Information
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Dealer name
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Audit title (Program Audit/CDK/month-year)
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Document No.
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Conducted on (date/time)
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Dealers Contact (name/email)
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Prepared by
Program Management
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Have you installed your Safe T First written program on your computer (CD)?
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Where is your written Safe T First program (Backup CD) kept?
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Does the dealership conduct monthly building safety inspection?
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Who conducts inspections?
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When are they done?
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Are the monthly inspections kept in the Safety T First Binder or on the Global Share Drive
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Is there a procedure for making sure recommendations on the safety inspection are actually implemented?
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The procedure is handled by
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If an OSHA inspector, or any other regulatory agent inspector arrives, is it your procedure to notify the Safety Director?
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Are all Managers aware of the policy?
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What is your policy?
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Does the dealership have a procedure for soliciting safety concerns and addressing them? Please select all that apply:
- Employee Meetings
- Open Door Policy
- Call Association
- Locked Suggestion Box
Employee Orientation
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Does the dealership provide new employee orientation?
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How is the new hire orientation handled? Please choose:
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Does the dealership provide an employee handbook?
Emergency Action
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Does the dealership have a written Emergency Evacuation Plan that includes a Map?
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Are all employees aware of Emergency Action Plan Action Proceduces?
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Are Emergency Evacuation Maps and Procedures posted in all departments?
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Are Emergency Telephone Numbers posted in each department where they can be readily found in an emergency? ( 911 MSDS provider, poison control, etc.)
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Is the dealership within 4 MINUTES OF AN EMERGENCY FACILITY,or no are there at least two employees on each shift currently qualified to render first aid ?
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Employees names
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Do all designated first aid responders receive annual training for blood borne pathogens, training every two years for CPR and every three years for First Aid, and been offered hepatitis vaccinations?
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Is Proper documentation of training, certification and vaccinations or waiver of vaccinations maintained?
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What is the Facility's name
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What type of Emergency Notification System is used by the dealer?
- Air Horn
- Whistle
- PA System
- Voice
- Fire Alarm
- Other
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Other:
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Does the dealership have a designated meeting place?
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Emergency Evacuation meeting location is?
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Are all employees aware of this location?
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Is someone designated and responsible for accounting for employees/customers in the event of an emergency which requires evacuation of the building?
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Employee responsible:
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Back up employee:
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Are Emergency Evacuation Drills conducted at least once a year?
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Date of last fire drill:
Fire Extinguishers
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Which of the following is the dealership's policy regarding fire extinguisher use?
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Does someone visually inspect fire extinguishers monthly (every 30 days) and is this inspection documented on the tag attached to each fire extinguisher? (29 CFR 1910.157)
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Employee responsible:
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Does the dealership have the required maintenance performed on their rechargeable fire extinguishers by a qualified company?
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Company name?
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Date of annual inspection/maintenance?
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Are the records kept in the Safe T First Binder?
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Have you made the request and/or does the local fire department inspect your fire prevention practices?
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Date of last inspection:
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Are the records kept in the Safe T First Binder?
Building System
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If the dealership has fire doors are they kept closed?
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Are fire rating tags visible on all doors (not painted over)?
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If the dealership has rolling fire doors, have they been inspected by a qualified company within the last 12 months?
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Name of Company:
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Date of last inspection
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Are the records kept in the Safe T First Binder?
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Does the building have an automatic sprinkler system?
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Is it inspected annually by a qualified company?
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Company name:
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Date of last inspection:
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Are the records kept in the Safe T First Binder?
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If the dealership has an installed, mechanical fire alarm system, is it tested annually if supervised, or every two months if non-supervised, and test records kept on site?
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Name of Company:
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Date of last inspection:
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Are the records kept in the Safe T First Binder?
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Does your dealership perform Back Flow Test asper your local township?
Lockout/Tagout
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Who performs electrical repairs or maintenance on equipment at the dealership?
- Sub Contractor
- Employees
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Does the dealership have a stocked lockout/tagout supply box?
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Where is it located?
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Are specific procedures for lockout/tagout activities documented and filed?
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Are only trained and authorized employees performing lockout/tagout procedures?
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Are specific manufacturer servicing and maintenance guidelines followed when electrical work is being performed?
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Are specific procedures followed for maintaining customer keys/remote starters while working on vehicles?
Floor Maintenance
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Is a program in place for regular housekeeping and floor maintenance in all areas of the facility (i.e., floor striped and/or regular degreasing/cleaning, entrance mats inspected & replaced, etc.)?
