Audit Details

  • Program

  • Training Venue

  • Head Tutor

  • Tutors

Health & Safety

  • Is the training complying with relevant NOP?

  • Is the ATP offsite procedure being followed?

  • Have all accidents & incidents been recorded & reported appropriately?

Line Managment & Support of Tutors

  • Does each Tutor have the following up to date qualifications & certificates recorded in their star file: BC Leadership certificate, BC Coach or L2 certificate, WWSR certificate, Current FAAW certificate & statement of competence.

  • Does each Tutor have a current CPD recorded in their Star file?

  • Is each Tutor clear on what actions they should be focussing on to make improvements in their role?

  • Does each Tutor have an observation recorded in their star file that clearly indicates what actions they should be focussing on to make improvements in their role? (no more than 4 weeks old)

  • Do all of the observations audited have links to the previous observation & a measurement of progress?

  • Do the observations audited include reference to areas of work other than training delivery, eg: driving, admin, planning etc

Quality of Coaching & Training Delivery

  • Is each Tutor clear on what part of the SOW they are delivering?

  • Does each Tutor have a structured plan for the training they are delivering that day?

  • Are the candidates at an appropriate point of progress in relation to the date in the program & the SOW?

  • How good is the quality of training being delivered?

  • Are the Tutors giving good quality feedback that is promoting progression?

  • Are the candidates being encouraged to self reflect effectively?

  • Are the Tutors setting clear aims for the following session?

  • Comments about feedback & candidate support:

Equipment & Rescources

  • Is there an up to date record of vehicle checks & vehicle use logs for all vehicles being used on the programs?

  • Is there an up to date record of trailer checks for all trailers being used on the programs?

  • Are all vehicles being used on the program being cleaned & maintained to a good standard?

  • Is there an accurate, up to date safety check record of all equipment being used on the program?

  • Is the equipment being used on the program being maintained to a good standard?

Adiminstration

  • Is there an accurate record of candidate performance being recorded? (lateness, negative behaviour, sickness/absence)

  • Are all course schedules & course registers being completed and stored correctly? (and sent to NGB on-time)

  • Are all course course registers being completed kept up to date and stored correctly?

  • Have all Training Cost Agreements been completed and stored correctly (on V; Drive for Sharon to access)

  • Have all Salary Advance forms been completed and stored correctly (on V; Drive for Verity to access)

  • Has all petty cash been coded correctly & returned to the finance team on time?

Communication & Relationships

  • Is the Tutor team maintaining good relationship/communication with the host centres management team?

  • Is the Tutor team maintaining good relationship/communication with external providers and NGB? (including pre-course emails being sent out correctly/on-time)

  • Is feedback being gathered from external providers?

  • Is the Tutor team maintaining good relationship/communication with the candidates on the program, do they feel well informed? (including pre-course emails being sent out correctly/on-time)

  • Have the candidates had an opportunity to give feedback on the program, do they feel listened to?

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