5. Physical Safety & Security - Office 7169

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Add media

  Media

• a. Date of the Last Audit / Review;

• b. Recommended Date of Next Audit / Review

  Date

• c. Executive Summary;

  Safe

  At Risk

  N/A

1. Threat & Risk Assessments

• a. Assessed Overall Threat & Risk Rating for the Country

  Select 1 (LOW) 2 (GUARDED) 3 (ELEVATED) 4 (HIGH) 5 (SEVERE) N/A

  • 1 (LOW)
  • 2 (GUARDED)
  • 3 (ELEVATED)
  • 4 (HIGH)
  • 5 (SEVERE)
  • N/A

• b.. Assessed Risk of Incident - Country

  Select Certain Likely Probable Possible Unlikely Highly Unlikely N/A

  • Certain
  • Likely
  • Probable
  • Possible
  • Unlikely
  • Highly Unlikely
  • N/A

• c. Assessed Security Preparedness Rating

  Select 0 - No Preparation 1 - Minimal 2 - Limited but insufficient 3 - Some But Not Sufficient For The Change In Threat 4 - Good Planning But Requires Review 5 - Excellent Planning, Regularly Reviewed Updated

  • 0 - No Preparation
  • 1 - Minimal
  • 2 - Limited but insufficient
  • 3 - Some But Not Sufficient For The Change In Threat
  • 4 - Good Planning But Requires Review
  • 5 - Excellent Planning, Regularly Reviewed Updated

• d. Assessed Safety Preparedness Rating

  Select 0 - No Preparation 1 - Minimal 2 - Limited but insufficient 3 - Some But Not Sufficient For The Change In Threat 4 - Good Planning But Requires Review 5 - Excellent Planning, Regularly Reviewed Updated

  • 0 - No Preparation
  • 1 - Minimal
  • 2 - Limited but insufficient
  • 3 - Some But Not Sufficient For The Change In Threat
  • 4 - Good Planning But Requires Review
  • 5 - Excellent Planning, Regularly Reviewed Updated

• e. Assessed Emergency Preparedness Rating

  Select 0 - No Preparation 1 - Minimal 2 - Limited but insufficient 3 - Some But Not Sufficient For The Change In Threat 4 - Good Planning But Requires Review 5 - Excellent Planning, Regularly Reviewed Updated

  • 0 - No Preparation
  • 1 - Minimal
  • 2 - Limited but insufficient
  • 3 - Some But Not Sufficient For The Change In Threat
  • 4 - Good Planning But Requires Review
  • 5 - Excellent Planning, Regularly Reviewed Updated

• f. Assessed Overall Main Threat - Office

  Select Terrorism Crime Natural Disaster Civil Disorder Conflict Geo Political Health Driving Infrastructure Security Forces Fire (Health & Safety)

  • Terrorism
  • Crime
  • Natural Disaster
  • Civil Disorder
  • Conflict
  • Geo Political
  • Health
  • Driving
  • Infrastructure
  • Security Forces
  • Fire (Health & Safety)

• g. Assessed Main Risk - Office

  Select Certain Likely Probable Possible Unlikely Highly Unlikely N/A

  • Certain
  • Likely
  • Probable
  • Possible
  • Unlikely
  • Highly Unlikely
  • N/A

• h. Assessed Overall Secondary Threat - Office

  Select Terrorism Crime Natural Disaster Civil Disorder Conflict Geo Political Health Driving Infrastructure Security Forces Fire (Health & Safety)

  • Terrorism
  • Crime
  • Natural Disaster
  • Civil Disorder
  • Conflict
  • Geo Political
  • Health
  • Driving
  • Infrastructure
  • Security Forces
  • Fire (Health & Safety)

• i. Assessed Secondary Risk - Office

  Select Certain Likely Probable Possible Unlikely Highly Unlikely N/A

  • Certain
  • Likely
  • Probable
  • Possible
  • Unlikely
  • Highly Unlikely
  • N/A

• j. Assessed Overall Tertiary Threat - Office

  Select Terrorism Crime Natural Disaster Civil Disorder Conflict Geo Political Health Driving Infrastructure Security Forces Fire (Health & Safety)

  • Terrorism
  • Crime
  • Natural Disaster
  • Civil Disorder
  • Conflict
  • Geo Political
  • Health
  • Driving
  • Infrastructure
  • Security Forces
  • Fire (Health & Safety)

• k. Assessed Tertiary Risk - Office

  Select Certain Likely Probable Possible Unlikely Highly Unlikely N/A

  • Certain
  • Likely
  • Probable
  • Possible
  • Unlikely
  • Highly Unlikely
  • N/A

• l. Additional Comments;

2. Location - General

• Add media

  Media

• a. Geographic Description;

3. The Environment

• Add media

  Media

• The Environment - elements that might increase/decrease the threat, community, emergency service locations, government buildings, UN, Embassies...

• a. Comments;

4. Building Description General

• Add media

  Media

• - build standard, layout, access/egress methods, floors, occupants, general security & safety, parking, client patrol...

