2013 Site Survey

Information

Photo are critical to the site survey. Make sure before, during or after your customer meeting you take photos of the room, starting with the display wall first moving to your right taking each additional photo. In addition, make sure to add photos of the ceiling, above the ceiling, if access is available, and photos of the floor. Make sure to include floor boxes, furniture and existing equipment.
Select Client Type:
- Corporate
- Higher Education
- K-12
- Medical
- State
- Federal/DOD
Will CMAS be required for pricing?
Will we be working with a Prime Contractor
Will GSA pricing be required?
Select Type of Opportunity
- Design
- Design Build
- Public Bid
- Qualified Bid
What type of room is this? (Select all that apply)
- Conference Room
- Boardroom
- Training Room
- Multi-Purpose room
- Classroom
- Auditorium
- Lecture Hall
- Collaboration
- Video Conferencing
Please list your competition with this opportunity:
Describe what the customer's objective for this room:

Displays

How many displays will be in this room?
What type of displays will be used in this room?
- Flat Panel
- Front Projection
- Rear Projection
- Video Wall
Will any of the displays require annotation capability?
How many users will require simultaneous connectivity to the annotation display?
Other Notes Engineering should be aware of:

Computer Input Locations

Will the room need guest laptop inputs?
How many guest inputs are needed?
Does the customer require conference room table inputs?
What type of conference room table is this?
- Wood Top
- Stone/Marble/Granite
- Glass Top or Covering
Are cable paths available? (i.e. floor box, conduit)
Inform the customer a speed bump to cover cable will be required or saw cut and/or coring may be required, which will add cost to the project. Other options to consider - wireless video but full motion video may be degraded
Will millwork be required? (i.e. cut-outs for cable cubbies)
Insert photo of conference room table and floor box and cable path if applicable.
Are wall inputs required?
Will all the inputs be located in one area?
Describe the other areas the inputs are needed.
Will the customer have a dedicated computer in the room?
Where will the dedicated computer reside?
Will the customer want to display images from a Tablet or Smart Phone device?
Will the customer want to room control using tablet device?
Other notes engineering should be aware of?

Video and Audio Conferencing

Use your SOUND METER APP and take a room noise measurement and indicate the Db levle. It is important to make sure we can use or not use ceiling microphones. In addition, check for HVAC or other noise creating issues like server room above the room, passing planes or trains and/or street traffic.
Does the Customer Require Video Conferencing?
Does the customer have a Video Conference Standard?
How many sites will the customer be conferencing with?
Do they have an internal bridge or need a cloud solution?
Describe the customer's bridging needs:
Will the customer require Web Conferencing Integration?
Will the customer require audio conferencing?
What type of service to they currently have?
Will wireless microphones be required?
How many users will require wireless microphones
Is the customer OK with having microphones located on the conference table?

Other Source Devices

Control System

Manufacture Remotes
Touch Panel Control System?
Push-Button Control System?
Tablet? i.e. IPad
CVI recommends a back up control system like button panel or X-Panel since tablet devices have a tendency to jump networks.
Will the customer want remote room control capability?
Will the customer want management reporting of room and equipment use?
Will the customer want room availability displays?

Equipment Location

AV equipment needs to be located in a room with proper ventilation and temperature control.
Please note desired location of the AV equipment. (i.e. lectern, IDF or if in a credenza we will require internal dimensions)

Room Construction

WALL INFORMATION
Room Length: Side Wall - use ft and in
Room Width- display wall
Room Height - Floor to Ceiling
Plenum Height - Ceiling to Structure
Wall Type
- Dry Wall
- Lath and Plaster
- Wood Paneling over Drywall
- Acoustically Treated Fabric
- Concrete Block
- Glass
- Brick
Surface mount conduit - Wiremold - maybe required to run cable to AV equipment.
Insert room wall pictures: Starting with Display wall and moving to your right for each additional wall. Add any additional notes to the photo using the annotation feature.
Other notes engineering should be aware of? Insulated walls, pre-manufactured walls etc.
CEILING INFORMATION
Ceiling Type
- 2X2 T-Bar
- 2X4 T-Bar
- Open Grid (T-Bar no tiles)
- Open Rafter
- Drywall
- Canceled Spline
- Cathedral (slanted)
- Corrugated Metal
What Type of Construction
Does the ceiling have tecture? Popcorn ceiling may have asbestos ask customer and note if it does.
Other notes engineering should be aware of:
Insert ceiling photos as well as photos above the ceiling. Use the annotation tool to note any issues.
FLOOR INFORMATION
Concrete Floor?
Wooden Joist?
Which Floor is the room located on?
- Basement
- First Floor
- 2nd Floor or above
Any floors located above this room?
What type of floor covering?
Insert floor photos - floor boxes, power etc.
Other notes engineering should be aware of?

Other Construction Notes

Furniture In Room

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