Vehicle and Traffic Safety System Audit v1

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

3.0 Scope

3.0.1

• Is this FPE applied to all Group Company vehicles and Mobile equipment?

  Yes

  No

  N/A

• Are the requirements of this element imposed by contractual arrangements on vehicles and mobile plant owned and operated by the group Company’s Contractors?

  Yes

  No

  N/A

3.0.2

• Are the operating/driving practices required by this FPE applied to all vehicles and mobile equipment operated on the Group Company facility?<br>

  Yes

  No

  N/A

• Are these same requirements applied to vehicles used solely for group Company activities outside of the facility e.g. RMX trucks?

  Yes

  No

  N/A

4.0 Accountability

• Is there a process in place for formally appointing a person or persons other than CEO to be accountable to implement and maintain each requirement

  Yes

  No

  N/A

• Has a person or persons other than the CEO been assigned accountability for implementing and maintaining each requirement of this FPE?

  Yes

  No

  N/A

4.1 Hazard identification risk assessment and control

4.1.1

• Is there a process in place to identify the competency requirements for the risk assessor?<br><br><br>

  Yes

  No

  N/A

• Have the competency requirements identified been verified against the requirements of this FPE?<br>

  Yes

  No

  N/A

• Is there a process in place to for the risk assessment and has the risk assessment in fact been undertaken?

  Yes

  No

  N/A

• Is there a process in place to identify and include each operational area in the risk Assessment?

  Yes

  No

  N/A

• Is there a process in place to identify the full range of mobile equipment which is used or may be present in each operational area (need to consider personnel transport private and company) and include these in the risk assessment?

  Yes

  No

  N/A

4.1.2

• Is there a process in place identify the local traffic rules and licensing requirements (in both local language and English) for all mobile equipment used on site and off site?<br>

  Yes

  No

  N/A

• Is there a process in place to include local compliance requirements in company traffic rules?<br>

  Yes

  No

  N/A

• Is there a process in place to include the results of the traffic flow study into speed limits, traffic directions and intersections?

  Yes

  No

  N/A

• Is there a process in place to control temporary road works?<br>

  Yes

  No

  N/A

• Is there a process in place to segregate pedestrians and vehicle traffic?

  Yes

  No

  N/A

• Are appropriate rules in place for approaching or working near operating equipment?

  Yes

  No

  N/A

• Is access to high traffic areas restricted?<br>

  Yes

  No

  N/A

• Is there a process in place to identify the general operating requirements and put them in place?

  Yes

  No

  N/A

4.1.3

• Is there a process in place for each operational area to identify high operator skill activities/requirements and have they been identified?

  Yes

  No

  N/A

• Have operational procedures been developed for these activities?

  Yes

  No

  N/A

• For each high skill activity is there a process to test knowledge and skill of operators?

  Yes

  No

  N/A

• Process in place to identify each vehicle’s Gross Vehicle Mass (GVM) as specified by the manufacturer or legal limit. Are Vehicles not loaded beyond this limit?

  Yes

  No

  N/A

• Is there a procedure in place for Journey Management plans and is it compliant with detail specified in this requirement?

  Yes

  No

  N/A

4.2 Selection, Training, Competency and Authorisation

• Is there a process in place to identify legal medical fitness requirements?

  Yes

  No

  N/A

• Have they been evaluated and appropriate standards applied?<br>

  Yes

  No

  N/A

• Is there a process in place to identify the qualification requirements for all vehicles and mobile equipment used on or off site for the Group Company’s business?

  Yes

  No

  N/A

• Is there a system/process in place to ensure that only persons who are correctly qualified operate vehicles/mobile equipment?

  Yes

  No

  N/A

• Has a training and competency assessment program been established?<br>

  Yes

  No

  N/A

• Is there a process in place to apply the competency standards for each type of vehicle and mobile equipment?<br><br>

  Yes

  No

  N/A

• Does the process address each of the competency requirements of this section of the element?

  Yes

  No

  N/A

4.2.2

• Is there a process in place to document the standards required for personnel who are authorised to train drivers and operators.

  Yes

  No

  N/A

• Do the standards require the trainer/assessors to be assessed as competent in training?

  Yes

  No

  N/A

• Do the standards require the trainer/assessor to be authorised as competent to train for each type of vehicle or mobile equipment they train personnel for?

