Virtual Risk Survey - Inspection Report with Occupation tables - 13.08.24

• Site conducted

  Select

• Name of insured / client

• Customer email

• Name of Broker, if applicable

• Broker contact number, if applicable

• Broker email, if applicable

• Location
  Address

• Conducted on

  Date

• What is the status of the survey?

  Booked

  Not Booked

  Deferred

  Survey Started

• Time and date of survey

  Date

• Is the COPE information provided acceptable

  Yes

  No

• What are the issues with the COPE information provided

• Overview of the occupation

• Are there any hazardous activities?

  Yes

  No

• List the hazardous Activities

  Select Cooking Hot works such as welding, brazing, grinding Dangerous Goods Storage Plant and Equipment Cabinet Making or Joinery Spray Booth Operations Insulated Panel Installed Other

  • Cooking
  • Hot works such as welding, brazing, grinding
  • Dangerous Goods Storage
  • Plant and Equipment
  • Cabinet Making or Joinery
  • Spray Booth Operations
  • Insulated Panel Installed
  • Other

• What is the core of the panel installed?

  Select EPS xFlam PIR/PUR FM Class 1 Rock or Mineral Wool Other

  • EPS
  • xFlam
  • PIR/PUR
  • FM Class 1
  • Rock or Mineral Wool
  • Other

• What type of core material?

• What is the percentage of floor space?

• Whats is the percentage of floor space?

• What is the percentage of floor space?

• Are hazards associated with the identified activity appropriately managed?

  Yes

  No

• Survey allocated to:

  Luke Robinson

  Vince Squadrito

• Address of Survey

Key risk improvement recommendations (definitions on priorities)

• Actions marked as "High" – Recommendation to address significant deficiencies in relation to the level of controls where they do not meet best industry practice or internationally recognised standards. This must apply where there is a significant likelihood of a loss event and in the event of a loss, the consequence is expected to be significantly higher in comparison to where adequate controls are in place.

• Actions marked as "Medium" – Recommendation to address deficiencies in relation to the level of controls whereas they do not meet best industry practice and internationally recognised standards. Deficiency may increase the likelihood of a loss event, or consequence in the event of a loss event.

• Actions marked as "Low" – Considered to be best industry practice with a low likelihood and consequence in relating to loss exposure.

• Hazard class

  Standard

  EPS

  High Hazard

• Occupancy Overview

• Fire load/spread

  Select Low fire load and fire spread risk Medium fire load Moderate fire spread risk High fire load Rapid fire spread risk

  • Low fire load and fire spread risk
  • Medium fire load
  • Moderate fire spread risk
  • High fire load
  • Rapid fire spread risk

• Construction

  Fire Resistive Construction

  Non-combustible

  Mixed Construction

  Combustible

• Composite Panel/Insulated Panel

  Select Architectural Cladding EPS xFlam/PIR or FM Class 1 None installed at this location

  • Architectural Cladding
  • EPS
  • xFlam/PIR or FM Class 1
  • None installed at this location

• Overall percentage of floorspace

  Select <5% <10% <15% >20% Over 50% Over 70%

  • <5%
  • <10%
  • <15%
  • >20%
  • Over 50%
  • Over 70%

• Fire separation exposures

• Loss Record

  Select No recent claims or losses reported and nothing evident at the time of the survey to cause concern Recent losses report

  • No recent claims or losses reported and nothing evident at the time of the survey to cause concern
  • Recent losses report

• Please provide details

• Amount Subject / Maximum Foreseeable Loss (AS/MFL)

  Select One building presenting as a single overall risk from a loss projection perspective Multiple buildings presenting as a single overall risk from a loss projection perspective Other

  • One building presenting as a single overall risk from a loss projection perspective
  • Multiple buildings presenting as a single overall risk from a loss projection perspective
  • Other

• Probable Maximum Loss (PML)

  Select No change under a PML as there is no perfect internal fire separation (acceptable and compliant) Other

  • No change under a PML as there is no perfect internal fire separation (acceptable and compliant)
  • Other

• Please provide further details

• Net Loss Expectancy (NLE)

  Select 100% - No change to the PML under an NLE as there is no sprinkler protection installed Other

  • 100% - No change to the PML under an NLE as there is no sprinkler protection installed
  • Other

• Please provide further details

Building details

Building/Structure Construction

• Enter building name

• Year of Construction

• Floor Area ~m2

• No. Storeys

• Any other information

Structure

• Walls

  Select Timber Masonry Concrete Steel Other

  • Timber
  • Masonry
  • Concrete
  • Steel
  • Other

• Floors

  Timber

  Masonry

  Concrete

  Steel

  Other

• Roof

  Select Metal Sheet on unprotected steel frame Metal sheet with translucent skylight bands on unprotected steel frame Tile roof on Mixed Frame Concrete roof with membrane lining Other combustible material Asbestos cement sheeting on a mixed frame Other

  • Metal Sheet on unprotected steel frame
  • Metal sheet with translucent skylight bands on unprotected steel frame
  • Tile roof on Mixed Frame
  • Concrete roof with membrane lining
  • Other combustible material
  • Asbestos cement sheeting on a mixed frame
  • Other

• Provide further information

Insulated Panel

• Is there insulated panel installed to the building

  Yes

  Not installed

• Position of insulated panel

  Internal

  External

  Internal/External

• FM Class 1

  Yes

  No

• Core Thickness (mm)

  50-75mm

  75-100mm

  100-150mm

• Floor Area (%)

• Surface Area (%)

• Max Wall Height (m)

• Are routine ISP inspections undertaken?

  Yes

  No

• External Insulated Finishing Systems Type

  Combustible

  Non Combustible

  No EIFS

• Core Material

  Select EPS - Expanded Polystyrene XFlam or other Fire Rated Other

  • EPS - Expanded Polystyrene
  • XFlam or other Fire Rated
  • Other

• Provide details

• Usage

  Select Cold Storage Freezer Unit Cold storage/freezer unit Insulation - external walls Insulation - internal walls Insulation - internal/external Compartment for production Other

  • Cold Storage
  • Freezer Unit
  • Cold storage/freezer unit
  • Insulation - external walls
  • Insulation - internal walls
  • Insulation - internal/external
  • Compartment for production
  • Other

• Provide detail

• Condition

  Satisfactory

  Satisfactory in main

  Poor

• Hot/Cold Work Procedure

  Yes

  No

• Regular Self-Inspections

  Yes

  No

• Panel faces along all sections are in good condition with no exposed core material

  Yes

  No

• All electrical cabling/wiring is fully enclosed within approved plastic or metal conduit with appropriate seals/flashing/capping where it passes through insulated panels

  Yes

  No

• All flues have appropriate clearances and flashing/capping through insulated panels

  Yes

  No

• Diffusers (covers) are fitted to all light bulbs/lamps so that any failure of a bulb/lamp, or its associated ballast, will not result in heated components potentially falling onto combustible items stored below

  Yes

  No

• Where insulated panels form external wall sections of a building, combustible items and/or rubbish bins are not stored within 6m of these external panels

  Yes

  No

• All heat sources are kept at least 2 metres from any insulated panels

  Yes

  No

• Battery chargers are positioned 2 metres from any insulated panels or non-combustible material such as Fyrchek or checkerplate has been installed between the chargers and the insulated panels

  Yes

  No

Other factors

• Does the building construction include asbestos?

  Yes

  Not sure

  No

• What building elements include asbestos materials?

• Is the building heritage listed?

  Yes

  Not sure

  No

• What elements of the building are heritage listed?

General comments about this building

• General comments

Overall

• What is the occupancy use / use of this property

Overview of activities with inherent risk

• Are any hazardous processes are undertaken?

  Select Cooking Combustible Dusts Spray painting Cabinet Making or Joinery Spray painting Hot works Plastic moulding Commercial Printing Baking Other

  • Cooking
  • Combustible Dusts
  • Spray painting
  • Cabinet Making or Joinery
  • Spray painting
  • Hot works
  • Plastic moulding
  • Commercial Printing
  • Baking
  • Other

• Commercial Kitchen Overview

• No. of kitchens

  1

  2

  3

• Equipment

  Select Natural Gas or LPG Cook Tops Natural Gas or LPG Wok Burners Natural Gas or LPG Ovens Electric baking or combi ovens Deep fat fryers Other

  • Natural Gas or LPG Cook Tops
  • Natural Gas or LPG Wok Burners
  • Natural Gas or LPG Ovens
  • Electric baking or combi ovens
  • Deep fat fryers
  • Other

• Provide details

Deep Fryers

• Installed

  Yes

  No

• Type

  Floor mounted

  Bench mounted

• Heating source

  Natural Gas Fired

  LPG Fired

  Electric

• Capacity (L)

• Temp (C)

  <160 degrees C

  <180 degrees C

  <200 degrees C

• Frequency of changing oil

• Where is waste oil stored?