• a. Other Building Occupants;

• b. Building Description;

5. Previous Risk / Threat History (if any)

• a. History of Threats Against Organization?

  Yes

  No

  N/A

• b. History of Safety Incidents?

  Yes

  No

  N/A

• c. Comment;

6. Client Occupied Space(s) In Detail

• Add media

  Media

• a. Description;

• b. Office Manager?

  Yes

  No

  N/A

• c. Security Manager?

  Yes

  No

  N/A

• d. Health & Safety Manager?

  Yes

  No

  N/A

• e. Fire Marshal?

  Yes

  No

  N/A

• f. First Aide Trained Staff?

  Yes

  No

  N/A

• g. Security Risk Comments;

• h. Safety Risk Comments;

7. Items of Value - information, computers, money...

• a. Items of Value Stored Inside;

  Yes

  No

  N/A

• b. Comment;

8. Guards and Other Independent Security Company Provision

• a. Third Party Security Provider?

  Yes

  No

  N/A

• b. Assessment;

9. Alarms, CCTV, Intruder Detection Systems (IDS)

• Add media

  Media

• Alarms?

  Yes

  No

  N/A

• CCTV?

  Yes

  No

  N/A

• IDS?

  Yes

  No

  N/A

• a. Is There a Process for Logging and Reporting Security & Safety Defects?

  Yes

  No

  N/A

• b. Is There a Process for Ensuring Security & Safety Defect Follow-up/Repair/Review?

  Yes

  No

  N/A

• c. Is There a Process for Requiring and Recording Regular Alarm Tests (Monthly)?

  Yes

  No

  N/A

• d. Is There a Process for Requiring and Recording Regular Evacuation Practices (Monthly)?

  Yes

  No

  N/A

• c. Smoke Detectors / Fire Alarms Fitted?

  Yes

  No

  N/A

• d. Are There an Adequate Number of Detectors?

  Yes

  No

  N/A

• e. Smoke Detector Monitored?

  Yes

  No

  N/A

• f. Is a Fire Panel Present and Operational?

  Yes

  No

  N/A

• g. Smoking Habits In The Building;

• h. Fire Safety Comments;

• i. CCTV Monitored?

  Yes

  No

  N/A

• m. CCTV Recorded

  Yes

  No

  N/A

• n. CCTV Comments;

• o. IDS

  Yes

  No

  N/A

• p. IDS Response?

  Yes

  No

  N/A

• q. IDS Comments;

• r. Overall Comments;

10. Emergency Planning & Preparation

• Add media

  Media

• Emergency Plan?

  Yes

  No

  N/A

• a. Is there an Office Emergency Plan?

  Yes

  No

  N/A

• b. Designated Fire / Evacuation Marshal?

  Yes

  No

  N/A

• c. Is There a Means of Alerting of An Emergency?

  Yes

  No

  N/A

• d. Fire / Emergency Evacuation Drills Regularly Practiced (every 6 months minimum)

  Yes

  No

  N/A

• e. Is There a Nominated Rendezvous Point (RVP) Outside?

  Yes

  No

  N/A

• f. Is there a Secondary RVP Nominated in Case of Terrorist Attack?

  Yes

  No

  N/A

• g. Is Holdfast Equipment Available?

  Yes

  No

  N/A

• h. Is the Holdfast Equipment Checked Regularly (monthly)?

  Yes

  No

  N/A

• i. Are There Seperate Assembly Points Nominated?

  Yes

  No

  N/A

• j. What Communications Methods Are Available in an Emergency?

  Select Landline Cell Satellite VOIP Radio Landline, Cell, Satellite, VOIP & Radio Landline, Cell, Satellite, VOIP Landline, Cell, VOIP Varies None N/A Other

  • Landline
  • Cell
  • Satellite
  • VOIP
  • Radio
  • Landline, Cell, Satellite, VOIP & Radio
  • Landline, Cell, Satellite, VOIP
  • Landline, Cell, VOIP
  • Varies
  • None
  • N/A
  • Other

• k. Comment

11. Health & Safety Equipment (HSE)

• Add media

  Media

• a. Health & Safety Equipment?

  Yes

  No

  N/A

• b. Is There a Designated Health & Safety Officer?

  Yes

  No

  N/A

• c. Has He/She Received Adequate training?

  Yes

  No

  N/A

• d. Does the Premises Have Backup Power?

  Yes

  No

  N/A

• e. Are the Entry / Egress Routes Kept Clear?

  Yes

  No

  N/A

• f. Are the Exit Points Clearly Marked?

  Yes

  No

  N/A

• g. Are the Exit Points Clear of Obstructions?

  Yes

  No

  N/A

• h. Sufficient Sprinkler System?

  Yes

  No

  N/A

• i. Sprinkler System Serviceable and Regularly Tested (every 6 months);

  Yes

  No

  N/A

• j. Sufficient Fire Blankets

  Yes

  No

  N/A

• k. Sufficient Fire Extinguishers

  Yes

  No

  N/A

• l. Correct type of Fire Extinguishers - Water/CO2/Powder

  Yes

  No

  N/A

• m. Fire Extinguishers Charged and Checked Every Six Months?

