Workplace Transport Safety Checklist - Aviva Loss Prevention Standard - V1.4

• Date

  Date

• Completed by

• Address
  Address

• To view our Loss Prevention Standard that supports this checklist, please view the following link : https://broker.aviva.co.uk/documents/view/aviva_workplace_transport_safety_lps.pdf

SITE

1. Layout of Site

• • Are vehicles and pedestrians kept apart?

  Yes

  No

  N/A

• • Are there designated pedestrian crossing points on all vehicle routes?

  Yes

  No

  N/A

• • Are there suitable designated parking areas for staff/visitors, etc.?

  Yes

  No

  N/A

• • Are there suitable assigned loading bays/reversing areas, etc.?

  Yes

  No

  N/A

• • Are there any designated one-way systems on vehicle routes?

  Yes

  No

  N/A

• • Are all site access points/entrances co-ordinated effectively?

  Yes

  No

  N/A

• • Is there a safe route to the office/reception area for visiting drivers undertaking deliveries?

  Yes

  No

  N/A

• • Are skips and bins located away from busy traffic routes?

  Yes

  No

  N/A

• • Are vehicle maintenance areas situated away from main traffic routes?

  Yes

  No

  N/A

• • Are refuelling and recharging areas stationed away from main traffic routes?

  Yes

  No

  N/A

• • Are vehicle washers positioned away from main traffic routes?

  Yes

  No

  N/A

2. Suitability of Vehicle Routes/Yard Areas

• • Are they of appropriate size for all types of vehicles?

  Yes

  No

  N/A

• • Do they have firm, level, even surfaces of suitable construction to support the weight of loads passing over them, with adequate grip for vehicles?

  Yes

  No

  N/A

• • Are they free from obstructions, potholes and other hazards?

  Yes

  No

  N/A

• • Are they regularly inspected and maintained?

  Yes

  No

  N/A

• • Are there any junctions/sharp bends/blind corners etc., and are they clearly designated?

  Yes

  No

  N/A

• • Is there a formal system of traffic flow and vehicle routing that minimises the need for vehicle reversing and areas where there will be pedestrian/vehicle interaction? Where appropriate, is this system re-enforced by suitable signage and other traffic control measures such as traffic lights, gates, flow plates or barriers?

  Yes

  No

  N/A

• • Do roadways and yard areas drain freely?

  Yes

  No

  N/A

• • Are gullies and drains regularly inspected and cleared of debris?

  Yes

  No

  N/A

• • Is there a formal system for snow clearance and deploying rock salt or grit to roadways and yard areas during winter months?

  Yes

  No

  N/A

• • Are vulnerable items of plant and equipment adjacent to traffic routes adequately protected from vehicle impact?

  Yes

  No

  N/A

• • Are there suitable measures to prevent vehicles falling from raised roadways, ramps and weighbridges?

  Yes

  No

  N/A

3. Safety Features

• • Is there a formal speed limit on site and/or in specific areas, and if so, are such speed limits enforced?

  Yes

  No

  N/A

• • Are there any additional safety features provided such as speed humps, fixed mirrors, etc., and if so, are they clearly marked and maintained in good condition?

  Yes

  No

  N/A

• • Are all warning signs and road markings clean, legible and suitably positioned?

  Yes

  No

  N/A

• • Is there a programme of regular re-painting of road markings?

  Yes

  No

  N/A

• • Are all work areas adequately lit?

  Yes

  No

  N/A

• • Are there any pedestrian doorways which lead directly onto vehicle routes, and if so, are they provided with guard rails/barriers/warning signs?

  Yes

  No

  N/A

PEDESTRIANS

4. Employees

• • Do all employees:

• o Wear hi-visibility clothing whilst on site, and are signs displayed around the premises stating this?

  Yes

  No

  N/A

• o Adhere to pedestrian walkways when moving around the site?

  Yes

  No

  N/A

• o Refrain from using mobile phones or other similar devices whilst moving in areas where vehicles operate?

  Yes

  No

  N/A

• o Wear suitable footwear when working in areas where vehicles operate?

  Yes

  No

  N/A

5. Third Parties

• • Do visiting drivers receive instructions and information regarding the site prior to their arrival?

  Yes

  No

  N/A

• • Are all visitors/delivery drivers asked to report to reception upon arrival to site, and are there signs displayed stating this on all site entrances?

