Information
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Document No.
Key Transferred From
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Generally key transfers should be from the permanent Key Holder. Details are to be completed by the permanent key holder if there is no CCA state functional management team members on site
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CCA Function
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Key Holders Name
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Position
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Company
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Contact Phone No
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Email
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State
- NSW
- VIC/TAS
- WA
- SA/NT
- QLD
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Regional/Remote Site
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Route No
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Driver No
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Existing CCA Key Ring ID No
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Details of Existing Keys (List the current keys held, key type, description and serial No)
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Reason for Temporary Transfer
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Date Temporary Keys are to be returned
Key Transferred To
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Details of the temporary key holder who will be receiving the key transfer are to be captured below
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CCA Function
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Temporary Transfer Key Holders Name
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Position
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Company
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Contact Phone No
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Email
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All Key holders must adhere to the CCA Vending equipment conditions of access. Keys should only be issued for the purpose of restocking and cash collection, clearing coin jams, securing a vandalised machine, technical / operational audits and major or minor repairs
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The temporary transfer key Holder has signed the CCA Key Control Policy Acknowledgement Form
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Date CCA Key Control Policy Acknowledgement Signed
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Temporary transfer key holder has signed the CCA Key Security Policy
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Date CCA Key Security Policy Signed
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The conditions of access to CCA Vending Equipment have been explained
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Date CCA Vending Equipment access conditions were discussed
Key Audit and Transfer Approval
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A joint Key Audit has confirmed
- CCA key ring serial No has been recorded correctly
- All the keys have been recorded correctly
- The temporary transfer return date is correct
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Key Holders Signature
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Approval Date
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As the key holder signing acceptance I understand the requirements to comply with the CCA Vending Key Security and conditions of access to CCA Vending Equipment and the CCA Vending Key Management Policy. In addition, I will ensure that keys issued are kept secure and safe at all times. Any loss of the listed issued keys will be reported immediately to either the customer service manager or equipment services manager.
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Temporary Transfer Key Holders Signature
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I understand the temporary key must be returned on or before
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Approval Date
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Once approved the Key Holder is to complete the details of there local state key custodian below and email the temporary key transfer form to them for processing
Key Custodian Details
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Key Custodians Name
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Key Custodians Email
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Contact Phone No
Key Register Database Updates
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The Key custodian is responsible for tracking temporary key returns, if a key is not returned by the required date it must be escalated to the relevant state manager/s
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Key custodian has entered a calendar entry or reminder in outlook to follow up temporary key return on the due date
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Follow up date entered for temporary key return
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The key custodian is responsible for ensuring that the state key register is updated with details to show keys movements between regional key holders and full details of keys issued
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Date State Key Register Updated
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The key custodian needs to ensure the completed forms are scanned and added to the key holders and/or temporary transfer key holders contractor records ie sharepoint key administration database
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Date Sharepoint Database Records Updated
Temporary Key Return Completed
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The key custodian is responsible for ensuring that temporary keys transferred are returned by the due date. If the keys are not returned by the due date the matter needs to be escalated to the relevant state manager/s. If the temporary key is still not returned within 2 working days the matter should be referred to CCA security and fraud
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Actual Date Temporary Key Returned
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The key custodian is responsible for ensuring that the state key register is updated with details to show keys moved out of the key safe and full details of keys issued.
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Date State Key Register Updated