Solid Fuel

• None at this siteIs there any soild fuel cooking at this site?

  Yes

  No

  NA

• What type of solid fuel cooking?

  Wood fired oven

  Charcoal Grill/rotisserie

  Meat smoking

  Other

• List types

• Are the charcoals extinguished and allowed to cool before closing at the end of the day?

  Yes

  No

• Are charcoals removed from the building when extinguished?

  Yes

  No

• What type of meat smoking?

  Dry chip smoking

  Wet chip smoking

• Heat source

  Natural gas

  Electric

  Solid fuel

Cleaning and maintenance

• Cookers/fryers/ovens within commercial kitchens are adequately maintained and in a clean condition with no build-up of food debris around the cooker rings or heating elements

  Yes

  No

• Cookers/fryers/ovens are appropriately separated to/from internal wall linings to eliminate the potential of radiant heat transfer

  Yes

  No

• A gas isolation/shut-off valve is readily available to kitchen workers so that the gas can be quickly isolated in an emergency situation

  Yes

  No

• Fire blanket and extinguisher/s installed and accessible, with appropriate extinguishing agent (CO2 or dry chemical powder for general kitchen areas and wet chemical for deep fryers)

  Yes

  No

• Deep fryers are fitted with appropriate flame failure controls, thermostat controls and automatic over-temperature cut-out provisions

  Yes

  No

• The oil is skimmed to remove any food scraps and replaced regularly (timing of replacement based on the frequency of fryer use)

  Yes

  No

• Cleaning frequencies are adequate based on the amount and type of cooking being carried out in the kitchen. In general, we use the standards advised by IKECA in this regard

  Yes

  No

• Lighting within canopies is fully enclosed

  Yes

  No

• Canopy exhaust fans are maintained so that they run freely with no evidence of excessive bearing noise or vibration

  Yes

  No

• How often is the canopy and filters cleaned/replaced?

  Weekly

  Fortnightly

  Monthly

  Not at all

• How often is the ducting cleaned to the external atmosphere?

  Quarterly

  6 monthly

  Annually

  Not cleaned

• Is the cooking equipment hoods / exhaust duct subject to cleaning?

  Yes

  No

  Not Applicable

• How often are the hoods / exhaust cleaned?

  Quarterly

  Bi-Annually

  Annually

• Who is engaged to conduct the cleaning?

  Contractor

  Internal Cleaner

• Is there photographic evidence to support the cleaning schedule?

  Yes

  No

  Not Applicable

• Is there a routine cleaning programme to remove combustible dust build-up?

  Yes

  No

• Has hazardous area assessment been undertaken with an up to date dossier available complete with hazardous area zoning?

  Yes

  No

• Is electrical equipment adequately rated for hazardous areas?

  Yes

  No

• Number of spray booths

• Number of open spray booths

• Number of enclosed spray booths

• What material are the spray booth walls and ceilings constructed of?

  Insulated Sandwich Panel (EPS)

  Metal sheet with no insulation

  Other

• What is the spray booth constructed of?

• Is the Spray Booth Heated?

  Yes

  No

• What is the heating source?

  Diesel

  Electric

  Natural Gas

• Are the heating burners well separated to/from internal walls (no radiant heat transfer issues)?

  Yes

  No

• Has the spray booth been designed, constructed and installed to comply with AS/NZS 4114.1 – Spray Painting Booths?

  Yes

  No

• Are procedures available and up to date for the operation and maintenance of all spray booths?

  Yes

  No

• Are all persons who operate spray booths trained in the operation, use of and storage hazardous materials being used in the the booth?

  Yes

  No

• Is health monitoring being conducted based on the chemicals sprayed in the spray booths?

  Yes

  No

• Are records stored in a secure place?

  Yes

  No

• Is the Spray Booth fitted with an exhaust capture system or ventilation system that includes a filter for removing airborne contaminants?

  Yes

  No

• Is the system operational?

  Yes

  No

• Are filters cleaned regularly and free of built up overspray?

  Yes

  No

• Is the ducting to the external environment cleaned at least annually and free from built up overspray?

  Yes

  No

• When was the last service conducted and is it maintained to manufacturer’s specifications?

  Yes

  No

• Are spray guns pneumatically actuated?

  Yes

  No

• Are spray gun nozzles cleaned regularly and tested?

  Yes

  No

• When was the last service conducted?

  Date

• Are employees required to wear appropriate PPE?

  Yes

  No

• Are lights fitted with diffuser covers and cleaned regularly from overspray?

  Yes

  No

• Are spray paints stored in a separate area well separated to/from ignition sources

  Yes

  No

• Are solvents and other flammable liquids stored in a compliant Dangerous Goods Storage Unit

  Yes

  No

• Are solvent soaked clean up rags disposed of in a non-combustible bin with well fitting lid and removed from the building at the end of the day?

  Yes

  No

• Are suitable fire extinguishers readily available to spray paint booths, painting areas and paint storage areas?

  Yes

  No

• Are they kept free from obstruction?

  Yes

  No

• Are extinguishers fully charged?

  Yes

  No

• Tested on a 6 monthly basis as per AS1851?

  Yes

  No

• What other hazardous activities are in place and are safety controls adequate?

• Cabinet Making Hazards

• Equipment

  Select CNC Machines Edge Bander Router Bench/Drop saw Drilling machine Other

  • CNC Machines
  • Edge Bander
  • Router
  • Bench/Drop saw
  • Drilling machine
  • Other

• Raw Materials

Extraction bags for internal systems are emptied regularly and removed to bulk waste bins

• Built up dust and other combustible materials are removed from around the extraction system

  Yes

  No

• External extraction system empties into bulk waste bin which is replaced regularly and not allowed to overfill at any time

  Yes

  No

• Dust collector is fitted with appropriate blast doors

  Yes

  No

• Ducting and filters are cleaned regularly to avoid sawdust building up within the system

  Yes

  No

• There is no built up sawdust or combustible materials around the motors of the extraction system

  Yes

  No

• Dust collector is adequately separated from the building or installed against a full height non-combustible wall

  Yes

  No

• Sawdust and other combustible materials are regularly removed from around the machines including motors and other ignition sources

  Yes

  No

• Machines have appropriate safety guards and safety cut offs installed and are not disabled

  Yes

  No

• All production plant/equipment including air compressors and similar are subject to preventative maintenance

  Yes

  No

• Electrical/electronic control panels and distribution boards are enclosed within non-combustible cabinets which remain closed to prevent ingress of dust and other raw materials

  Yes

  No

• Appropriate PPE is worn by operators at all times

  Yes

  No

• There is no significant accumulation of packaging materials and/or finished products adjacent to the machines (they are transferred to an appropriately separated storage section)

  Yes

  No

• Moulding Type

  Injection Moulding

  Blow Moulding

  Extrusion Moulding

  Other

• What type of moulding?

Raw Material

• What type of plastics are used in the production processes?

  Select Polypropylene Polycarbonate Teflon High-Density Polyethylene (HDPE) Low-Density Polyethylene (LDPE) Polystyrene Polyurethane Acrylonitrile Butadiene Styrene Kostrate Santoprene Poly Vinyl Chloride (PVC) Acrylic Polyester Other

  • Polypropylene
  • Polycarbonate
  • Teflon
  • High-Density Polyethylene (HDPE)
  • Low-Density Polyethylene (LDPE)
  • Polystyrene
  • Polyurethane
  • Acrylonitrile Butadiene Styrene
  • Kostrate
  • Santoprene
  • Poly Vinyl Chloride (PVC)
  • Acrylic
  • Polyester
  • Other

• Provide details

• Bulk silos

  Yes

  No

Storage configurations, quantity and transfer

• Storage of raw materials - bags, palletised, bulk 1 tonne bags, silos?

  Select Silos Bags/palletised 1 tonne bulk bags Other

  • Silos
  • Bags/palletised
  • 1 tonne bulk bags
  • Other

• Provide details

• How many silos?

  Select 1 2 3 4 5 or more NA

  • 1
  • 2
  • 3
  • 4
  • 5 or more
  • NA

• Capacity of silos (metric tonnes)

• Bags/palletised - volume or quantity stored - metric tonnes

• Bulk storage silos are non-combustible, structurally well supported, impact protected, fully enclosed and appropriately grounded.