  Yes

  No

  N/A

• • Do employees know that any unauthorised personnel should be taken to the reception area?

  Yes

  No

  N/A

• • Are children and pets/animals prohibited from being brought onto site unless authorised?

  Yes

  No

  N/A

• • Are visitors aware that they are responsible for children and pets/animals which they bring onto site?

  Yes

  No

  N/A

• • Are safety rules and instructions for visiting drivers provided in a format that they can be understood, by those whose first language is not English?

  Yes

  No

  N/A

• • Do all visitors wear hi-visibility clothing whilst on site?

  Yes

  No

  N/A

• • Is there provision for visitors arriving without suitable Personal Protective Equipment (PPE)?

  Yes

  No

  N/A

DRIVERS

6. Training, Experience and Health

• • Are all vehicle operators, including temporary/agency staff, deemed competent, and are they authorised to drive appropriate company vehicles?

  Yes

  No

  N/A

• • Do certificates/driving licences get regularly inspected and are copies retained on file?

  Yes

  No

  N/A

• • Are all visiting drivers/contractors assessed for competency?

  Yes

  No

  N/A

• • Are instructions provided to individuals regarding how to perform each vehicle operation on site?

  Yes

  No

  N/A

• • Is information provided on safe operating procedures, potential hazards, etc.?

  Yes

  No

  N/A

• • Is there a planned programme of refresher training for all vehicle operators to ensure their continued competence?

  Yes

  No

  N/A

• • Is there a suitable assessment of a driver’s health prior to being given authorisation to drive, including periodic assessment in accordance with nationally published guidance? (This should include as a minimum a simple eyesight check, for example, using a Snellen chart.)

  Yes

  No

  N/A

7. Driver Behaviours

• • Do all vehicle operators drive with due care and attention and adhere to the traffic management signs whilst on site?

  Yes

  No

  N/A

• • Do drivers make good use of the warning horn when working in areas where there may be pedestrians?

  Yes

  No

  N/A

• • Do all vehicle operators make use of the designated areas such as parking, loading, etc.?

  Yes

  No

  N/A

• • Do vehicle operators follow the site’s safe operating procedures? (This should specifically include rules for the wearing of seat belts whilst operating vehicles, and the prohibition of mobile phones whilst driving.)

  Yes

  No

  N/A

• • Are vehicles always left in a safe and secure condition with keys removed?

  Yes

  No

  N/A

• • Are vehicle operators supervised by management whilst on site, and are safety rules enforced by local management?

  Yes

  No

  N/A

VEHICLES

8. Suitability of Vehicles

• • Have vehicles been appropriately specified to take account of their working environment and the nature of the loads they will handle?

  Yes

  No

  N/A

• • Are vehicles fitted with flashing beacons, audible warning of reversing and where necessary, cameras or other reversing aids?

  Yes

  No

  N/A

• • Are all vehicles fitted with suitable braking and lighting systems?

  Yes

  No

  N/A

• • Do all vehicles have suitable means of access/egress?

  Yes

  No

  N/A

• • Are all vehicles fitted with suitable operator protection devices such as safety cabs, weather protection, Roll-Over Protective Structures (ROPS) or Falling-Object Protective Structures (FOPS)?

  Yes

  No

  N/A

• • Are all moving parts suitably guarded, e.g. chain/belt drives, etc.?

  Yes

  No

  N/A

• • Do vehicles have suitable operator restraints fitted, e.g. seat/lap belts?

  Yes

  No

  N/A

• • Are devices fitted to prevent the vehicle from being operated without the driver being at the controls?

  Yes

  No

  N/A

• • Are suitable attachments provided for lift trucks where awkward loads are handled?

  Yes

  No

  N/A

• • Have lift trucks been de-rated when such attachments are used?

  Yes

  No

  N/A

9. Inspection and Maintenance

• • Are all vehicles inspected on a daily basis/before each use by the operator?

  Yes

  No

  N/A

• • Is a suitable checklist used to ensure consistency of inspection?

  Yes

  No

  N/A

• • Are fault/defects always reported immediately to management with a suitable system implemented to prevent use of the vehicle where safety critical defects are identified?

  Yes

  No

  N/A

• • Are windscreen wipers, mirrors, lights, etc. in good condition and working order?

  Yes

  No

  N/A

• • Are all vehicle operator seats kept in good condition?

  Yes

  No

  N/A

• • Are all vehicles regularly maintained and serviced at appropriate intervals and suitable records retained?