  Yes

  No

  N/A

• Do the standards require trainer/assessors to have a least 3 years operating experience for the equipment they are training personnel to use?

  Yes

  No

  N/A

4.2.3

• Is there a training and assessment program in place to ensure personnel who maintain vehicles and mobile equipment are competent to perform that work?

  Yes

  No

  N/A

• In particular are the personnel who are performing maintenance work on vehicles and mobile equipment assessed as being competent for each type of vehicle and mobile equipment as being competent to perform work on: (Braking systems,Steering systems,Suspension systems)<br>

  Yes

  No

  N/A

4.2.3

• Is there a training and competency assessment program in place to ensure competency standards are applied for each type of Vehicle and Mobile Equipment used by Personnel?

  Yes

  No

  N/A

• Do the competencies requirements address the following functions:

• General requirements for Vehicle and Mobile Equipment operators

  Yes

  No

  N/A

• Government licensing where applicable

  Yes

  No

  N/A

• Knowledge of company traffic rules

  Yes

  No

  N/A

• Demonstrated ability to conduct a pre-operation inspection

  Yes

  No

  N/A

• Demonstrated skills in standard operating techniques (Vehicle/Mobile Equipment application/operating procedures, start up and shut down procedure)

  Yes

  No

  N/A

• Demonstrate an understanding of the limitations of the Vehicle/Mobile Equipment in its operating environment (maximum speed, maximum incline and decline, load capacity, minimum ground/road conditions)

  Yes

  No

  N/A

• Scope of authority and responsibilities for drivers/ operators to ensure the safe operation of the vehicle, including the following obligations:<br>o ensuring all passengers wear their seat belts whilst the vehicle is being operated<br>o to ensure all personnel wear high visible clothing when working outside their vehicle or adjacent to moving traffic<br>o effects on driver capabilities in relation to alcohol, medication and fatigue

  Yes

  No

  N/A

• Demonstrate the correct actions to be taken for break downs<br>

  Yes

  No

  N/A

4.2.4

• Have the specific training requirements for hazardous vehicle/mobile equipment tasks such as (loading and dumping practices,operating vehicles in restricted areas,operating emergency vehicles) been identified and training/competency programs developed?<br>

  Yes

  No

  N/A

• Is there a training program for fatigue related issues?

  Yes

  No

  N/A

• Are vehicle and mobile equipment operators required to attend fatigue management training

  Yes

  No

  N/A

4.2.5

• Is there a training package/requirement for driver assistant/spotters in place which addresses:

• Vision limitations of vehicles they will assist

  Yes

  No

  N/A

• The standard hand signals to be used

  Yes

  No

  N/A

• The wearing of High Visibility clothing when spotting?<br>

  Yes

  No

  N/A

4.2.6

• Is there a formal process in place to meet this requirement?

  Yes

  No

  N/A

• Does it cover each type of vehicle and mobile equipment?<br>

  Yes

  No

  N/A

4.2.7

• Is there a document and records management system?

  Yes

  No

  N/A

• Does it specifically cover these records?

  Yes

  No

  N/A

• Does it require the records to be retained for the required time frame?<br>

  Yes

  No

  N/A

4.2.8

• Are the general requirements of this FPE included in the General induction?

  Yes

  No

  N/A

4.3 Communication and awareness

4.3.1

• Do awareness and instruction programs exist for personnel who operate vehicles and mobile equipment?<br>

  Yes

  No

  N/A

• Do these programs target to address the risk exposures of different types of vehicles and mobile equipment?

  Yes

  No

  N/A

• Are the requirements of this FPE addressed in these programs?

  Yes

  No

  N/A

• Is there a schedule for instruction/awareness training

  Yes

  No

  N/A

4.3.2

• Is there a process in places to record changes, assess hazards and ensure these changes and their potential consequences are communicated to the required personnel/

  Yes

  No

  N/A

4.4 Design, Purchase, Fabrication, Installation and Commissioning

4.4.1

• Does the group Company have a design and construction specification for all roads, intersections and loading areas?<br>

  Yes

  No

  N/A

• Does it meet government specifications? If Government specifications are considered inadequate an alternative must be used e.g. ISO or EU/

  Yes

  No

  N/A

• Does the design and construction specification consider the traffic volume and types of mobile equipment which will be using the various roads on site?<br>

  Yes

  No

  N/A

• Do the design and construction specifications require the demarcation of traffic and pedestrians?<br>

  Yes

  No

  N/A

• Do the design and construction specifications require all roads to be free draining?

