Vapour Recovery Inspection Form

• Inspecting Officer

• Inspecting officer Telephone number

• Conducted on

  Date

• Inspection type?

  Visit

  Re-visit

• Type of monitoring system

• Location
  Address

• PVR Stage I System Design Requirements
  
  The system must minimise petrol vapour emissions when the specified number of delivery tanker compartments are discharged at the same time.
  
  Petrol storage tank vent pipes must be fitted with a pressure vacuum relief valve
  
  The pressure vacuum relief valve must only open outwards in the vent of a potentially hazardous pressurisation and open inwards to allow air to enter when fuel is being dispensed.
  
  As an alternative to the pressure relief valve an orifice vent device may be fitted to balance storage tank vapour pressure to atmospheric pressure

1. Operator details

• Contact name

• Installation name

• Address

• Telephone number

• Permit number

2. General

• Ensure effective preventative maintenance by following a schedule of maintenance and having spares and consumables available without delay
  
  Test vent and vapour return lines in accordance with the maintenance schedule
  
  Pressure vacuum relief valves or other similar devices on the petrol storage tank vents are checked for correct functioning, seating and corrosion AT LEAST once every 3 years

• Olfactory assessment on site and beyond the boundary

  NO

  YES

• Manual ullage check satisfactory

  YES

  NO

• Manual ullage check system in use e.g. Veeder Root

• Tank integrity satisfactory

  YES

  NO

• Integrity check details e.g. Who? Frequency?

• EMIGMA data satisfactory

  YES

  NO

• Annual throughput

• Photographs (if applicable)

  Media

3. Training documentation

• Provide sufficient training and practical instruction for service station staff to enable them to use (or supervise the use of) and maintain the petrol vapour protection controls where required; and also in the actions to take in the event of a petrol vapour leak e.g. Undue petrol odour; chattering pressure vacuum relief valve.

• Are the training procedures on site?

  YES

  NO

• Comments

• Copies of competent persons certificate for all relevant staff of sufficient knowledge for DCD staff?

  YES

  NO

• Comments

• Are staff trained in all the relevant stage II operational procedures?

  YES

  NO

  n/a

• Comments

• Photographs (if applicable)

  Media

4. Document Inspection

• Is there a logbook / site register on site?

  YES

  NO

• Which vapour recovery certificates are on site?

  Select Phase 1 Vapour Extraction Phase 2 Vapour Extraction

  • Phase 1 Vapour Extraction
  • Phase 2 Vapour Extraction

• Are they in date?

  YES

  NO

• Comments

• Photographs (if applicable)

  Media

5. Stage II documentation

• Maintain a logbook to record details of: installation, maintenance and repairs of all PVR systems; examination & testing; petrol inventory, deliveries & throughputs; training given to staff; instances of vapour lock; and any suspected and actual vapour or petrol leaks / spill ages & action subsequently taken
  

• Manual - are the weekly checks being carried out?

  YES

  NO

  n/a

• Manual - Are faults being recorded and reported?

  YES

  NO

  n/a

• Manual - Are repairs carried out within 7 days?

  YES

  NO

  n/a

• Active with auto-monitoring Faults in the monitoring system recorded and reported within 7 days?

  YES

  NO

  n/a

• Active without auto-monitoring faults recorded and reported within 7 days?

  YES

  NO

  n/a

• Are the installation certificates on site?

  YES

  NO

  n/a

• Comments regarding stage II documentation

• Photographs (if applicable)

  Media

6. Site inspection Stage I controls

• Is the relief valve seated?

  YES

  NO

• Are the tank/ vents correctly connected and labelled?

  YES

  NO

• Is the correct signage attached to the VRS connection?

  YES

  NO

• Are all the seals to the caps in good repair?

  YES

  NO

• Are all the connection points capped and locked?

  YES

  NO

• Is the poppit valve and seal in good working order?

  YES

  NO

• For DCD, is the DCD box in good working order?

  YES

  NO

  n/a

• Interceptors - are they clear? Any sign of spillage?

  YES

  NO

• Comments regarding stage I controls

• Photographs (if applicable)

  Media

7. Stage II Controls

• Are all pumps in working order at time of inspection?

  YES

  NO

  n/a

• Active - is the monitoring system in good working order?

  YES

  NO

  n/a

• Manual - whistle or gauge in good working order at time of inspection?

  YES

  NO

  n/a

• Comments regarding stage II controls

• Photographs (if applicable)

  Media

8. Compliance details

• Risk assessed at time of visit

  Low Risk

  Medium Risk

  High Risk

• Overall compliance with the permit

  Compliant

  Broadly Compliant

  Non Compliant

• Action required by operator

• Signature of inspecting officer

  Sign

• Signature of Operator contact (present at inspection)

  Sign