  Yes

  No

• Plastic raw materials (beads/granules) pumped into bulk silos utilising pumps positioned on delivery tankers, and then vacuumed into the building to individual moulding units via fully enclosed, appropriately supported and impact protected non-combustible piping

  Yes

  No

• Filters installed within the pipes and/or the pipes are blown out regularly to prevent accumulation of fines

  Yes

  No

• Vacuum pumps/motors appropriately enclosed and separated from the plastic raw materials so as not to present a potential ignition source

  Yes

  No

• There is no significant accumulation of plastic raw materials adjacent to the moulding units (they are stored in an appropriately separated section of the building/site)

  Yes

  No

• There is no significant accumulation of packaging materials and/or finished products adjacent to the moulding units (they are transferred to an appropriately separated storage section)

  Yes

  No

Moulding Units maintenance & housekeeping

• The moulding units are state of the art with electronic controls with integrated cut-out provisions and audible alarms for over/under temperature or other abnormal operating conditions

  Yes

  No

• Moulding units are electrically heated, with no gas heating as part of the production processes

  Yes

  No

• There is no operating any production plant/equipment on an unattended basis after hours (automated pre-warming of electrically heated equipment prior to employees arriving on site in the morning is acceptable)

  Yes

  No

• Pre-warming processes are electronically controlled and do not involve production/manufacturing

  Yes

  No

• Finished products are appropriately cooled prior to being packed into cardboard cartons

  Yes

  No

• All production plant/equipment including the moulding units, chillers (if installed), air compressors and similar are subject to preventative maintenance

  Yes

  No

• Electrical/electronic control panels and distribution boards are enclosed within non-combustible cabinets which remain closed to prevent ingress of dust/plastic raw materials

  Yes

  No

• The floor and other surfaces in the production areas are kept clear of plastic raw materials, oils/lubricants and other combustibles

  Yes

  No

• Plastic waste/offcuts are stored appropriately separated from potential ignition sources and regularly removed from the site

  Yes

  No

• Granulating of recyclable materials takes place in an appropriately separated area utilising a state of the art granulator that is supervised at all times when operating and fitted with readily accessible emergency stop provisions that shut down the conveyor and granulator

  Yes

  No

• There is no accumulation of waste plastic products or granulated products around this granulating unit

  Yes

  No

• Yes

  No

What type of ovens

• Please select the type of ovens used

  Select Electric Natural Gas Liquid Petroleum Gas Solid Fuel (wood-fired, charcoal etc) Other

  • Electric
  • Natural Gas
  • Liquid Petroleum Gas
  • Solid Fuel (wood-fired, charcoal etc)
  • Other

• Please specify type of ovens

• What is the fuel source?

  Wood

  Charcoal

  Other

• Please specify

• Are the ovens extinguished and allowed to cool at the end of the day?

  Yes

  No

• Best practise risk mitigation is to extinguish the fuel and allow to cool before leaving for the day to prevent re-ignition and a fire spreading through the business

• Please specify what is done with the charcoal or burnt wood once extinguished - choose as many as appropriate

  Select Charcoal is removed from the oven and placed in a non-combustible bin with a well fitting lid and removed external to the building The wood fire oven flue is closed and door sealed to remove oxygen from the environment. Nothing the coals are left as is and unattended

  • Charcoal is removed from the oven and placed in a non-combustible bin with a well fitting lid and removed external to the building
  • The wood fire oven flue is closed and door sealed to remove oxygen from the environment.
  • Nothing the coals are left as is and unattended

• Best practise if to remove the coals/charcoal from the oven in a non-combustible sealed container and remove from the building. Alternatively if using a traditional wood fire oven the oven should be completed seal and flue closed once the coals are extingusihed.

• Are flues and chimneys cleaned regularly removing any built up creasote (black tar like substance that lines the chimney or flue)?

  Yes

  No

• Chimneys and Flues of wood fired ovens need regular cleaning and maintenance - creosote build up not only impacts the efficiency of the wood fired oven but is highly combustible and can ignite in the chimney and rapidly spread throughout the building. Please arrange to have your chimney serviced and cleaned as soon as practiable.

• How many ovens in total

Flour storage

• How is the flour stored?

  Select Bulk silos Bags/sacks Other

  • Bulk silos
  • Bags/sacks
  • Other

• How many silos?

• Capacity of the silos

• Bulk storage silos are non-combustible, structurally well supported, impact protected, fully enclosed and appropriately grounded

  Yes

  No

• Flour is pumped into bulk silos utilising pumps positioned on delivery tankers, and then vacuumed into the building to individual moulding units via fully enclosed, appropriately supported and impact protected non-combustible piping

  Yes

  No

• How is the flour in bags/sacks stored?

  Select Stored on non-combustible shelving Stored encapsulated on pallets on pallet racking Stored on pallets on the floor Other

  • Stored on non-combustible shelving
  • Stored encapsulated on pallets on pallet racking
  • Stored on pallets on the floor
  • Other

• Please provide details

General Risk Management

• Baking ovens within commercial bakery are adequately maintained and in a clean condition with no build-up of food debris around the heating elements

  Yes

  No

• Baking ovens are appropriately separated to/from internal wall linings to eliminate the potential of radiant heat transfer

  Yes

  No

• A gas isolation/shut-off valve is readily available to kitchen workers so that the gas can be quickly isolated in an emergency situation

  Yes

  No

• Baking ovens are not operated when facility is unattended, and ovens are shut down and allowed to cool before facility closes at the end of the day

  Yes

  No

• Extinguisher/s installed and accessible, with appropriate extinguishing agent (CO2 or dry chemical powder for general kitchen areas and wet chemical for deep fryers)

  Yes

  No

• Filters installed within the pipes and/or the pipes are blown out on a regular basis to prevent the accumulation of flour

  Yes

  No

• Vacuum pumps/motors appropriately enclosed and separated from the flour products so as not to present a potential ignition source

  Yes

  No

• There is no significant accumulation of flour near ignition sources (bulk flour is stored in an appropriately separated section of the building/site)

  Yes

  No

• Are all electrical installations including plant and equipment adequately static protected to eliminate static discharge leading to the risk of explosion?

  Yes

  No

• There is no operating any baking equipment on an unattended basis after hours (automated pre-warming of electrically heated equipment prior to employees arriving on site in the morning is acceptable)

  Yes

  No

• Pre-warming processes are electronically controlled and do not involve production/manufacturing

  Yes

  No

• Finished products are appropriately cooled prior to being packed

  Yes

  No

• All production plant/equipment including the ovens, refrigeration units, freezers and blast freezers and similar are subject to preventative maintenance

  Yes

  No

• Electrical/electronic control panels and distribution boards are enclosed within non-combustible cabinets which remain closed to prevent ingress of flour dust and other raw materials

  Yes

  No

• The floor and other surfaces in the production areas are kept clear of flour and other combustibles

  Yes

  No

• Cleaning frequencies are adequate based on the amount and type of cooking being carried out in the kitchen. In general, we use the standards advised by IKECA in this regard

  Yes

  No

• Lighting within the canopy is fully enclosed

  Yes

  No

• Canopy exhaust fans are maintained so that they run freely with no evidence of excessive bearing noise or vibration

  Yes

  No

Utility

• Utilities that present site exposures?

  Select Electricity Gas Water Wastewater

  • Electricity
  • Gas
  • Water
  • Wastewater

• Describe hazards associated with utilities.

Storage

General storage

• List any storage arrangements, height and material stored

• Is racking provided with impact protection on uprights?

  Yes

  No

  Not Applicable

• Are racking inspections undertaken?

  Yes

  No

  Not Applicable

• Is lighting adequately separated from storage?

  Yes

  No

  Not Applicable

• Are forklifts or other mobile plant utilised

  Yes

  No

  Not Applicable

• What type of forklift

  Select LPG Diesel Electric Manual Pallet Lifter

  • LPG
  • Diesel
  • Electric
  • Manual Pallet Lifter

• Are electric forklift charging areas provided with >2m separation from storage?

  Yes

  No

  Not Applicable

Dangerous goods

• What dangerous goods are stored and in what arrangement?

