VDI Upgrade sign off V5

Upon arrival :- introduce your self to the manager/staff member. explain you are there to install there new VDI and will need access to where there current VDI is located.

In order to complete this install you will need the following items –
please check the status of the following before beginning:

Turn off the current VDI site are using and De install it.

These items need to remain when de-installing the old VDI unit:
-clover leaf power cable (as new VDI needs the same lead).
-TFT monitor + VGA cable + power lead
-Network cable
-Printer/Scanner + USB cable + power lead
-Printer USB switcher + USB lead
-KVM + cables (if present)

The De-installed VDI should be labelled with site number, name and engineers name then packed neatly away with the old keyboard and mouse all inside the empty box of the HP T630.

How to pack the old VDI away :

-Unplug all devices from the thin client e.g. Wyse P25 or Wyse D90
-Undo the DVI adapter from the thin client and store in the T630 inner cardboard box
-Pack the old thin client into the T630 inner cardboard box
-Check to see if the PSU is connected to a UPS or mains supply. If UPS, reuse this power cable for the new unit. Record which power supply is in use
-Remove the thin client Power Supply + power cable (if applicable) and pack in the main section of the T630 cardboard box
-Remove the old Keyboard and arrange the polystyrene packaging in the main section of the T630 box to hold the old keyboard
-Remove the USB Mouse and store in the main section of the T630 box

How to Assemble the HP T630

Firstly Remove all the clear plastic protection strips from the HP T 630.

Screw the stand onto the T630 either in the vertical or horizontal position – the unit may overheat if it is not on the stand and is not recommended by the manufacturer.

Install the USB mouse into the USB ports at the back of the HP T630 or into the KVM switch if site have one

install the USB Keyboard into the USB ports at the back of the HP T630 or into the KVM switch if site have one

Install network cable into the back of HP T630

Install the Back office USB printer lead into the FRONT USB ports where the power switch is on the HP T 630.

Fit VGA cable to rear of the HP T630 – if the previous connection was a DVI cable, replace with a spare VGA cable

Install speakers (if present) into the headphone socket on the front of the HP T630

Install the power lead for the HP T630 it should turn itself on if not press the power button to switch it on.

Run the power supply cable with enough slack that the unit can be moved around without pulling too tightly – this should be fitted to the same power source as the previous thin client i.e. UPS or mains outlet

The Thin client will automatically login and start a full screen kiosk application called HP Easy Shell. Need to logout and login to the Admin account the password will be verbally given by the project manager and is not to be written down

After logging into the admin account we will now prepare the thin client for use again by right clicking and running the Install shortcut on the desktop as an Administrator

This will set the Write filter to ON, set the static IP address, reset the Easy Shell kiosk settings, power settings and prompt for the computer name.

This has to be completed using the following format for HP T630 sites -
A T630 would need a computer name of W12345C1

PHC number - W12345
Classification no - C (as site are having a T630 installed)
Count of machine - 1 (some sites will be receiving more than 1 device)

Once you have inputted the PC name in the correct format the VDI will then reboot

Check the Date and time is correct on the bottom left hand side of the HP Easy Shell Kiosk – if it is not correct restart the HP T630 and repeatedly press ESC until the BIOS menu appears
-Choose Utilities
-Check that the time is correct – press F10 to save
-Power off the thin client

These next steps need to be completed with a user from the site that has credentials to logon to VDI.

If there isn’t anyone onsite that can logon to VDI or you haven’t been issued with a user to logon with you should contact Marston’s IT Servicedesk on 01902 329 129 who may be able to assist with either a temporary account or by changing the site user account’s password

After the site user has logged on, the top of the screen displays a ‘shield’ that allows the session to interact with the physical peripherals attached to the thin client. The follow options need to be UNTICKED:
-Automatically Connect at Start up
-Automatically Connect when Inserted
-Printer

By un-ticking these, VMware sends a Virtual Thin Print device not the physical device to the remote virtual machine making printing and scanning significantly faster

If the printer isn’t available, you may need to logout of the VDI session, Shutdown the T630 and power cycle the printer. Once the printer is back online, power on the T630 and repeat the login

Make sure default printer is set to the correct printer – it may take 2 minutes to correctly identify the printer and update the default

Open Microsoft Word on the HP T630 and send a test print that has colour and black text on it

Open Paint.exe – put a print onto the scanner of the printer and scan a full page image

Check that users data files have appeared in the profile and the profile is not an empty profile e.g. Desktop and Documents folders have items in them

Switch the USB connection back to the BOS PC and make sure the machine can communicate with the printer i.e. send a test print containing both colour and black text

This next section is to be filled out by the manager on site

To be filled out by the Engineer