Information

  • Site conducted

  • Document No.

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Property Details

Occupiers details and location of property

  • Location
  • Address
  • Activity

  • Facility Manager

  • Special needs on site

  • Enter details

  • None

  • Description of property

  • Means of escape

  • Travel distances

  • Adjoining premises activities

  • Responsible Person

  • Assessment Originator

Summary

Summary

Potential hazards and processes that could lead to a fire occurring

  • Sources of ignition

  • Sources of fuel

  • Hazardous substances

  • Structural

  • Adjoining premises

  • General comments

General Care

General Care

  • General Care - Risk of injuries to Officers, Staff, Visitors or Members of the public due to:

Uncontrolled presence and/or excessive amounts of combustible materials

  • Ensure that there is no build up of combustible materials and where there is an excess that they are stored correctly

  • Limit quantities being used

  • Enforce 'Clear Desk' policy

Uncontrolled presence and/or excessive amounts of flammable materials

  • Limit use of flammable materials

  • Keep substances locked in a 'fit for purpose' storage container which is clearly marked

  • Keep flammable storage units away from dedicated escape routes

  • Keep containers away from heat sources

Uncontrolled disposal of waste materials

  • Ensure that all waste is cleared from offices on a daily basis

  • Ensure that all waste is disposed of on a regular basis

Poor condition or unsuitable furniture

  • Ensure that all furniture complies with EU Standards and that foam padding is effectively retardant

  • Ensure that worn or broken furniture is disposed of promptly and correctly

Unsuitable equipment and machinery

  • Ensure that all equipment and machinery as 'fit for purpose' and has been risk assessed prior to use

  • Ensure that all portable electrical items are tested in accordance with requirements (PAT) and labelled with test details

  • Ensure that all equipment vent and fan systems are free from obstruction and away from combustible materials

  • Ensure all electrical equipment is properly shut down when not in use

Smoking in improper places

  • Ensure force smoking policy is adhered to

  • Monitor external smoking areas especially at the end of the day

  • No smoking signs displayed in prominent places

Arson attack

  • Ensure that where possible suitable precautions have been taken or systems put in place to eliminate or reduce threat of arson attack

Unsuitable, obstructed and unkempt escape routes

  • Ensure that all internal floors and floor coverings on the escape routes are satisfactory and that the floor is level and even

  • Ensure all internal egress routes are kept clear of obstructions and safe to travel

  • Is steps/stairs are on escape route ensure that hey are effectively marked and illuminated

  • Ensure that travel distances from workstations and rest areas to specified fire escapes are within safe tolerances

  • Ensure that suitable means of escape are provided from all areas of the premise

Ineffective fire doors

  • Ensure that opening mechanisms on 'final exit doors' work correctly and are signed up with instructions on how to open

  • Ensure fire doors are not wedged in the open position

  • Ensure that all fire doors are correctly rated in respect to being effectively fire retardant and that they are fitted with vision panels

  • Ensure that all fire doors correctly open in the direction of travel of the egress route towards the emergency exits

  • Ensure all doors are correctly marked

  • Ensure that all door closers work correctly

  • Where fitted ensure automatic closers are in a satisfactory and safe condition

  • Ensure that all doors are in a satisfactory and safe condition with intumescent seals, where fitted, in good orders and free from paint

Unkempt stairwells

  • Ensure stairwells are kept free of combustible and flammable materials at all times

  • Ensure stairwells are kept free from obstructions

  • Ensure handrails, stair treads and nosings are in a safe condition

  • Ensure that light levels are adequate

Ineffective or defective emergency lighting

  • Ensure that emergency lighting throughout the escape route is suitable and adequate

  • Ensure that emergency lighting is maintained and checked on a regular basis

Ineffective and/or damaged wall and partitions

  • Ensure that the integrity of walls and partitions are intact with no holes or damage

  • Ensure that all walls and partitions throughout the premise are suitably fire resistant

  • Ensure that any structural changes are logged and that integrity is not affected

Blocked external doorways

  • Ensure that all external doorways have 'Keep Clear' signs clearly displayed outside

  • Ensure daily checks are carried out to ascertain exit door is free from obstruction

Unchecked electrical systems and equipment

  • Ensure that electrical installation checks have been carried out at the recommended periodicity and that the results are recorded

  • Ensure that all electrical switches, sockets and trunking are compliant and they are in a safe condition

  • Ensure that all portable electrical items are tested in accordance with requirements (PAT) and labelled with test details

Unsuitable assembly points

  • Ensure assembly points are clearly marked and located at a safe distance from the building and away from any other hazards

Ineffective or non-existent fire alarms

  • Ensure that a suitable means of raising the alarm in the event of a fire is provided commensurate with type and size of premises

  • Ensure fire alarms are checked on a regular basis and that the checks are logged

  • Ensure that fire alarms are maintained on a regular basis and that the results are logged

  • Ensure that the alarms can be heard throughout the premises

  • Ensure that in shared accommodation that the alarms can be heard thought the building

  • Ensure that all personnel are aware of what the fire alarm sounds like

Ineffective fire detection systems

  • Ensure fire detection units (where applicable) are fitted and operational including battery fed smoke alarms

