procedures are posted and available for team member?

  Yes

  No

  N/A

• All team member ares are trained for loading and unloading trailers with documents to verify proof?

  Yes

  No

  N/A

• Yard management procedures are in place to ensure all trailers are available for overnight pickup?

  Yes

  No

  N/A

EHS and Risk Management

• An effective process for EHS is formally defined and well documented, with root cause and corrective actions for all EHS defects?

  Yes

  No

  N/A

• A well documented risk assessment is posted and maintained upon changes with equipment and job tasks?

  Yes

  No

  N/A

• Does the facility comply with OSHA or other applicable safety and health regulations, specifically in the use of Personal Protective Equipment?

  Yes

  No

  N/A

• Procedure in place for hazardous substance control?

  Yes

  No

  N/A

• Emergency action plan established and in place?

  Yes

  No

  N/A

• All forklift operators can present a forklift license?

  Yes

  No

  N/A

• All forklift inspections have been completed for the current week?

  Yes

  No

  N/A

• Fire extinguishers have been checked monthly and updated within the codes?

  Yes

  No

  N/A

• Eye stations have been checked monthly and changed regularly when needed?

  Yes

  No

  N/A

• All forklift operators have been properly trained and documented?

  Yes

  No

  N/A

• Forklift battery check logs are completed weekly?

  Yes

  No

  N/A

• All forklifts have maintenance checks regularly with documents on file?

  Yes

  No

  N/A

• All emergency lights work properly in the invent of an power outage?

  Yes

  No

  N/A

• All safety procedures are available to all team members when requested?

  Yes

  No

  N/A

• Walk ways are clearly marked and defined?

  Yes

  No

  N/A

• All intersections are equipped with visuals and marked on the floor as stopping points?

  Yes

  No

  N/A

• All team members are equipped with a safety vest within the facility?

  Yes

  No

  N/A

• Team Members are aware of the forklift awareness guidelines? Ask non-authorized associates what the guidelines are.

  Yes

  No

  N/A

• Are first aid cabinets stocked and available for team members?

  Yes

  No

  N/A

• Is the required PPE available for all tasks when needed?

  Yes

  No

  N/A

Product Safety

• Product is stored in the racks properly and no over hang visible?

  Yes

  No

  N/A

• Product stacking standards available for review and all associates are aware of the standards?

  Yes

  No

  N/A

• All product is stack properly and meets standards?

  Yes

  No

  N/A

• All empty pallets are stored properly and identified?

  Yes

  No

  N/A

• Is a visual inspection of pallets conducted during the shipping and receiving process for any abnormal conditions?

  Yes

  No

  N/A

Building Safety

• All exit doors open from the inside?

  Yes

  No

  N/A

• Floor surfaces are even and uncluttered?

  Yes

  No

  N/A

• Entry doors and walk ways are kept clear?

  Yes

  No

  N/A

• Intersections kept clear of product and visuals in place?

  Yes

  No

  N/A

• High volume intersections are equipped with mirrors?

  Yes

  No

  N/A

• Stairs are kept clear of any obstructions?

  Yes

  No

  N/A

• All safety rails are in good condition and painted yellow?

  Yes

  No

  N/A

• The outside of the facility is clean including the smoking areas?

  Yes

  No

  N/A

• Are all smoking areas clearly identified and away from main entrances?

  Yes

  No

  N/A

• Lockout / Tagout stations are equipped and available with procedures posted?

  Yes

  No

  N/A

• Office furniture and work stations are in good condition?

  Yes

  No

  N/A

• Break room is clean and maintained daily?

  Yes

  No

  N/A

• All storage rooms are cleaned and organized?

  Yes

  No

  N/A

Human Resources

• Emergency contact list is available for all team members?

  Yes

  No

  N/A

• Employee records are completed and available for review?

  Yes

  No

  N/A

• All team members have received and signed the employee handbook?

  Yes

  No

  N/A

• Job descriptions are available for each position?

  Yes

  No

  N/A

• Employee attendance report is on file and reviewed regularly?

  Yes

  No

  N/A

• All team members understand and follow the dress code policy?

  Yes

  No

  N/A

• Worker comp poster is posted?

  Yes

  No

  N/A

• FMLA is posted for team members review?

  Yes

  No

  N/A

• Equal employment opportunity is posted for review?

  Yes

  No

  N/A

• Child labor law poster posted for review?

  Yes

  No

  N/A

• Right to know center is updated and available for review?

  Yes

  No

  N/A

• American disability act posted for review?

  Yes

  No

  N/A

• Minimum wage poster is posted for review?

  Yes

  No

  N/A

• Uniformed services employment and reemployment rights act poster is posted for review?

  Yes

  No

  N/A

• General Comments

• Audit Coordinator

  Sign

• Offsite Auditor

  Sign

• Safety Auditor

  Sign

• HR Auditor

  Sign

• Division Manager

  Sign