  Yes

  No

  N/A

• Does the design and construction specification require the installation of mandatory and advisory signs?

  Yes

  No

  N/A

• Are road sidings and parking areas provided for in the design and construction specification?

  Yes

  No

  N/A

• Is there a requirement for all roads, intersections and loading areas to be brought up to the specifications if not already.

  Yes

  No

  N/A

4.4.2

• In loading areas does the design and construction specification require :

• Segregation of vehicles and pedestrians,

  Yes

  No

  N/A

• Lighting to a minimum of 80 lux,<br>

  Yes

  No

  N/A

• A Traffic management plan to control the movement and flow of traffic?

  Yes

  No

  N/A

• Is there a plan or program in place to bring all loading and unloading areas up to meet this specification? E.g. traffic management plan

  Yes

  No

  N/A

4.4.3

• A quarry road design specification which meets the requirements of this section of this FPE.

  Yes

  No

  N/A

• Is there a Quarry Traffic Management plan which details how the quarry will be brought up to standard and or maintained at the standard?

  Yes

  No

  N/A

4.4.4.a

• Is there a purchasing, hiring and or contracting specification which requires

  Yes

  No

  N/A

• Seat belts to be fitted for all occupants

  Yes

  No

  N/A

• Suitable access and egress for the driver/operator and passengers

  Yes

  No

  N/A

• Provision of mirrors for reversing

  Yes

  No

  N/A

• Reversing alarms?

  Yes

  No

  N/A

• Where tray backs of vehicles are used to transport people are there specifications for the fitting of seats, seatbelts and an engineered canopy?

  Yes

  No

  N/A

4.4.4.b

• Is it mandatory for bus drivers to wear a seat belt?

  Yes

  No

  N/A

• Are all company and contractor busses fitted with seat belts

  Yes

  No

  N/A

• Is it compulsory for seat belts to be worn on busses when fitted?

  Yes

  No

  N/A

• Is there a transition plan to move all busses to having seat belts for all passengers by 2015?

  Yes

  No

  N/A

4.4.4.c

• Is there a specification in place and followed which requires Light vehicles to be fitted with:

  Yes

  No

  N/A

• Driver side air bag

  Yes

  No

  N/A

• Anti-lock braking system (ABS)

  Yes

  No

  N/A

• Transition plan for all vehicles to meet this specification if they don’t already.

  Yes

  No

  N/A

4.4.4.d

• Is there a risk assessment process in place to review the purchase, hire or contract/lease of new equipment (this means new equipment to site not just unused equipment)?

  Yes

  No

  N/A

• Does this risk assessment process also consider the requirements of other fatality prevention elements?

  Yes

  No

  N/A

4.4.6

• Are OEM approved FOPS fitted to mobile equipment working in quarries?<br>

  Yes

  No

  N/A

• Have OEM approved ROPS been fitted to mobile equipment in areas with potential for rollovers

  Yes

  No

  N/A

4.4.7

• Has a formal process been established to ensure each vehicle or mobile equipment introduced into service is in a safe operating condition?

  Yes

  No

  N/A

• As part of this process have vehicle and mobile equipment specifications been established which detail the safety requirements for each type?

  Yes

  No

  N/A

• Does the process require a pre-commissioning inspection to be conducted prior to the equipment being brought into service?<br>

  Yes

  No

  N/A

• Are periodic inspections required of each vehicle/mobile equipment required as part of the process to monitor compliance to commissioning safety specifications?

  Yes

  No

  N/A

• Have formal checklists been developed which meet the requirements of this FPE?

  Yes

  No

  N/A

• Are all pre-commissioning and inspection audits required to be recorded?

  Yes

  No

  N/A

• Is there a register of all vehicles and mobile equipment approved for use on site?

  Yes

  No

  N/A

4.5 Work method and condition control

• Have standard work practices/procedures been developed to address the 5 requirements of this section of the FPE?

  Yes

  No

  N/A

• Is there a schedule for equipment inspections to be performed by drivers/operators? I.e perstart inspections

  Yes

  No

  N/A

• Is there an authorization process in place to enable personnel to operate specific vehicles/mobile equipment?