  Select Class 1 - Explosive Class 2 - Gases - compressed, liquified, dissolved under pressure Class 3 - Flammable Class 4 - Flammable Solids Class 5 - Oxidising Agents & Organic Peroxides (non-flammable) Class 7 – Radioactive Materials Class 8 – Corrosive Substances and Articles (non-flammable) Class 9 - Miscellaneous Dangerous Goods (Dry Ice, Asbestos and Environmentally Hazardous Substances) (non-flammable) Other – Combustible Dusts or Metals Minimal dangerous good stored (predominantly cleaning chemicals)

  • Class 1 - Explosive
  • Class 2 - Gases - compressed, liquified, dissolved under pressure
  • Class 3 - Flammable
  • Class 4 - Flammable Solids
  • Class 5 - Oxidising Agents & Organic Peroxides (non-flammable)
  • Class 7 – Radioactive Materials
  • Class 8 – Corrosive Substances and Articles (non-flammable)
  • Class 9 - Miscellaneous Dangerous Goods (Dry Ice, Asbestos and Environmentally Hazardous Substances) (non-flammable)
  • Other – Combustible Dusts or Metals
  • Minimal dangerous good stored (predominantly cleaning chemicals)

• Please list types of Dangerous Goods

• Are gas cylinders adequately secured (for stability)?

  Yes

  No

  Not Applicable

• Are dangerous goods (such as cylinders) segregated? <br>(e.g. oxygen away from flammable gases)

  Yes

  No

  Not Applicable

• Are appropriate hazards material placard in place?

  Yes

  No

  Not Applicable

Flammable liquids/dangerous goods

• What flammable liquids are stored and in what arrangement?

• Are suitable storage and containment practices in place?

  Yes

  No

  Not Applicable

• Are flammable liquid transfer practices, e.g. earthing and bonding in place? <br>(e.g. placing a fuel tank on the bottom to reduce static discharge)

  Yes

  No

  Not Applicable

Loss prevention management controls

Contractor controls

• Are contractors vetted, insurance details and licencing details confirmed?

  Yes

  No

  Not Applicable

• Are contractors supervised on site?

  Yes

  No

  Not Applicable

• Are the contractors provided induction training?

  Yes

  No

  Not Applicable

• Do contractors follow site loss prevention management controls?

  Always

  Most of the time

  Sometimes

  Never

Hazardous works

• Is there a documented hot works procedure and permit system in place and implemented?

  Yes

  No

  NA

• Does the hot works permit require a fire watch during and 30 minutes after the completion of work?

  Yes

  No

  NA

• Is a monitoring period undertaken after the completion of fire watch (minimum 1 hour)?

  Yes

  No

  NA

• Is a minimum of 10m separation from combustible materials, or fire resistant shielding / covers required?

  Yes

  No

  NA

• Is equipment checked prior to use and the flashback arrestors fitted?

  Yes

  No

  NA

Fire impairment mangement

• Is a fire impairment procedure in place?

  Yes

  No

  NA

Smoking controls

• Is there a dedicated smoking area provided with adequate signage?

  Yes

  No

  NA

• Are self-extinguishing bins provided?

  Yes

  No

  NA

• Is the smoking area separated from any entry door or combustible storage by at least 4 meters?

  Yes

  No

  NA

Building maintenance

• Is housekeeping adequate?<br>(Note: no build up of combustible materials around electrical switchboards and waste materials removed from building?)

  Daily

  Weekly

  Monthly

  Quarterly

  Annually

• How often are self-inspections undertaken and by whom?

  Internal

  External

• Is vegetation appropriately cut back from buildings?

  Yes

  No

  Not Applicable

• Is roofing (gutters & drains) subject to routine inspections and clearing?

  Yes

  No

  Not Applicable

Liability exposure & emergency planning

• Is liability coverage required?

  Yes

  Not sure

  No

• How often are inspections of public accessible areas undertaken? <br>(Eg. identification of trip hazards, etc)

  Daily

  Weekly

  Monthly

  Quarterly

  Annually

• Are public accessible areas in adequate condition?

  Yes

  No

  NA

• Is emergency lighting and exit signs operational and maintained?

  Yes

  No

  NA

• Do you undertake regular fire drills?

  Yes

  No

  NA

• Are emergency egress routes clear?

  Yes

  No

  NA

• Is an evacuation plan in place and is it displayed in common areas?

  Yes

  No

  NA

Summary / wrap up

• General comments about occupancy

Fire water supply

• What is the fire water supply to site?

  Private

  Towns mains

  None

• What type of fire water supply is available?

  Select Sprinkler Hydrant Combined Hose Reels Not applicable in this instance

  • Sprinkler
  • Hydrant
  • Combined
  • Hose Reels
  • Not applicable in this instance

• Has a water supply proving test been undertaken? <br>(Attach the results of the test via a photo/image if possible)

  Yes

  No

  NA

• Do the results meet the system design requirements?

  Yes

  No

  NA

• Are all fire water isolation valves adequately secured?

  Yes

  No

  NA

Automatic sprinkler protection

• Sprinklers/drenchers

  Select Not installed. Impractical to consider installation. Installed. Other

  • Not installed. Impractical to consider installation.
  • Installed.
  • Other

• Classification

  Select Residential Hazard Light Hazard Ordinary Hazard 1 Ordinary Hazard 2 Ordinary Hazard 3 High Hazard Early Suppression Fast Response (ESFR)

  • Residential Hazard
  • Light Hazard
  • Ordinary Hazard 1
  • Ordinary Hazard 2
  • Ordinary Hazard 3
  • High Hazard
  • Early Suppression Fast Response (ESFR)

• Compliance To

  Ordinance 70

  AS2118 - 1982

  AS2118.1 - 1999

  AS2118.1 - 2017

• Impairment Handling

  Select Formalised impairment handling procedure in place No formalised procedure in place - see Recommendation Formalised procedure not required in this instance

  • Formalised impairment handling procedure in place
  • No formalised procedure in place - see Recommendation
  • Formalised procedure not required in this instance

• Pumpsets - Diesel

  None installed or required

  1 installed

  2 installed

• Pumpsets - Electric

  None installed or required

  1 installed

  2 installed

• Pump Testing

  Select Not applicable Monthly testing as required by AS1851 Inadequate testing of pumps - see Recommendation

  • Not applicable
  • Monthly testing as required by AS1851
  • Inadequate testing of pumps - see Recommendation

• Water Supply

• Mains

  Select Adequate town main supply - no onsite tanks Onsite tanks in-filled from the town main supply No main supply - onsite tanks only

  • Adequate town main supply - no onsite tanks
  • Onsite tanks in-filled from the town main supply
  • No main supply - onsite tanks only

• Town main size (mm)

• Tank/s

  Steel tank/s installed

  Concrete tank/s installed

  Plastic tank/s installed

  No onsite water storage

• Eff Capacity (kL)

• Status

  Select Overall system online System online however see Recommendation System not online

  • Overall system online
  • System online however see Recommendation
  • System not online

• Monthly Testing

  Select Tested monthly as required by AS1851 Not tested monthly - see Recommendation Monthly testing not required in this instance

  • Tested monthly as required by AS1851
  • Not tested monthly - see Recommendation
  • Monthly testing not required in this instance

• Annual flow test

  Select Completed / Passed Completed / Failed - see Recommendation Not completed - see Recommendation Not completed however not required in this instance

  • Completed / Passed
  • Completed / Failed - see Recommendation
  • Not completed - see Recommendation
  • Not completed however not required in this instance

• Yes

  No

• Yes

  No

• Yes

  No

• Yes

  No

Private Hydrants

• Private Hydrants

  Select Not installed. Impractical to consider installation. Installed internally and/or externally

  • Not installed. Impractical to consider installation.
  • Installed internally and/or externally

• Pumpsets - Diesel

  None installed or required

  1 installed

  2 installed

• Pumpsets - Electric

  None installed or required

  1 installed

  2 installed

• Pump Testing

  Select Not applicable Monthly testing as required by AS1851 Inadequate testing of pumps - see Recommendation

  • Not applicable
  • Monthly testing as required by AS1851
  • Inadequate testing of pumps - see Recommendation

• Water Supply

• Mains

  Select Adequate town main supply - no onsite tanks Onsite tanks in-filled from the town main supply No main supply - onsite tanks only

  • Adequate town main supply - no onsite tanks
  • Onsite tanks in-filled from the town main supply
  • No main supply - onsite tanks only

• Town main size (mm)

• Tank/s

  Steel tank/s installed

  Concrete tank/s installed

  Plastic tank/s installed

  No onsite water storage

• Eff Capacity (kL)

• Valve inspections

  Select 6 monthly inspections as per AS1851 Inadequate valve inspections - see Recommendation

  • 6 monthly inspections as per AS1851
  • Inadequate valve inspections - see Recommendation

• Locking caps

  Select Locking caps installed to prevent malicious valve opening Not installed - see Recommendation Not installed but acceptable in this instance

  • Locking caps installed to prevent malicious valve opening
  • Not installed - see Recommendation
  • Not installed but acceptable in this instance

• Annual flow test

  Select Completed / Passed Completed / Failed - see Recommendation Not completed - see Recommendation Not completed however not required in this instance

  • Completed / Passed
  • Completed / Failed - see Recommendation
  • Not completed - see Recommendation
  • Not completed however not required in this instance

Automatic Fire Detection System

• Detection Systems

  Installed

  Not installed

• What type of automatic fire detection system is installed?