  Yes

  No

  N/A

• n. Fire / Emergency Evacuation Routes Clearly Marked

  Yes

  No

  N/A

• o. Suitable Fire / Emergency Evacuation Routes

  Yes

  No

  N/A

• p. Are First Aid Officers Accessible?

  Yes

  No

  N/A

• q. First Aid Equipment Sufficient and Clearly Marked

  Yes

  No

  N/A

• r. Rechargeable Flashlights at Suitable Locations

  Yes

  No

  N/A

• s. Is there Adequate Emergency Lighting Available or Sufficient Natural Light?

  Yes

  No

  N/A

• t. Are Fire Hose Reels Fitted?

  Yes

  No

  N/A

• u. Are the Fire Hose Reels Within 4 metres of an Exit?

  Yes

  No

  N/A

• v. Are the Fire Hose Reels Tested Every 6 Months?

  Yes

  No

  N/A

• w. Are Emergency Phone Numbers Displayed Prominently and Clearly?

  Yes

  No

  N/A

• x. Are Employees Aware of Emergency Procedures?

  Yes

  No

  N/A

• x. Are Current Emergency Procedures Posted Around the Office in Relevant Language For Staff?

  Yes

  No

  N/A

• y. Overall HSE Comments;

12. Perimeter

• Add media

  Media

• Is there a Perimeter?

  Yes

  No

  N/A

• a. Suitable Fence or Similar Perimeter?

  Yes

  No

  N/A

• b. Wall Structure Suitable?

  Yes

  No

  N/A

• c. Door Security Sufficient?

  Yes

  No

  N/A

• e. Balconies Accessible?

  Yes

  No

  N/A

• d. Window Security Sufficient?

  Yes

  No

  N/A

• f. Lighting Sufficient?

  Yes

  No

  N/A

• g. Does the Lighting Include Motion Activated Seonsors?

  Yes

  No

  N/A

• h. Is the Motion Activated Lighting Linked to the CCTV System?

  Yes

  No

  N/A

• i. Vehicle Security;

  Yes

  No

  N/A

• j. Additional Comments;

13. Access & Egress Points - Building and To/From the Client Occupied Space

• Main Entrance;

  Media

• a. Main Entrance and Access Control;

• b. Secondary Entrance and Access Control;

• c. Vehicle Entrance and Access Control;

• d. Elevator and Access Control (if any);

• e. Stairwell and Access / Egress Control;

• f. Access to Office Space and Access Control;

• g. Evacuation Routes and Access/Egress Control;

• h. Other Access Points;

• i. Comment;

14. Access to roof space (if any)

• Add media

  Media

• a. Is the Access to the Roof Space Secure?

  Yes

  No

  N/A

• b. Comment;

15. Garage Space (if any)

• a. Secure Parking Available?

  Yes

  No

  N/A

• b. Number of Spaces?

  Select 1 2 3 4 5 6 7 8 9 10 11 12

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12

• c. Parking Spaces Marked With Organization Name?

  Yes

  No

  N/A

• d. Access Control

  Yes

  No

  N/A

• e. Sprinkler or Fire Fighting Systems Available?

  Yes

  No

  N/A

• f. Sufficient Lighting?

  Yes

  No

  N/A

• g. Adequate Emergency Egress Points?

  Yes

  No

  N/A

• h. Other Parking Areas?

  Yes

  No

  N/A

• i. Comment;

16. Conclusions & Recommendations

• Conclusion 1;

• Recommendation 1 - Priority

  Select 1 (lowest priority) 2 3 (medium priority) 4 5 (highest priority) N/A

  • 1 (lowest priority)
  • 2
  • 3 (medium priority)
  • 4
  • 5 (highest priority)
  • N/A

• Recommendation 1;

• Conclusion 2;

• Recommendation 2 - Priority

  Select 1 (lowest priority) 2 3 (medium priority) 4 5 (highest priority) N/A

  • 1 (lowest priority)
  • 2
  • 3 (medium priority)
  • 4
  • 5 (highest priority)
  • N/A

• Recommendation 2;

• Conclusion 3;

• Recommendation 3 - Priority

  Select 1 (lowest priority) 2 3 (medium priority) 4 5 (highest priority) N/A

  • 1 (lowest priority)
  • 2
  • 3 (medium priority)
  • 4
  • 5 (highest priority)
  • N/A

• Recommendation 3;

• Conclusion 4;

• Recommendation 4 - Priority

  Select 1 (lowest priority) 2 3 (medium priority) 4 5 (highest priority) N/A

  • 1 (lowest priority)
  • 2
  • 3 (medium priority)
  • 4
  • 5 (highest priority)
  • N/A

• Recommendation 4;

• Conclusion 5;

• Recommendation 5 - Priority

  Select 1 (lowest priority) 2 3 (medium priority) 4 5 (highest priority) N/A

  • 1 (lowest priority)
  • 2
  • 3 (medium priority)
  • 4
  • 5 (highest priority)
  • N/A

• Recommendation 5;

17. Additional Comments

• a. Comments;

18. End of Report