Vehicle Inspection Record

• Type

  Vehicle Issue

  Vehicle Return

• Vehicle Reg

• Driver of Vehicle

• Date of inspection

  Date

• Inspected by

• Location of Inspection
  Address

• Document No.

Details

• Vehicle Reg

• Ownership

  Company owned (Fleet vehicle)

  Engineer owned

• Driver documents on file? (License etc)

  Yes

  No

• Photos to be taken of drivers license and if applicable, their valid MOT certificate

• Photo of Valid driving license

  Media

• Photo of valid MOT certificate (if applicable)

  Media

• Make

  VW

  Vauxhall

  Citroen

  Ford

  Other

• Make & Model

• Model

  Transit

  Transit connect

• Model

  Berlimgo

  other

• Model

  Combo

  Vivaro

• Model

  Caddy

  Transporter

  Passat Estate

• Valid M.O.T?

  Yes

  No

• Mileage

• Is vehicle due for a Service?

  Yes

  No

• Next service due at (Mileage)

• Who is responsible?

  Fleet Manager

  Engineer

• Has service been book already?

  Yes

  No

• Engineer must book vehicle in for a service at the earliest possible opportunity and inform fleet manager or line manager of date.

• Date of service

  Date

• Fleet manager or line manager to check after date that vehicle was successfully serviced, record can then be added to this or next inspection.

• Service to be booked by Fleet manager and date of service to be added below

• Date vehicle will be serviced

  Date

• Fuel in vehicle

• Empty

• 1/4 tank

• 1/2 tank

• 3/4 tank

• Full

• Tax Disk Valid until

  Date

• Photo of valid Tax disc

  Media

DVLA Check

• License Status

  Active

  Suspended

  Other

• Please Detail

• Details/Actions to be taken

• Any Endorsements?

Endorsement

• Type of Endorsement

• Code

• No: of Points for Endorsement

  Select 1 2 3 4 5 6 7 8 9 10 11 12 12+ (Other)

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 12+ (Other)

• Date Endorsement Recieved

  Date

• Date Endorsement will expire (if Known)

  Date

Electrics

• Condition & working order of vehicles electrics, Yes = good working order, No = does not work and is in need of attention,

• Main Beam

  Yes

  No

  N/A

• Dipped Beam

  Yes

  No

  N/A

• Side Lights

  Yes

  No

  N/A

• Brake Lights

  Yes

  No

  N/A

• Tail Lights

  Yes

  No

  N/A

• Reverse Lights

  Yes

  No

  N/A

• Indicators

  Yes

  No

  N/A

• Hazard Lights

  Yes

  No

  N/A

• Rear Fog Lights

  Yes

  No

  N/A

• Interior Lights

  Yes

  No

  N/A

• Windscreen Washer

  Yes

  No

  N/A

• Electric Windows (if applicable)

  Yes

  No

  N/A

• Electric Mirrors (if applicable)

  Yes

  No

  N/A

• Wiper Blades

  Yes

  No

  N/A

• Reverse Sensor

  Yes

  No

  N/A

• Horn

  Yes

  No

  N/A

• Radio/CD

  Yes

  No

  N/A

• Anything electric in need of attention?

  Yes

  No

• Details

Exterior Body Work

• Any vehicle damage to be logged and photographed. This must include all scratches, scuffs and dents. Vehicles decals and Livery must also be checked.

• Driver side any damage?

  Yes

  No

• Photos of Driver side damage

  Media

• Details

• Front of vehicle any damage?

  Yes

  No

• Photos of Front of vehicle damage

  Media

• Details

• Passenger side any damage?

  Yes

  No

• Photos of passenger side damage

  Media

• Details

• Rear of vehicle any damage?

  Yes

  No

• Photos of Rear of vehicle damage

  Media

• Details

• Windows/Windscreen any chips or cracks?

  Yes

  No

• Photos of damaged glass

  Media

• Details

• Decals/Livery Intact

  Yes

  No

• Photos of damaged Livery

  Media

• Details

• Is the vehicle clean?

  Yes

  No

• Engineer to be briefed regarding the company policy relating to vehicle cleanliness. Engineer to agree to get van cleaned and keep it in a clean and tidy condition.