  Yes

  No

  N/A

• • Are the rectification of identified faults and defects demonstrable within the documentation?

  Yes

  No

  N/A

• • Are statutory examinations of vehicles and ancillary lifting equipment carried out?

  Yes

  No

  N/A

ACTIVITIES

10. Loading/Unloading

• • Are all loading and unloading operations carried out in designated areas, which are firm, level and free from hazards, e.g. overhead cables, trees, etc.?

  Yes

  No

  N/A

• • Are suitable measures adopted to prevent vehicle drive-away during loading and unloading?

  Yes

  No

  N/A

• • Where loading docks are used, are suitable extending dock levellers provided and are these subject to periodic inspection and maintenance?

  Yes

  No

  N/A

• • Are there suitable measures to prevent falls from the dock or vehicle during loading and unloading?

  Yes

  No

  N/A

• • Where appropriate, do loading areas provide a suitable refuge or exit point for individuals who may become trapped?

  Yes

  No

  N/A

• • Are suitable measures deployed to prevent the loads shifting during transit?

  Yes

  No

  N/A

• • Are all loads checked before leaving site, e.g. even, stable, secure, etc.?

  Yes

  No

  N/A

• • Are there appropriate procedures in place including trained employees, for the securing and unloading of curtain-sided vehicles?

  Yes

  No

  N/A

• • Are there suitable procedures in place including trained employees, for re-evaluating the safe methods of unloading vehicles where goods have shifted in transit?

  Yes

  No

  N/A

• • Are there measures to prevent interaction with site vehicles and visiting drivers during the loading and unloading process?

  Yes

  No

  N/A

• • Are clear protocols established determining who has control of the vehicle and trailer during various stages of loading and unloading?

  Yes

  No

  N/A

• • Are vehicles/trailers suitably parked/stabilised so as to prevent unexpected movement?

  Yes

  No

  N/A

• • Are adequate procedures in place including trained employees, for the use of tail lifts?

  Yes

  No

  N/A

• • Do scheduling teams plan to avoid busy periods of deliveries and collections with shift changeovers, when there will be an increase in the numbers of individuals arriving and leaving the site?

  Yes

  No

  N/A

11. Reversing

• • Are all reversing manoeuvres carried out in designated areas?

  Yes

  No

  N/A

• • Are suitable wheel-stops/reversing guides/floor markings/mirrors, etc. provided?

  Yes

  No

  N/A

• • Are non-essential personnel always excluded from areas where reversing takes place?

  Yes

  No

  N/A

• • Are suitably trained ‘signallers’, ‘banksmen’ or ‘reversing assistants’ used to support with reversing where required?

  Yes

  No

  N/A

12. Coupling/Uncoupling

• • Are there suitable procedures in place including trained employees, for the coupling and uncoupling of semi-trailers? (Employees must understand the rules for the application of parking brakes during coupling and uncoupling, as well as other general safety precautions to be adopted during this activity.)

  Yes

  No

  N/A

• • Do coupling and uncoupling activities take place on firm ground, in well lit areas?

  Yes

  No

  N/A

• • Is there safe access to the 5th wheel of tractive units?

  Yes

  No

  N/A

13. Refuelling and Recharging

• • Does the refuelling of diesel, petrol or LPG-powered vehicles take place outside, or in a well ventilated area?

  Yes

  No

  N/A

• • Have adequate precautions been taken to minimise:

• o The risks of fire during refuelling and recharging?

  Yes

  No

  N/A

• o The risks to the environment during refuelling?

  Yes

  No

  N/A

• o Manual handling risks during refuelling and recharging?

  Yes

  No

  N/A

• o The risks of electric shock during recharging?

  Yes

  No

  N/A

• • Are there suitable procedures in place including trained employees, for refuelling and recharging tasks?

  Yes

  No

  N/A

14. Order Picking

• • Do trucks used for high level order picking, e.g. man-up trucks, feature devices to prevent the operator exiting the cradle whilst in an elevated position?

  Yes

  No

  N/A

• • Are there suitable emergency arrangements to safely return employees to ground level, should they become stuck at an elevated height during order picking?

  Yes

  No

  N/A

• • Do low level order pickers used for second level picking feature a suitable step-up and hand hold/rail to permit safe access?

  Yes

  No

  N/A

COMPLETION

• Additional Comments

• Completed by (Signature)

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