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Who is responsible for this? Please choose:
- Sub Contractor
- Employees
Bulk Storage (PBS/CBS)
Underground Storage Tanks
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Do you have underground storage tanks (UST)?
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Are UST fill ports properly labeled (symbols/colors/tank tags)?
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Are the petroleum USTs (except for fuel oil tanks used for heating) equipped with overfill, spill and corrosion protection (upgrades required by 12/98) (40 CFR 280.21)?
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For USTs, are leak detection (every 7days) and inventory monitoring (every 10 days) completed, and are records maintained?(40 CFR 280; 6 NYCRR 613.5)
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Individual responsible:
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Where are required records kept? Please choose;
- STF Binder
- Office Dealership
- Corporate Office
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If tank tightness tests are required, is the proper testing being completed? ( will be noted on PBS certificate ) (40 CFR 280.43; NYCRR 613.5)
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Company name:
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Date of last inspection:
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Where are required records kept? Please choose:
- STF Binder
- Office Dealership
- Corporate Office
Chemical Storage Tanks
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Chemical Bulk Storage (such as antifreeze, windshield solvent) is regulated starting at 185 gallons above ground and any amount under ground.
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Does the dealership store hazardous substances such as anti-freeze (ethylene glycol), windshield solvent in (ASTs) of 185 Gallons or Greater or any size UST? (6 NYCRR 595,596,597,598)
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Has a spill prevention report (SPR) been prepared and properly certified?
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Are ASTs properly labeled with the contents, tank ID#, working capacity and design capacity?
Personal Protective Equipment
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Has a formal hazard evaluation been conducted to determine that specific Personal Protective Equipment (PPE) needs are matched to specific operations?
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Is the evaluation signed, dated and filed in the Safe T First Binder for each department (service, bodyshop, detail)?
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Which department is not in the Safe T First Binder?
- Service
- Bodyshop
- Detail
- Undercoating/Bedliner
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Is specific Personal Protective Equipment readily accessible to employees? <br>Safety Glasses, Hearing Protection, Respirator, etc...
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Method of distribution:
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Are all applicable employees trained to use this protective equipment, and is documentation maintain and kept in the Safe T First binder?
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Does the dealership maintain records of repairing or replacing Personal Protective Equipment?
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Is the PPE log kept in the STF Binder?
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In regards to such important items as safe-lifting and PPE usage, are employees observed and corrected and/or retrained as needed?
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Are hybrid services performed at your dealership?
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Are techs that perform service on hybrid vehicles trained by their manufacturer?<br>
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What is the dealership policy for dielectric glove issuance and usage?
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Do the hybrid techs wear dielectric gloves while performing their tasks?
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Who does your dielectric glove certifications?
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Name of Company:
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Last inspection date?
Waste Disposal & Recycling
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Name of company that picks up your waste oil. Please choose:
- Safety-Kleen
- Noco
- Crystal Clean
- Other
- Eco Maxx
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Does the dealership retain a signed copy of manifest records for at least three years? [NYSDEC 6 NYCRR 372.2 (C)(1)(i)]
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Where are they kept?
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Other
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Does the dealership have in writing that the recycler is authorized to deliver the waste(s) to the facility on the manifest and is a copy kept n the Safe T First binder? [NYSDEC 6 NYCRR 372.2(b)(2)(ii)]
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Does the dealership have in written documentation that the designated treatment, storage or disposal facility for the particular waste(s) shipped has the capacity to accept the hazardous waste set forth on the manifest and will assure the ultimate disposal method is followed? [NYSDEC 6 NYCRR SEC. 372.2 (b)(2)(i)]
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How does the dealership dispose of used oil filter? (Must drain for at least 24 hours as required by EPA)
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Does the dealership have a septic system or dry well?
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Does the dealership avoid using the floor drains? <br>NOTE: The EPA prohibits you from using floor drains if you have a septic system or dry well.
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Does the dealership have a sewer system?
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Does the dealership have written approval from the locality/agency to discharge the substances you use or generate into the system? (e.g. anti freeze, car wash substances)
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Does the dealership utilize an oil/water seperator?
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Is the oil/water separator pumped out regularly by an authorized recyler?
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Name of company. Please choose:
- Safety-Kleen
- Noco
- Crystal Clean
- Other
- Eco Maxx
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How often?
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Hows does the dealership dispose of fluorescent light bulbs?
- Dumpster
- Recycle
- Vendor
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Name of Company:
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If the dealership generates oily rags, are they stored in a closed, non-combustible container and appropriately recycled?