• As a contractor working on behalf of LDTV, I have had the company policy regarding vehicle cleanliness briefed to me and will endeavour to get my vehicle washed at the soonest opportunity.

  Sign

• General Condition

  Poor

  Fair

  Good

  Excellent

• If engineers own vehicle, this must be in a good and practical condition and must be suitable to represent LDTV on the road. Please choose a fair choice to represent the vehicle in question and wether or not you feel that this is a suitable vehicle to represent the company

Interior of vehicle

• Dashboard

  Poor

  Fair

  Good

  Excellent

• Photos of dashboard

  Media

• Details

• Seats

  Poor

  Fair

  Good

  Excellent

• Photos of Seats

  Media

• Details

• Seatbelts

  Poor

  Fair

  Good

  Excellent

• Photos of seatbelts if damaged

  Media

• Details

• CD Radio/Bluetooth/Media system

  Poor

  Fair

  Good

  Excellent

• Photos of CD Radio/Bluetooth/Media system

  Media

• Details

• General cleanliness of interior

  Poor

  Fair

  Good

  Excellent

• Details

• No Smoking sticker present? (If company vehicle)

  Yes

  No

• No Smoking sticker to be obtained from Fleet manager and placed on the inside of windscreen at the top left corner.

Tyres - Condition

• Front - Driver side (visual)

  Poor

  Fair

  Good

• Tyre is in a good condition and does not need to be replaced, no actions to be taken.

• Tyre is ok for now but will need replacing soon. Fleet or line manager to explain to engineer that they expect the tyre to be replaced by next vehicle inspection.

• Engineer to get tyre replaced at the earliest opportunity and report to fleet manager or line manager once done. Manager to give a 48 hour deadline.

• Front - Passenger side (visual)

  Poor

  Fair

  Good

• Tyre is in a good condition and does not need to be replaced, no actions to be taken.

• Tyre is ok for now but will need replacing soon. Fleet or line manager to explain to engineer that they expect the tyre to be replaced by next vehicle inspection.

• Engineer to get tyre replaced at the earliest opportunity and report to fleet manager or line manager once done. Manager to give a 48 hour deadline.

• Rear - Driver side (visual)

  Poor

  Fair

  Good

• Tyre is in a good condition and does not need to be replaced, no actions to be taken.

• Tyre is ok for now but will need replacing soon. Fleet or line manager to explain to engineer that they expect the tyre to be replaced by next vehicle inspection.

• Engineer to get tyre replaced at the earliest opportunity and report to fleet manager or line manager once done. Manager to give a 48 hour deadline.

• Rear - Passenger side (visual)

  Poor

  Fair

  Good

• Tyre is in a good condition and does not need to be replaced, no actions to be taken.

• Tyre is ok for now but will need replacing soon. Fleet or line manager to explain to engineer that they expect the tyre to be replaced by next vehicle inspection.

• Engineer to get tyre replaced at the earliest opportunity and report to fleet manager or line manager once done. Manager to give a 48 hour deadline.

• Wheel Brace present?

  Yes

  No

• Jack present?

  Yes

  No

• Wheel locking nut present?

  Yes

  No

• Any Tyres or Tools to be replaced?

  Yes

  No

• Details

• As a contractor working on behalf of LDTV I will endeavour to replace all worn tyres or tools at the earliest opportunity or deadline set out by my Fleet / Line manager.

  Sign

Under Bonnet

• Oil Level

• Max Level

• Oil level ok

• Low, needs topping up soon

• Empty, needs topping up immediately

• Washer Fluid

• Max Level

• washer fluid level ok

• Low, needs topping up soon

• Empty, needs topping up immediately

• Coolant Level

• Max Level

• Coolant level ok

• Low, needs topping up soon

• Empty, needs topping up immediately

• Brake Fluid Level

• Max Level

• Brake Fluid level ok

• Low, needs topping up soon

• Empty, needs topping up immediately

• Is vehicle alarmed?

  Yes

  No

Completion

• Comments / Corrective actions to be taken

• Engineer Signature

  Sign

• Managers Signature

  Sign