  • Ensure fir detection systems are suitably maintained at regular intervals

Ineffective or confusing signage

  • Ensure that correct and legible graphical/text signs clearly indicate the following:

  • All exit and emergency exit routes

  • All final exits

  • Escape door opening mechanisms

  • Fire alarm call points

  • Fire actions

  • Fire equipment identification & location

  • Fire extinguisher identification

  • Fire safety instructions

  • Hazard & warning identification

  • Safe areas

  • First aid equipment

  • Prohibition notices

  • Ensure that viewing distances for signs are suitable and compliant

  • Ensure that all fire and emergency signs comply to BS 5499 and that they are easily visible even in reduced lighting

Lack of or untrained Fire Wardens

  • Ensure that sufficient and suitable 'Fire Wardens' are nominated and trained commensurate with the size of the premise

Unsuitable and ineffective portable fire fighting equipment

  • Ensure suitable and sufficient portable fire extinguishers are provided commensurate with type and size of premise

  • Ensure that extinguishers are located correctly either wall mounted or in purpose built floor trays

  • Ensure that all portable fire fighting appliances are in date for test and subject to regular maintenance routines

  • A separate risk assessment will be required if training personnel on use of fire extinguishers

Unsuitable and ineffective fixed fire fighting equipment

  • Ensure that any fixed fire fighting equipment, hose reels, sprinkler systems etc. are tested on a regular basis

  • Ensure that fixed systems are maintained on a regular basis

Communication and records

Communication and Records

  • Risk of injuries due to lack of awareness and suitable instruction of BTP premise due to the following:

Premises fire plans

  • Ensure fire plan for location has been created and briefed out to all officers, staff, visitors and contractors

  • Ensure that all requirements are catered for

Fire logs

  • Ensure that the Fire Log sheets is kept up to date and it contains the relevant information

Safety information for visitors and contractors

  • Ensure that all visitors and contractors sign in the relevant log

  • Ensure that all visitors and contractors are made aware of fire safety procedures

  • Ensure that in the event of a fire that a system is in place to take account of visitors and contractors

Utilities

  • Ensure that all utility shut off points (Gas, Electric & Water) are clearly marked and easily accessible

Asbestos

  • Ensure that the premise has been checked for the presence of asbestos

  • If asbestos present ensure that all areas affected have been listed and are made aware to authorities in the event of a fire

Induction package

  • Ensure that the Fire Action Plan is communicated to all personnel

  • Ensure that all new joiners, transferee's, staff and probationers are given appropriate instruction at the earliest opportunity

  • Reinforce fire awareness on a regular basis

Special Areas

Special Areas

  • Risk of injuries to Officers, Staff, Visitors and Public due to hazards in special areas:

Property store

  • Ensure flammable property/evidence is stored in correctly fireproof cabinet

  • Ensure biological hazard property/evidence is clearly marked and stored correctly

  • Ensure that correct warning signs are displayed on the entrance door indicating hazards within

Detention units

  • Ensure that all Custody Officers and staff are aware of how to safely evacuate detainees

  • Ensure procedures are adhered to in respect of smoking articles in cells

  • Enforce ' No Smoking' policy within cell areas

External compounds

  • Ensure all external bins are kept locked shut

  • Where skips are used ensure that they are secure and kept away from boundary fences

  • Where flammable materials are stored ensure that the container is kept locked and stored materials are kept to a minimum

Premises adjacent railways

  • Ensure that premise/railway boundaries are kept clear of rubbish or combustible materials

  • Be aware of risks of residual magnetism and potential power surges caused by railway electrical systems

Fire Equipment

Fire Fighting Equipment

Portable equipment

  • Add Portable Fire Appliance where applicable

  • Appliance
  • Choose appliance type

  • Quantity

  • Next Test Due

Fixed Equipment

  • Add Portable Fire Appliance where applicable

  • Appliance
  • Choose appliance type

  • Description

  • Quantity

  • Next Test Due

Fire Alarm System

  • System Manufacturer

  • Model Number

  • Serial Number

  • Maintenance Contractor

  • Maintenance carried out at regular intervals

  • Next Test Due

  • Records kept at location

Premises Guide

Premises guide

  • Guides should be clearly marked and located at a secure point normally inside the premises and close to the main entrance door in a marked container. The information contained should be in a plan format but without mention to specific and possible sensitive areas

  • Ensure that an up to date I guide detailing relevant information of the premises and a basic line drawing plan is available at the main entrance to the building for use by Fire Authorities

  • Ensure that the following items of information are included:

  • Portable and fixed fire fighting apparatus listed with relevant locations

  • Type of fire alarm/detection system employed

  • Location of fire alarm panel

  • Location of utility shut off points

  • Storage locations of harmful substances

  • Relevant safety data sheets for harmful substances

  • Details, locations and type of asbestos if present

  • Location of nearest hydrant/dry riser

Review Chart

Assessment Review Criteria

  • 630DDD44-6715-4F28-8B4D-15421E8E4735

Assessment Outcome

  • Acceptable

Assessment Acceptable

  • Assessment Acceptable

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