The Community Housing Group Mutual Exchange Inspection Form v1.0

• COPIES OF RENT ACCOUNTS TO BE TAKEN TO INSPECTION FOR DISCUSSION REGARDING FINAL CLAUSE ON THIS FORM

Tenancy Information

• Address

• Tenancy Reference

• Please use the following format, 12345678-1-5

• Tenancy Start Date

  Date

• Home Telephone

Visit Information

• Officer Completing

• Date & time of visit(s)

Inspection

• Date & time of visit

  Date

• UGA?

  No

  Yes

• Proposed Exchange Date

  Date

Occupants

• Please add Tenant details here

Person

• Relationship

  Select Tenant 1 Tenant 2 Son Daughter Spouse Partner Other

  • Tenant 1
  • Tenant 2
  • Son
  • Daughter
  • Spouse
  • Partner
  • Other

• Please specify

• Full Name

• DOB

  Date

• Email Address

• Mobile

• Vulnerabilities

• Photo ID Seen?

  Yes

  No

Exchange Details

• Exchange Partner Name

• Exchange Partner Address

Property Checks

• Electrical Check Date

  Date

• Gas Check Date

  Date

Condition of Property

• External

  Excellent

  Acceptable

  Unacceptable

  N/A

• Kitchen

  Excellent

  Acceptable

  Unacceptable

  N/A

• Downstairs WC

  Excellent

  Acceptable

  Unacceptable

  N/A

• Lounge

  Excellent

  Acceptable

  Unacceptable

  N/A

• Dining Room

  Excellent

  Acceptable

  Unacceptable

  N/A

• Hall, Stairs and Landing

  Excellent

  Acceptable

  Unacceptable

  N/A

• Bathroom

  Excellent

  Acceptable

  Unacceptable

  N/A

• Bedrooms

Bedroom

• Bedroom

  Excellent

  Acceptable

  Unacceptable

  N/A

• Gardens

  Excellent

  Acceptable

  Unacceptable

  N/A

• Other

Room/Area

• Please Specify

• Condition

  Excellent

  Acceptable

  Unacceptable

  N/A

• Any other comments/notes

EXCHANGE DECLARATION

• We agree that this is a true record of an inspection carried out

• At
  Address

• On

  Date

• It is acknowledged that any future repairs undertaken by The Community Housing Group Ltd shall use standard fittings only. Specialised items shall not be used.
  
  It is agreed that no exchange shall take place until the work, required to be carried out by the tenant and stated in this report is completed.
  
  Once an inspection is carried out by the Estate Officer, and the property is found satisfactory and complying with Company standards, it will be the responsibility of the assignee(s) to ensure that the property is to his/her/their satisfaction.
  
  When the Assignment documents are signed, you (the in-coming tenant(s)) agree to accept responsibility for any alterations/damage caused to the property by previous tenant(s), including those that may not have been identified or were apparent during this inspection.
  
  It is agreed no exchange shall take place until all outstanding debts owed to the Company by all parties have been cleared.

• Tenant

  Sign

• Exchange Partner

  Sign

• Estate Officer

  Sign

• Date

  Date