  Select Hard wired smoke or thermal detectors Battery smoke detectors Thermal switch Other

  • Hard wired smoke or thermal detectors
  • Battery smoke detectors
  • Thermal switch
  • Other

• undefined

• Coverage

  Select Not applicable Installed to all areas of the building Not installed to all areas however considered acceptable and effective in this instance Not installed to all areas - see Recommendation

  • Not applicable
  • Installed to all areas of the building
  • Not installed to all areas however considered acceptable and effective in this instance
  • Not installed to all areas - see Recommendation

• Monitoring

  Select Detectors are monitored via a security monitoring centre Detectors linked to an FDCIE panel which is monitored via an ASE unit Detectors linked to an FDCIE panel with no ASE (not monitored) Not monitored - detectors sound locally only (acceptable & compliant) Not applicable

  • Detectors are monitored via a security monitoring centre
  • Detectors linked to an FDCIE panel which is monitored via an ASE unit
  • Detectors linked to an FDCIE panel with no ASE (not monitored)
  • Not monitored - detectors sound locally only (acceptable & compliant)
  • Not applicable

• Online

  Yes

  No

  NA

• Inspected to AS1851

  Yes

  No

  NA

• Isolation Procedure

  Yes

  No

  NA

Fire Hose Reels, extinguishers and fire blankets

• Hose Reels

  Select Installed Not installed. Impractical to consider installation. Not installed - see Recommendation Other

  • Installed
  • Not installed. Impractical to consider installation.
  • Not installed - see Recommendation
  • Other

• Adequate Coverage

  Yes

  No

  Not Applicable

• Tested to AS1851

  Yes

  No

  Not Applicable

• Extinguishers

  Select Installed Not installed. Impractical to consider installation. Other

  • Installed
  • Not installed. Impractical to consider installation.
  • Other

• Adequate Coverage

  Yes

  No

  Not Applicable

• Inspected to AS1851

  Yes

  No

  Not Applicable

• Fire Blankets

  Select Installed Not installed. Impractical to consider installation. Other

  • Installed
  • Not installed. Impractical to consider installation.
  • Other

• Adequate Coverage

  Yes

  No

  Not Applicable

• Inspected to AS1851

  Yes

  No

  Not Applicable

Safety Controls

• Special Haz System

  Select Not installed - not required based on the occupancy classification Other

  • Not installed - not required based on the occupancy classification
  • Other

• Occ Warning System

  Select Not installed (acceptable and compliant) Installed to all areas

  • Not installed (acceptable and compliant)
  • Installed to all areas

• Evacuation Procedure

  Select Not formalised however considered acceptable considering the size/layout of the building and position of egress points Formalised evacuation program is in place and tested Not formalised - see Recommendation

  • Not formalised however considered acceptable considering the size/layout of the building and position of egress points
  • Formalised evacuation program is in place and tested
  • Not formalised - see Recommendation

• Water Supply

  Select Adequate town main supply and pressures No town main supply - onsite tanks only

  • Adequate town main supply and pressures
  • No town main supply - onsite tanks only

• Additional Comments

Fire response

• Is the local fire brigade a full time or volunteer?

  Select Full time brigade Volunteer services Trained onsite fire brigade Other (add to notes)

  • Full time brigade
  • Volunteer services
  • Trained onsite fire brigade
  • Other (add to notes)

• What's the local fire brigade response time?

  less than 10 mins

  10-15 mins

  greater than 15 mins

• Is fire brigade access available to all aspects of the building?

  Yes

  No

  Not Applicable

• General comments about fire protection

Security controls

• Are site and building physical access controls adequate?

  Yes

  No

  Not Applicable

• Is the building provided with an intruder detection system?

  Select Motion detection Door contacts Site perimeter

  • Motion detection
  • Door contacts
  • Site perimeter

• What monitoring is provided?

  Local alarm

  Back to base monitoring

  None

• What response on alarm is provided?

  Select Keyholder response (indicate expected response time) Security guard automatic Security guard on keyholder request Onsite personnel

  • Keyholder response (indicate expected response time)
  • Security guard automatic
  • Security guard on keyholder request
  • Onsite personnel

• Is there a business process / roster in place to ensure a staff member is on call?

  Yes

  No

  Not Applicable

• Where is CCTV installed?

  Select Internal to the building External to the building None

  • Internal to the building
  • External to the building
  • None

• Is CCTV coverage adequate?

  Yes

  No

  Not Applicable

• Is CCTV monitored offsite?

  Yes

  No

  Not Applicable

• Is there remote access to the CCTV

  Yes

  No

  Not Applicable

• Where are CCTV recording retained?

  Onsite

  Offsite

Security patrols

• Are security patrols undertaken?

  Select Onsite security Out of hours periods only None

  • Onsite security
  • Out of hours periods only
  • None

• Where are security patrols undertaken?

  Select Perimeter Onsite external to building Internal to building None

  • Perimeter
  • Onsite external to building
  • Internal to building
  • None

• What types of security patrols undertaken?

  Random

  Scheduled

  On request

  None

Cash management

• Is cash retained or collected onsite?

  Yes

  No

• Is cash handling undertaken in a secure area?

  Yes

  No

  NA

• Do you vary cash handling protocols?

  Yes

  No

  NA

• Do you vary banking of cash protocols?

  Yes

  No

  NA

• Is there a cash handling procedure including checks to deter employee theft and dishonesty?

  Yes

  No

  NA

Onsite external exposures

• Are idle pallets adequately separated from the building? <br>(>10 meters)

  Yes

  No

  Not Applicable

• Are waste bins adequately separated from buildings?<br>(>10 meters)

  Yes

  No

  Not Applicable

• Is there any other combustible storage within 10 meters of the building?

  Yes

  No

  Not applicable

Offsite external exposure (neighbouring facilities)

• Is the building set back from the boundary (10 metres)?

  Less than 10 metres

  10 - 30 metres

  > 30 metres

• What is the neighbouring premises exposure?

  Low

  Moderate

  High

• Is there any combustible storage along adjoining boundary?

  Yes

  No

Natural and other hazards (note any previous incidents/claims)

• Flood

  Low

  Moderate

  High

  NA

• Windstorm

  Low

  Moderate

  High

  NA

• Storm surge

  Low

  Moderate

  High

  NA

• Bushfire

  Low

  Moderate

  High

  NA

• Earthquake

  Low

  Moderate

  High

  NA

• Lightning

  Low

  Moderate

  High

  NA

• Hailstorm

  Low

  Moderate

  High

  NA

• Collapse / subsidence

  Low

  Moderate

  High

  NA

• Impact damage

  Low

  Moderate

  High

  NA

Business interruption and continuity

• Is there business interruption coverage?

  Yes

  Not sure

  No

• Are there any interdependancies / Internal single point dependencies?<br>(Such as a specific component that is only produced in one area of the business)

  Yes

  No

• Are there any suppliers that provide greater than 25% of supplies to the business?

  Yes

  No

• Are there any customers that account for greater than 25% of output to the business?

  Yes

  No

• Is there any critical equipment that accounts for 25% of reduction?

  Yes

  No

• Is there a high dependency on any of the following utilities?

  Select Electricity Gas Water Communications

  • Electricity
  • Gas
  • Water
  • Communications

• Which of the following IT backup and disaster recovery planning is in place?

  Onsite servers

  Offsite servers

  Cloud

  Uninterrupted power supply

  None of the plan

• Is there a documented and tested business continuity plan in place?

  Yes

  No

  Not Applicable

• Is the business continuity plan reviewed annually?

  Yes

  No

  Not Applicable

Follow up & final comments

• Overall summary

• Is the COPE Information supplied accurate?

  Yes

  No

• What are the discrepancies between the COPE information supplied and what was identified as part of the virtual survey?

• Any issues with the occupation?

• Are there any risk recommendations?

  Yes

  No

• What areas do the risk recommendations relate to?