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Does the dealership accept waste oil for disposal by the public at no charge?
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Does the dealership use EPA certified technicians in air conditioning service, as required by EPA? Are copies of certification maintained in the Safe T First binder for all air-conditioning repairs? (can carry a $5M fine per work order)
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Does the dealership recycle used anitfreeze?
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Name of company. Please choose:
- Safety-Kleen
- Noco
- Crystal Clean
- Other
- Eco Maxx
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How often?
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Does the Dealership dispose it into a public sewage treatment system with the prior approval of the treatment plant operator, as required by the NYSDEC?
Machines and Equipment
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Do you have a process for inspecting jacks at least every 6 months? (29 CFR 1910.244)
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Are all lifts inspected at least annually?
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Contractor Name:
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Date of last inspection
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Do all lifts have safety latches, or are high jacks used for all repairs?
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Are all employees trained annually on lift safety and operation?
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Do employees use fork lifts, backhoes, bobcats, etc? (ANSI A92.5-1992)
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Are employees trained in safe use and do they use proper safety equipment, such as seatbelts?
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Is training (drivers test) updated every three (3) years?
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Does the equipment have brakes (capable of stopping with a full load), seat belts, rollover protective structures, an audible alarm, a reverse signal alarm, and guards for scissors points? (CFR 1926.602)
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Are the records kept in the Safe T First Binder?
Working Walking Surfaces
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Who is responsible for snow and ice removal for walks/stairs/ramps/entrance areas?
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How is snow and ice removal accomplished in lot areas? Please choose one or more.
- Contractors automatically
- Contractors as needed/on-call only
- By employees
- other
Hazard Communications (parts)
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Does the dealership have an up-to-date chemical inventory list?
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Does the dealership have an MSDS/SDS for each chemical on the list?
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Who is responsible for maintaining the inventory list and MSDS/SDS? Please choose one or more
- Parts
- Service
- Bodyshop
- Detail
- Other
- Sales Dept
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Please input department and name
Employee name/Dept.
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How does the dealership organize and keep MSDS/SDS? Please choose:
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If using an on-line system, Are MSDSs directly accessible through every PC in the dealership (i.e. is there an icon/link on every computer desktop?
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Which filing method(s) is used? Select all that apply:
- OEM Book
- Non- OEM book
- Alphabetical by Manufacturer
- Alphabetical by product name
- Other
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List other
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Does the dealership maintain labels on all transfer/secondary containers and original containers that labels have come off of?
Hazardous Materials (HAZMAT)
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Is there a dealership procedure for identifying Hazmat (e.g. airbags, cans of gasoline) and ensuring that shipments of Hazmat are reviewed by trained personnel before shipment?
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Is at least one employee HAZMAT certified/trained in proper labeling and shipping? (Toyota/Dodge)
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Who is certified?
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From where did he/she receive certification?<br>
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When does certification expire?
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Are the Hazmat training records maintained for three years and filed with STF Binder and/or in the trained employee's files?
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Are shipping papers properly filled out and signed (e.g., description, limited quantity, weight, correct spelling)? (49 CFR 172.204(d), 172.202, 172.303(b))
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Are shipping papers maintained for one year?
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Have manufacturer's instructions for handling airbags been obtained, and are they followed?
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If the dealership is transporting materials of trade (e.g., gasoline cans), is the driver made aware of the nature of the Hazmat and are the packages properly marked and secured? (Max. Material of trade 440lbs.)
BS Program Management
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Bodyshop Program Management: Please check if yes
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Have you installed your Safe T First written program on your computer (CD)?
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Where is your written Safe T First program (Backup CD) kept?
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Does the dealership conduct monthly building safety inspection?
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Who conducts inspections?
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When are they done?
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Are the monthly inspections kept in the Safe T First Binder?
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Where do you keep safety training records?
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Has the Safe T First Supervisor completed the Safe T First employee training within the last 3years?
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Have all dealership employees had NFADA SAFE T FIRST training?
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If no, approximately how many employees currently need training?
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Is Safe T First follow-up/refresher training conducted every 3 years?
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Is there a procedure for making sure recommendations on the safety inspection are actually implemented?
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The procedure is handled by
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If an OSHA inspector, or any other regulatory agent/inspector arrives, is it your procedure to notify the Safe T First Manager and contact NFADA?
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Are all Managers aware of the policy?
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What is your policy?
-
Does the dealership have a procedure for soliciting safety concerns and addressing them? Please select all that apply:
- Employee Meetings
- Open Door Policy
- Call Association
- Locked Suggestion Box
BS Emergency Action
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Bodyshop Emergency Action?