  Yes

  No

  N/A

• Is it mandatory for all drivers and passengers to wear a seat belts at times the vehicle is operating

  Yes

  No

  N/A

• Are all drivers required to comply with government/company road traffic rules at all times?

  Yes

  No

  N/A

• Is it mandatory for all loads to be safely secured?

  Yes

  No

  N/A

• Is it mandatory for all vehicles only to be loaded to OEM or Government limits whichever is the least.

  Yes

  No

  N/A

• Is it mandatory for all personnel working outside of a vehicle or adjacent to traffic to wear high visibility clothing?

  Yes

  No

  N/A

4.6 Maintenance

• Is there a maintenance program to check steering and brakes on all mobile equipment and vehicles used on site?<br>

  Yes

  No

  N/A

• Does this program meet the 5 requirements set out in this section of the FPE?

  Yes

  No

  N/A

4.7 Emergency control

4.7.1

• Has the Group Company considered what areas would be defined as “Remote areas” in their operational context?

  Yes

  No

  N/A

• Is there a monitoring system in place to track departure and arrival times for personnel travelling in remote areas?

  Yes

  No

  N/A

• Are first aid kits provided in all vehicles operating in public and remote areas?

  Yes

  No

  N/A

• Are these kits maintained on a regular basis?

  Yes

  No

  N/A

• Have likely vehicle incidents requiring an emergency response been identified?

  Yes

  No

  N/A

• Have emergency plans been developed and tested to address these likely incidents?

  Yes

  No

  N/A

4.7.2

• Have legal requirements for the transporting of these goods been identified?<br><br><br>

  Yes

  No

  N/A

• Are vehicles required to transport these goods compliant with local regulations?

  Yes

  No

  N/A

• Have personnel licensing requirements been identified?

  Yes

  No

  N/A

4.8 Monitoring, inspection and audits

4.7.1

• Is there a formal road condition monitoring process in place?

  Yes

  No

  N/A

• Are inspections conducted at least monthly?

  Yes

  No

  N/A

• Does the scope of the road monitoring meet the requirements of this section of the FPE?

  Yes

  No

  N/A

• Are all inspections recorded

  Yes

  No

  N/A

• Is an action log or equivalent generated to ensure items requiring attention are fixed?

  Yes

  No

  N/A

4.7.2

• Has a pre-operation inspection system been established for all vehicles and mobile equipment?<br>

  Yes

  No

  N/A

• Is the frequency of inspection compliant with the requirements of this section of the FPE?

  Yes

  No

  N/A

• Are the inspections recorded?<br>

  Yes

  No

  N/A

• Is there a process for reporting defects?

  Yes

  No

  N/A

• If defects are recorded is there a requirement to stand down unsafe equipment?

  Yes

  No

  N/A

• Is there a process to validate defects that have been rectified before the equipment is returned to service?

  Yes

  No

  N/A

4.8.2

• Is there a task observation system in place for activities involving vehicles and traffic?<br>

  Yes

  No

  N/A

• Are observations analyzed to determine if the safety requirements of this FPE are being applied correctly?<br>

  Yes

  No

  N/A

• Is a corrective action requirement issued for non compliance?

  Yes

  No

  N/A

4.8.3

• Is there an annual audit program for this FPE?<br>

  Yes

  No

  N/A

• Does the audit program verify the quality and effectiveness of the implementation of this FPE on site?

  Yes

  No

  N/A

4.9 Reporting, assessment and corrective actions

4.9.1

• Is there a process by which speed limits and traffic rules are reviewed annually?<br>

  Yes

  No

  N/A

• Does the review consider changes in the operating environment?

  Yes

  No

  N/A

4.9.2

• Is there a system to report hazards or defects in vehicles/mobile equipment or roads?

  Yes

  No

  N/A

• Are these defects assessed and corrective action taken?<br>

  Yes

  No

  N/A

• Do the actions required to be taken when defects/hazards are reported match the requirements of this section of the FPE?

  Yes

  No

  N/A

Conclusion and auditor's comments

• Date of audit completed

  Date

• Signature of auditor

  Sign

• Date of auditor's signature

  Date

• Signature of auditee

  Sign

• Date of auditee's signature

  Date