  Select Fire and Life Safety House Keeping Electrics Plant and Equipment Insulated Panelling Values at Risk Occupation Contractor and liability concerns Cash Handling Security Building maintenance Other

  • Fire and Life Safety
  • House Keeping
  • Electrics
  • Plant and Equipment
  • Insulated Panelling
  • Values at Risk
  • Occupation
  • Contractor and liability concerns
  • Cash Handling
  • Security
  • Building maintenance
  • Other

• Select the relevant Fire and Life Safety risk recommendation

  Select All storage should be kept clear of the hose reels and extinguishers so they are immediately accessible in the event of a fire. It was noted that several of the designated emergency exit points were blocked by miscellaneous items. We require that all designated emergency exit points be kept clear and free of storage at all times so persons can evacuate the premises quickly and easily in an emergency situation. Fire hose reels should not be utilised by tenants for daily business operations. In addition, the hose reels, extinguishers and hydrant points should be kept clear of stored items so they are immediately accessible in the event of a fire. An Emergency Evacuation Plan should be implemented for the property to ensure that, in an emergency, the property can be effectively evacuated by all residents. The Emergency Evacuation Plan should be developed in accordance with AS3745-2010 and include evacuation diagrams placed in common areas on each building level. Evacuation procedures should be tested annually to ensure they are adequate. The fire extinguishers, hose reels and fire blankets installed at your site should be checked every 6 months by a certified fire protection contractor, in accordance with AS1851. We noted during our inspection that your extinguishers had not been checked for a considerable period of time, and we require all of them to be checked now, and then on an ongoing 6 monthly basis The installed sprinkler system is currently due for its annual performance/flow testing procedure. We require that these tests be conducted by your fire protection contractor with the results forwarded to SafetyCulture Care via your broker for review and comment regarding overall design/performance adequacy based on the current occupancy classification according to code. The installed early warning fire alarm system, including the fire indicator panel, is to be tested monthly in accordance with code. Please ensure your fire protection contractor tests the system as required and records these tests in the appropriate record book that is to be stored adjacent to the panel itself. The installed sprinkler system including any pumps are required to be inspected monthly please ensure your fire protection contractor tests the system as required and records these tests in the log book stored within the pump and/or sprinkler pump room The sprinkler block plan was not available at the time of the inspection please provide a photo of the block plan showing the design classification and relevant demand requirements to SafetyCulture Care via your broker. Other

  • All storage should be kept clear of the hose reels and extinguishers so they are immediately accessible in the event of a fire.
  • It was noted that several of the designated emergency exit points were blocked by miscellaneous items. We require that all designated emergency exit points be kept clear and free of storage at all times so persons can evacuate the premises quickly and easily in an emergency situation.
  • Fire hose reels should not be utilised by tenants for daily business operations. In addition, the hose reels, extinguishers and hydrant points should be kept clear of stored items so they are immediately accessible in the event of a fire.
  • An Emergency Evacuation Plan should be implemented for the property to ensure that, in an emergency, the property can be effectively evacuated by all residents. The Emergency Evacuation Plan should be developed in accordance with AS3745-2010 and include evacuation diagrams placed in common areas on each building level. Evacuation procedures should be tested annually to ensure they are adequate.
  • The fire extinguishers, hose reels and fire blankets installed at your site should be checked every 6 months by a certified fire protection contractor, in accordance with AS1851. We noted during our inspection that your extinguishers had not been checked for a considerable period of time, and we require all of them to be checked now, and then on an ongoing 6 monthly basis
  • The installed sprinkler system is currently due for its annual performance/flow testing procedure. We require that these tests be conducted by your fire protection contractor with the results forwarded to SafetyCulture Care via your broker for review and comment regarding overall design/performance adequacy based on the current occupancy classification according to code.
  • The installed early warning fire alarm system, including the fire indicator panel, is to be tested monthly in accordance with code. Please ensure your fire protection contractor tests the system as required and records these tests in the appropriate record book that is to be stored adjacent to the panel itself.
  • The installed sprinkler system including any pumps are required to be inspected monthly please ensure your fire protection contractor tests the system as required and records these tests in the log book stored within the pump and/or sprinkler pump room
  • The sprinkler block plan was not available at the time of the inspection please provide a photo of the block plan showing the design classification and relevant demand requirements to SafetyCulture Care via your broker.
  • Other

• What is the risk recommendation?

• What are the related House Keeping Risk Recommendations

  Select The external areas of the building are being utilised to store a considerable amount of combustible materials. These materials are creating a significant fire load / fire spread hazard, and all superfluous items should be removed from the site as soon as possible. In particular, combustibles should not be stored within 3 metres of an electrical switchboard or sub-board. It was noted that the tenant was storing combustible product up against the external building walls and under external awnings. We require that all external combustible storage be relocated at least, 10m from the building and/or external awnings to limit building damage in a malicious arson type attack. Please ensure that the kitchen range hood filters and canopy in the commercial kitchen cleaned on at least a fortnightly basis. In addition, the extraction duct in behind the filters all the way up through to outside atmosphere should be cleaned on a 12 monthly basis to limit the potential Flash Fire risk associated therewith. The extraction filters above the kitchen cookers should be cleaned on at least a weekly basis to ensure they remain effective. In addition, can you please ensure the full length of the ducting above these filters is cleaned at least every 6 months, which will assist to reduce the likelihood of a flash fire occurring. The general area of the woodworking section of the workshop facility needs to be cleaned-up on a regular basis to minimise the overall combustibility of the area from a Fire Loading/Spread potential. We recommend daily cleaning/removal of dust from floors and working surfaces, and a weekly, more thorough clean to remove dust and offcuts from all areas of the workshop. We require the filters within the air conditioning units within each tenancy to be cleaned on approximately every 3 months, and the units themselves should be subject to annual maintenance. This is to reduce the likelihood of a fire occurring due to dirty/clogged filters and the air conditioning units not being adequately maintained. A considerable quantity of sawdust is being allowed to accumulate around various woodworking equipment installed by the tenant, including on electric motors. It is imperative that all woodworking areas are completely cleared of sawdust on a regular basis to reduce the fire load/spread potential within the building. Can you please ask the tenant to ensure that all floor areas are swept daily, and all electric motors, equipment and surrounding areas are blown down with compressed air at least weekly, with sawdust removed from the building into external bulk waste bins. Please ensure that all tenants retain a minimum 2m clear space separation around the forklift battery recharger units in their tenancies. These charger units may give off hydrogen gas during the recharging process, which is susceptible to exploding should an ignition source be present. The resulting fire can then readily spread to any combustibles stored in the immediate vicinity. Please ensure combustible materials are not stored with the main electrical switchboard. Other

  • The external areas of the building are being utilised to store a considerable amount of combustible materials. These materials are creating a significant fire load / fire spread hazard, and all superfluous items should be removed from the site as soon as possible. In particular, combustibles should not be stored within 3 metres of an electrical switchboard or sub-board.
  • It was noted that the tenant was storing combustible product up against the external building walls and under external awnings. We require that all external combustible storage be relocated at least, 10m from the building and/or external awnings to limit building damage in a malicious arson type attack.
  • Please ensure that the kitchen range hood filters and canopy in the commercial kitchen cleaned on at least a fortnightly basis. In addition, the extraction duct in behind the filters all the way up through to outside atmosphere should be cleaned on a 12 monthly basis to limit the potential Flash Fire risk associated therewith.
  • The extraction filters above the kitchen cookers should be cleaned on at least a weekly basis to ensure they remain effective. In addition, can you please ensure the full length of the ducting above these filters is cleaned at least every 6 months, which will assist to reduce the likelihood of a flash fire occurring.
  • The general area of the woodworking section of the workshop facility needs to be cleaned-up on a regular basis to minimise the overall combustibility of the area from a Fire Loading/Spread potential. We recommend daily cleaning/removal of dust from floors and working surfaces, and a weekly, more thorough clean to remove dust and offcuts from all areas of the workshop.
  • We require the filters within the air conditioning units within each tenancy to be cleaned on approximately every 3 months, and the units themselves should be subject to annual maintenance. This is to reduce the likelihood of a fire occurring due to dirty/clogged filters and the air conditioning units not being adequately maintained.
  • A considerable quantity of sawdust is being allowed to accumulate around various woodworking equipment installed by the tenant, including on electric motors. It is imperative that all woodworking areas are completely cleared of sawdust on a regular basis to reduce the fire load/spread potential within the building. Can you please ask the tenant to ensure that all floor areas are swept daily, and all electric motors, equipment and surrounding areas are blown down with compressed air at least weekly, with sawdust removed from the building into external bulk waste bins.
  • Please ensure that all tenants retain a minimum 2m clear space separation around the forklift battery recharger units in their tenancies. These charger units may give off hydrogen gas during the recharging process, which is susceptible to exploding should an ignition source be present. The resulting fire can then readily spread to any combustibles stored in the immediate vicinity.
  • Please ensure combustible materials are not stored with the main electrical switchboard.
  • Other

• What is the Risk Recommendation?