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Does the Dealership have a written Emergency Evacuation Plan that includes a Map?
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Are all employees aware of Emergency Evacuation Procedures/
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Are Emergency Evacuation Maps and Procedures posted in all departments?
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Are Emergency Telephone Numbers posted in each department where they can be readily found in an emergency? ( 911 MSDS provider, poison control, etc.)
-
What type of Emergency Notification System is used by the dealer?
- Air Horn
- Whistle
- PA System
- Voice
- Fire Alarm
- Other
-
Does the dealership have a designated meeting place?
-
Emergency Evacuation meeting location is?
-
Are all employees aware of this location?
-
Is someone designated and responsible for accounting for employees/customers in the event of an emergency which requires evacuation of the building?
-
Employee responsible:
-
Back up employee:
-
Are Emergency Evacuation Drills conducted at least once a year?
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Date of last fire drill
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If the dealership is not within 4 MINUTES OF AN EMERGENCY FACILITY, are there at least two employees on each shift currently qualified to render first aid ?
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Employees names
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Do all designated first aid responders receive annual training for blood borne pathogens, training every two years for CPR and every three years for First Aid, and been offered hepatitis vaccinations?
-
Is Proper documentation of training, certification and vaccinations or waiver of vaccinations maintained?
-
Are the records kept in the Safe T First Binder?
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If you utilize ASTs, and there is a reasonable expectation that a release from these tanks could reach a body of water, or tank capacity exceeds 10,000 gallons, are these tanks provided with a secondary containment? (6 NYCRR 613.6)
BS Fire Extinguishers
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Bodyshop Fire Extinguishers: Please check if yes
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Which of the following is the dealership's policy regarding fire extinguisher use?
-
Does someone visually inspect fire extinguishers monthly (every 30 days) and is this inspection documented on the tag attached to each fire extinguisher? (29 CFR 1910.157)
-
Employee responsible:
-
Does the dealership have the required maintenance performed on their rechargeable fire extinguishers by a qualified company?
-
Company name?
-
Date of annual inspection/maintenance?
-
Are the records kept in the Safe T First Binder?
-
Have you made the request and/or does the local fire department inspect your fire prevention practices?
-
Date of last inspection:
-
Are the records kept in the Safe T First Binder?
BS Building System
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Bodyshop Building System: Please check if yes
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If the dealership has fire doors are they kept closed?
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Are fire rating tags visible on all doors (not painted over)?
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If the dealership has rolling fire doors, have they been inspected by a qualified company within the last 12 months?
-
Name of Company:
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Date of last inspection
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Are they records kept in the Safe T First Binder?
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Does the building has a automatic sprinkler system?
-
Is it inspected annually by a qualified company?
-
Company name:
-
Date of last inspection:
-
Are the records kept in the Safe T First Binder?
-
If the dealership has an installed, mechanical fire alarm system, is it tested annually if supervised, or every two months if non-supervised,and test records kept on site?
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Name of Company:
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Date of last inspection:
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Are the firm alarm system test documents kept in the STF binder?
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If the department has an installed, Fire Suppression System, is it tested annually?
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Name of Company:
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Date of last inspection:
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Are the Fire Suppression System test documents kept in the STF binder?
BS Lockout/Tagout
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Bodyshop Lockout/Tagout: Please check if yes
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Who performs electrical repairs or maintenance on equipment at the dealership?
- Sub Contractor
- Employees
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Does the dealership have a stocked lockout/tagout supply box?
-
Where is it located?
-
Are specific procedures for lockout/tagout activities documented and filed?
-
Are only trained and authorized employees performing lockout/tagout procedures?
-
Are specific manufacturer servicing and maintenance guidelines followed when electrical work is being performed?
-
Are specific procedures followed for maintaining customer keys/remote starters while working on vehicles?
BS Floor Maintenenace
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Bodyshop Floor Maintenance: Please check if yes
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Is a program in place for regular housekeeping and floor maintenance in all areas of the facility (i.e., floor striped &/or regular degreasing/cleaning, entrance mats inspected & replaced, etc.)?
-
Who is responsible for this? Please choose
- Sub Contractor
- Employees
BS Personal Protective Equipment
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Bodyshop Personal Protective Equipment: Please check if yes
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Has a formal hazard evaluation been conducted to determine that specific Personal Protective Equipment (PPE) needs are matched to specific operations?
-
Is the evaluation signed, dated and filed in the Safe T First Binder for each department (service, bodyshop, detail)?
-
Which department is not in the Safe T First Binder?
- Service
- Bodyshop
- Detail
- Undercoating/Bedliner
-
Is specific Personal Protective Equipment readily accessible to employees? <br>Safety Glasses, Hearing Protection, Respirator, etc...
-
Method of distribution:
-
Are all applicable employees trained to use this protective equipment, and is documentation maintained and kept in the Safe T First Binder?
-
Does the dealership maintain records of repairing or replacing Personal Protective Equipment?
-
Is the PPE log kept in the STF binder?
-
In regards to such important items as safe-lifting and PPE usage, are employees observed and corrected and/or retrained as needed?
-
Are hybrid services performed at your dealership?
-
Are techs that perform service on hybrid vehicles trained by their manufacturer?<br>
-
What is the dealership policy for dielectric glove issuance and usage?
-
Do the hybrid techs wear dielectric gloves while performing their tasks?
-
Who does your dielectric glove certifications?
-
Name of Company:
-
Last inspection date?
BS Respiratory Protection
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Bodyshop Respiratory Protection: Please check if yes
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Who is the Respirator Program Administrator?
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Have all applicable employees received medical evaluations and been approved to wear respirators prior to performing operations requiring respiratory protection (under coating, painting, Spraying bed liners).
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Do employees who use respirators receive annual training on the operation, maintenance, and limitations of their respirators?
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Are Applicable employees fit tested on the equipment they will be actually using, prior to respirator use and then anually thereafter?
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Company name/Date
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Does the dealership have a policy prohibiting facial hair for any employees who must use respirator? (facial hair that could interfere with a proper seal is not permitted-for fit testing or for use of the respirator.)
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Does the dealership provide respirators to employees for all jobs requiring respirators? (under coating, painting, spraying bed liners)
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If respirators are required in the workplace, has the dealership conducted air sampling within the past 12 months to determine appropriate respirator needs?
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Has a cartridge change schedule been established and is it followed?
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If employees wear dust masks that are not required, does the dealership provide written information on proper use? (does the dealership ensure that anyone using any respirator knows its proper use and limitations?)
BS Machines and Equipment
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Bodyshop Machines and Equipment: Please check if yes
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Do you have a process for inspecting jacks at least every 6 months? (29 CFR 1910.244)
-
Who does the inspections?
-
Contractor's name?
-
Date of last inspection?
-
Are all lifts inspected at least annually?
-
Contractor Name/Date of last inspection:
-
Do all lifts have safety latches, or are high jacks used for all repairs?
-
Are all employees trained annually on lift safety and operation?
-
Do employees use fork lifts, backhoes, bobcats, etc? (ANSI A92.5-1992)
-
Are employees trained in safe use and do they use proper safety equipment, such as seatbelts?
-
Is training (drivers test) updated every three (3) years?
-
Does the equipment have brakes (capable of stopping with a full load), seat belts, rollover protective structures, an audible alarm, a reverse signal alarm, and guards for scissors points? (CFR 1926.602)
-
Are the records kept in the Safe T First Binder?
BS Hazard Communications
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Bodyshop Hazard Communication: Please check if yes
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Does the dealership have an up-to date chemical inventory list?
-
Does the dealership have an MSDS/SDS for each chemical on the list?
-
How often is the chemical inventory list reviewed and MSDS/SDS updated?
-
Who is responsible for maintaining the inventory list and MSDS/SDS? Please choose one or more:
- Parts
- Service
- Bodyshop
- Detail
- Other
- Sales Dept
-
Please input department and name
Employee naame/Dept.
-
How does the dealership organize and keep MSDS/SDS? Please choose:
-
If using an on-line system, Are MSDSs directly accessible through every PC in the dealership (i.e. is there an icon/link on every computer desktop?
-
Which filing method(s) is used? Select all that apply:
- OEM Book
- Non- OEM book
- Alphabetical by Manufacturer
- Alphabetical by product name
- Other
-
List other
-
Does the dealership maintain labels on all transfer/secondary containers and original containers that labels have come off of?
Notes and Signatures
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Notes:
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Items to forward to dealership:
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I, the Dealership Representative, have reviewed the attached Program Audit with the Evaluator, and have been advised of the areas where attention is recommended. Please complete/sign: Dealership Representative:
-
Auditor's Signature
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This service has been provided by West Herr Safety and Health. For more information Contact Mark Zeisz West Herr Automotive Group Manager of Safety and Health mzeisz@westherr.com (716)202-3175 Office (716)818-5356 Mobile