• What are the Electrical Risk Recommendations?

  Select All overhead light fittings (all buildings) installed directly over packaging materials should be fully enclosed to prevent hot particles from blown tubes and associated componentry dropping down onto the combustibles. We require you to implemented a program of annual thermal scanning of the installed electrics. Please provide the full report to SafetyCulture Care via your broker. We noted that there were gaps in the electrical distribution boards throughout where RCD's are missing. Please have your electrician install pole fillers to these gaps to ensure dust and vermin do not access the electrical circuits behind the board. A testing and tagging program should be implemented for all electrical leads within the premises, as an important fire prevention and electrical safety risk management strategy. Testing and tagging should be carried out by a certified person in accordance with AS3760. Please have your electrical contractor carry out an inspection of the electrical installation to the site, including to each tenancy, to ensure you are compliant with regulations relating to the use of Residual Current Devices (RCD’s). All electrical switchboards installed to the the building should be enclosed within a non-combustible cabinet to minimise the fire spread potential associated with this type of installation. Other

  • All overhead light fittings (all buildings) installed directly over packaging materials should be fully enclosed to prevent hot particles from blown tubes and associated componentry dropping down onto the combustibles.
  • We require you to implemented a program of annual thermal scanning of the installed electrics. Please provide the full report to SafetyCulture Care via your broker.
  • We noted that there were gaps in the electrical distribution boards throughout where RCD's are missing. Please have your electrician install pole fillers to these gaps to ensure dust and vermin do not access the electrical circuits behind the board.
  • A testing and tagging program should be implemented for all electrical leads within the premises, as an important fire prevention and electrical safety risk management strategy. Testing and tagging should be carried out by a certified person in accordance with AS3760.
  • Please have your electrical contractor carry out an inspection of the electrical installation to the site, including to each tenancy, to ensure you are compliant with regulations relating to the use of Residual Current Devices (RCD’s).
  • All electrical switchboards installed to the the building should be enclosed within a non-combustible cabinet to minimise the fire spread potential associated with this type of installation.
  • Other

• What is the risk recommendation?

• What are the risk recommendations relating to plant and equipment?

  Select It appears that no maintenance is being carried out on the installed air conditioning unit within the retail area. We require that the air conditioning filters be cleaned out approx every 3 months coupled with a full service to the unit annually. We have asked for this item to limit the chance of fire from possible machine overloading due to dirty/clogged filters and the machine being in an un-serviced condition. A full scheduled maintenance program should be implemented in relation to all cold storage and cooling / air conditioning plant that is in use at each location. Your maintenance contractor should provide you with written confirmation each time scheduled maintenance has been completed (at least on a 6 monthly basis), with this confirmation passed on to SafetyCulture Care via your broker Other

  • It appears that no maintenance is being carried out on the installed air conditioning unit within the retail area. We require that the air conditioning filters be cleaned out approx every 3 months coupled with a full service to the unit annually. We have asked for this item to limit the chance of fire from possible machine overloading due to dirty/clogged filters and the machine being in an un-serviced condition.
  • A full scheduled maintenance program should be implemented in relation to all cold storage and cooling / air conditioning plant that is in use at each location. Your maintenance contractor should provide you with written confirmation each time scheduled maintenance has been completed (at least on a 6 monthly basis), with this confirmation passed on to SafetyCulture Care via your broker
  • Other

• What is the Risk Recommendation?

• What are the risk recommendations relating to Insulated Panelling?

  Select We noted that the installed insulated paneling was damaged exposing the core insulating material. Please have an appropriate contractor attend and repair the damaged panelling ensuring there is no exposed insulation material. We noted at the time of the inspection the panels have been damaged due to impact from mobile plant such as pallet lifters and or forklifts. Please install some form of impact protection such as bollards or checker plate to minimise impact and damage to the panels. Please have the panels repaired ensuring no insulation material is exposed. We require you to complete monthly insulated panel self-inspections ensuring the panels are in good condition and showing no damage or wear and tear. Other

  • We noted that the installed insulated paneling was damaged exposing the core insulating material. Please have an appropriate contractor attend and repair the damaged panelling ensuring there is no exposed insulation material.
  • We noted at the time of the inspection the panels have been damaged due to impact from mobile plant such as pallet lifters and or forklifts. Please install some form of impact protection such as bollards or checker plate to minimise impact and damage to the panels. Please have the panels repaired ensuring no insulation material is exposed.
  • We require you to complete monthly insulated panel self-inspections ensuring the panels are in good condition and showing no damage or wear and tear.
  • Other

• What is the risk recommendation?

• What are the risk recommendations to the sums insured and values at risk?

  Select It appears at the time of the inspection that the values at risk appear inadequate. Please review the sums insured across the relevant sections with your broker and update where necessary. There appears to obsolescent plant and equipment at the location - please review the contents and update the sums insured on the policy. The sums insured for Building and Contents appear to be inadequate. Please review these amount to ensure they are sufficient to replace the entire building (given its size, potential heritage considerations and regional location) plus, internal fit-out, equipment and contents, in the event of a major loss. The sum insured for Contents appears to be inadequate. Please review this amount to ensure it is sufficient to replace the entire internal fit-out, equipment and contents in the event of a major loss. Other

  • It appears at the time of the inspection that the values at risk appear inadequate. Please review the sums insured across the relevant sections with your broker and update where necessary.
  • There appears to obsolescent plant and equipment at the location - please review the contents and update the sums insured on the policy.
  • The sums insured for Building and Contents appear to be inadequate. Please review these amount to ensure they are sufficient to replace the entire building (given its size, potential heritage considerations and regional location) plus, internal fit-out, equipment and contents, in the event of a major loss.
  • The sum insured for Contents appears to be inadequate. Please review this amount to ensure it is sufficient to replace the entire internal fit-out, equipment and contents in the event of a major loss.
  • Other

• What is the risk recommendation?

• What are the risk recommendations relating to the occupation?

  Select Any alteration to the tenancies including who is likely to take up the current vacant area detailing their particular occupation should be formally notified through to your broker who will on forward this information through to SafetyCulture Care for review and any comment. We would ask that this information be forwarded preferably prior to the take-up of the proposed tenant. All clean-up rags should be disposed of within a non-combustible waste bin fitted with a self-closing lid, to minimise the fire spread exposure should an exothermic reaction occur within the bin itself. This bin should be regularly emptied to a bulk waste bin external to the building. The overhead incandescent, unenclosed light fittings installed directly over the dry goods rack storage should be fully enclosed or alternatively relocated into the aisles to prevent any hot particles dropping onto packaging materials such as plastics/cardboard in the event of bulb breakage. Due to the explosive potential of flour dust under certain conditions, all electric motors, wiring and leads associated with the external flour silo and the internal hopper should be inspected at least annually by a qualified electrician to ensure their integrity and reduce the potential for them to create an ignition source. Due to extremely dry environmental conditions within coolrooms, we require that all lighting be enclosed. We require this item to limit the chance of a heated light globe falling/dislodging from its socket and igniting combustibles within. Should a gas bottle topple over and incur impact damage to the valve gear, the bottle becoming a projectile is a distinct possibility. Significant damage and/or injury may result. We require all post-mix gas bottles, whether full or empty to be supported in the upright position at all times by stout brackets and/or chains. Empty bottles need equal treatment to avoid personnel making an incorrect decision. The LPG bottles throughout are to be secured with chains and brackets or in a cage to ensure they are not accidentally knocked over. In addition, these bottles should be appropriately protected from potential vehicle impact. Bulk flammable liquids within the workshop site should be contained within an approved flammable liquid cabinet. We require Hot Work safety controls that are compliant with AS1674 to be followed by your employees and/or contractors whenever Hot Work is to be carried out at your premises. Hot Work includes grinding, welding, thermal or oxygen cutting or heating, or any other heat producing or spark producing operations. This requirement is to ensure that you, or any person engaged by you to carry out Hot Work at your property, are fully aware of the risks involved, and are able to implement the appropriate safeguards to minimise the potential for injury to people and/or damage to property. Other

  • Any alteration to the tenancies including who is likely to take up the current vacant area detailing their particular occupation should be formally notified through to your broker who will on forward this information through to SafetyCulture Care for review and any comment. We would ask that this information be forwarded preferably prior to the take-up of the proposed tenant.
  • All clean-up rags should be disposed of within a non-combustible waste bin fitted with a self-closing lid, to minimise the fire spread exposure should an exothermic reaction occur within the bin itself. This bin should be regularly emptied to a bulk waste bin external to the building.
  • The overhead incandescent, unenclosed light fittings installed directly over the dry goods rack storage should be fully enclosed or alternatively relocated into the aisles to prevent any hot particles dropping onto packaging materials such as plastics/cardboard in the event of bulb breakage.
  • Due to the explosive potential of flour dust under certain conditions, all electric motors, wiring and leads associated with the external flour silo and the internal hopper should be inspected at least annually by a qualified electrician to ensure their integrity and reduce the potential for them to create an ignition source.
  • Due to extremely dry environmental conditions within coolrooms, we require that all lighting be enclosed. We require this item to limit the chance of a heated light globe falling/dislodging from its socket and igniting combustibles within.
  • Should a gas bottle topple over and incur impact damage to the valve gear, the bottle becoming a projectile is a distinct possibility. Significant damage and/or injury may result. We require all post-mix gas bottles, whether full or empty to be supported in the upright position at all times by stout brackets and/or chains. Empty bottles need equal treatment to avoid personnel making an incorrect decision.
  • The LPG bottles throughout are to be secured with chains and brackets or in a cage to ensure they are not accidentally knocked over. In addition, these bottles should be appropriately protected from potential vehicle impact.
  • Bulk flammable liquids within the workshop site should be contained within an approved flammable liquid cabinet.
  • We require Hot Work safety controls that are compliant with AS1674 to be followed by your employees and/or contractors whenever Hot Work is to be carried out at your premises. Hot Work includes grinding, welding, thermal or oxygen cutting or heating, or any other heat producing or spark producing operations. This requirement is to ensure that you, or any person engaged by you to carry out Hot Work at your property, are fully aware of the risks involved, and are able to implement the appropriate safeguards to minimise the potential for injury to people and/or damage to property.
  • Other

• What is the Risk Recommendation?

• What are the risk recommendations to contractor management and liability?

  Select All contractors who visit your site to carry out works eg. electricians, plumbers, refrigeration mechanics, fire protection contractors etc, should provide you with copies of their Public Liability and Workers Compensation insurances. This is to ensure that contractors can be held accountable for any property damage or injuries that they may cause while at your premises, and that any claims can be made under the contractors’ insurance policies, rather than yours. Other

  • All contractors who visit your site to carry out works eg. electricians, plumbers, refrigeration mechanics, fire protection contractors etc, should provide you with copies of their Public Liability and Workers Compensation insurances. This is to ensure that contractors can be held accountable for any property damage or injuries that they may cause while at your premises, and that any claims can be made under the contractors’ insurance policies, rather than yours.
  • Other

• What is the risk recommendation?

• What are the risk recommendations relating to cash management and handling?

  Select Cash should be banked or taken offsite on a regular basis so that the amount of money on the premises is kept to a minimum and does not create a hold-up/robbery threat to the business and its employees. Please ensure that all cash is stored in an approved safe on site that is positioned in a locked room and bolted to the floor to prevent removal. Alternatively, cash should be removed from site daily to avoid any accumulation within the restaurant. Please ensure that all poker machines are cleared of their note stackers at the close of each days trading and the machines themselves left open to minimise the exposure to potential Malicious Damage in the event of a Break and Enter incident. An approved TDR combination/key safe unit should be installed within your new/proposed office area and securely bolted to the floor Your current practice of not removing machine note stackers exposes you to the risk of significant damage in the event of Break and Enter/ burglary, etc. The insurance industry is experiencing significant damage claims arising from attacks on poker machines and to keep this within manageable limits and avoid heavy premium increases, we require the removal of note stackers at the conclusion of trading each night. The machines are to be unlocked and the doors left wide open overnight. Other

  • Cash should be banked or taken offsite on a regular basis so that the amount of money on the premises is kept to a minimum and does not create a hold-up/robbery threat to the business and its employees.
  • Please ensure that all cash is stored in an approved safe on site that is positioned in a locked room and bolted to the floor to prevent removal. Alternatively, cash should be removed from site daily to avoid any accumulation within the restaurant.
  • Please ensure that all poker machines are cleared of their note stackers at the close of each days trading and the machines themselves left open to minimise the exposure to potential Malicious Damage in the event of a Break and Enter incident.
  • An approved TDR combination/key safe unit should be installed within your new/proposed office area and securely bolted to the floor
  • Your current practice of not removing machine note stackers exposes you to the risk of significant damage in the event of Break and Enter/ burglary, etc. The insurance industry is experiencing significant damage claims arising from attacks on poker machines and to keep this within manageable limits and avoid heavy premium increases, we require the removal of note stackers at the conclusion of trading each night. The machines are to be unlocked and the doors left wide open overnight.
  • Other

• What are the risk recommendations?

• What are the risk recommendations relating to security?

  Select The physical security system should incorporate not only motion detectors throughout but also reed contacts on all perimeter doors. This system to also create a very high internal noise saturation level in the event of operation to prevent Break and Enter perpetrators from staying for any length of time herein. We all appreciate the fact that the longer an offender stays within the confines of a premises, the more likelihood of severe Malicious Damage acts occurring. We found in some cases installed security systems not operational, in fact turned off in one instance with door reed contacts damaged such as the main loading dock doorway. In light of the above, to minimise the overall exposure to potential Break and Enter incidents with a very real possibility of severe Malicious Damage acts occurring, we recommend that the main common area systems including the loading dock section be reviewed/repaired as necessary to an operative condition. The keys for customers’ vehicles that are in the workshop, or parked outside the workshop, should be kept in an approved locked key safe cabinet in the office area at all times that the vehicle is not being worked on. This cabinet should be linked to your alarm system so that the alarm activates if the cabinet is tampered with or opened after hours. We strongly advise you to install ram-raid bollards to protect the front main entrance doorway to the supermarket. We envisage the ease with which a ram-raid could occur with relatively easy access to the ATM unit within the building. Other

  • The physical security system should incorporate not only motion detectors throughout but also reed contacts on all perimeter doors. This system to also create a very high internal noise saturation level in the event of operation to prevent Break and Enter perpetrators from staying for any length of time herein. We all appreciate the fact that the longer an offender stays within the confines of a premises, the more likelihood of severe Malicious Damage acts occurring.
  • We found in some cases installed security systems not operational, in fact turned off in one instance with door reed contacts damaged such as the main loading dock doorway. In light of the above, to minimise the overall exposure to potential Break and Enter incidents with a very real possibility of severe Malicious Damage acts occurring, we recommend that the main common area systems including the loading dock section be reviewed/repaired as necessary to an operative condition.
  • The keys for customers’ vehicles that are in the workshop, or parked outside the workshop, should be kept in an approved locked key safe cabinet in the office area at all times that the vehicle is not being worked on. This cabinet should be linked to your alarm system so that the alarm activates if the cabinet is tampered with or opened after hours.
  • We strongly advise you to install ram-raid bollards to protect the front main entrance doorway to the supermarket. We envisage the ease with which a ram-raid could occur with relatively easy access to the ATM unit within the building.
  • Other

• What is the risk recommendation?

• What are the risk recommendations relating to building maintenance?

  Select A full audit of the integrity of all roof structures should be carried out by a competent and professional roofing/guttering contractor to eliminate, as far as possible, the likelihood of water ingress to premises during rainstorm events. The findings/recommendations of the audit report should be implemented as soon as possible. In addition to the above, the installed skylights should be checked re the brittle factor to ensure reasonable stability in the event of severe weather conditions that occur from time to time. The gutters and drainage at the building are obstructed by leaf litter and plant material - please have these cleaned and implement a program six monthly roof inspections. Other

  • A full audit of the integrity of all roof structures should be carried out by a competent and professional roofing/guttering contractor to eliminate, as far as possible, the likelihood of water ingress to premises during rainstorm events. The findings/recommendations of the audit report should be implemented as soon as possible.
  • In addition to the above, the installed skylights should be checked re the brittle factor to ensure reasonable stability in the event of severe weather conditions that occur from time to time.
  • The gutters and drainage at the building are obstructed by leaf litter and plant material - please have these cleaned and implement a program six monthly roof inspections.
  • Other

• What is the risk recommendation?

Other Risk Recommendations

• What are the risk recommendations?

• Please create an action to the UW advising of the above Risk Recommendations

• Recommended that the client uses the SC Platform (Inspections, Training, Sensors etc)

  Yes

  No

• Notify Anna Lorimer and Luke Robinson via action created to Anna Lorimer

• Survey Status

  Completed

  Cancelled

  Rescheduled

  In progress

  No show

• Attach PDF of visual report from Blitz as media

• Visual report

  Media

• Recommend onsite assessment?

  Yes

  No