Title Page
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Audit Start Date
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Audit End Date
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Prepared by
Audit Details
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Program
- Canoe Leader Development
- Paddlesport Supervisor Development
- Canoe Award Development
- Paddlesport Instructor Development
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Training Venue
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Head Tutor
- Jos Bevan
- Jason Collins
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Tutors
- Logan Barker= LB
- Jakob Doran= JD
- Sarah Williams=SW
- Dean Hutchison= DH
- James Barrett= JB
- Gavin Blacoe= GB
- Lauren Perks= LP
- Alastair MacGregor= AM
Health & Safety
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Is the training complying with relevant NOP?
- Yes, in all cases
- Yes, in most cases but action is required
- No, mulitiple breaches requireing imidiate intervention during the audit
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Is the ATP offsite procedure being followed?
- Yes, in all cases
- Yes, in most cases but action is required
- No, mulitiple breaches requireing imidiate intervention during the audit
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Have all accidents & incidents been recorded & reported appropriately?
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
Line Managment & Support of Tutors
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Does each Tutor have the following up to date qualifications & certificates recorded in their star file: BC Leadership certificate, BC Coach or L2 certificate, WWSR certificate, Current FAAW certificate & statement of competence.
- Yes, all present for all members in the team
- No, some are missing
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Does each Tutor have a current CPD recorded in their Star file?
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Is each Tutor clear on what actions they should be focussing on to make improvements in their role?
- Yes, each member of the team is clear on what actions they should be focussing on to make improvements in their role.
- Some but not all, members of the team are clear on what actions they should be focussing on to make improvements in their role.
- None of the team know what actions they should be focussing on to make improvements in their role.
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Does each Tutor have an observation recorded in their star file that clearly indicates what actions they should be focussing on to make improvements in their role? (no more than 4 weeks old)
- Yes, each Tutor has an observation recorded in their star file, clearly indicating what actions they should be working on & they have all been completed in the last 4 weeks.
- Some but not all of the Tutors have an observation recorded in their star file, clearly indicating what actions they should be working on & they have all been completed in the last 4 weeks.
- Not all observations have been completed in the last 4 weeks
- None of the Tutors have an observation recorded in their star file, clearly indicating what actions they should be working on.
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Do all of the observations audited have links to the previous observation & a measurement of progress?
- Yes all include links to the previous observation & measurements of progress
- Some but not all, have links to the previous observation & measurements of progress
- None have links to the previous observation & measurements of progress
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Do the observations audited include reference to areas of work other than training delivery, eg: driving, admin, planning etc
- Yes all observations include feedback about other areas of work.
- Some but not all observations include feedback about other areas of work
- No reference to other areas of work has been included in any of the observations
Quality of Coaching & Training Delivery
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Is each Tutor clear on what part of the SOW they are delivering?
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Does each Tutor have a structured plan for the training they are delivering that day?
- Yes, all have a structured plan that includes aims for that day & they are clear on how this days training fits into the overall program.
- Some Tutors are more prepared than others, some have structured plans for their days training but others are less organised & are not aware how the days training fits into the overall program.
- None of the Tutors have a structured plan for the days training.
- None of the Tutors are aware of how the days training fits into the overall program.
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Are the candidates at an appropriate point of progress in relation to the date in the program & the SOW?
- Yes, all the candidates have progressed to an appropriate stage for this point in the program/SOW.
- Some candidates have progressed accordingly but others have not made as much progress & are of concern.
- None of the candidates are at an appropriate point of progress at this stage in the program & intervention is required to provide more training.
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How good is the quality of training being delivered?
- Good, a high standard of dellivery displayed across the board by all Tutors
- Medium, good in most cases but some apects could be better
- Poor, there are a number of issues with delivery
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Are the Tutors giving good quality feedback that is promoting progression?
- Yes, in all cases
- Mostly, although more could be done to provide better feedback
- No, feedback is rarely being given or given poorly
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Are the candidates being encouraged to self reflect effectively?
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Are the Tutors setting clear aims for the following session?
- Yes, in all cases
- Mostly, although more could be done to provide better feedback
- No, feedback is rarely being given or given poorly
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Comments about feedback & candidate support:
Equipment & Rescources
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Is there an up to date record of vehicle checks & vehicle use logs for all vehicles being used on the programs?
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Is there an up to date record of trailer checks for all trailers being used on the programs?
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Are all vehicles being used on the program being cleaned & maintained to a good standard?
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Is there an accurate, up to date safety check record of all equipment being used on the program?
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Is the equipment being used on the program being maintained to a good standard?
Adiminstration
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Is there an accurate record of candidate performance being recorded? (lateness, negative behaviour, sickness/absence)
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Are all course schedules & course registers being completed and stored correctly? (and sent to NGB on-time)
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Are all course course registers being completed kept up to date and stored correctly?
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Have all Training Cost Agreements been completed and stored correctly (on V; Drive for Sharon to access)
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Have all Salary Advance forms been completed and stored correctly (on V; Drive for Verity to access)
- Yes, all present & correct
- Mostly, some are missing or incorrect
- No, many missing or incorrect
- N/A
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Has all petty cash been coded correctly & returned to the finance team on time?
- Yes all petty cash is being stored correctly & the finance team are happy with process as all collections & returns have been on time & coded correctly.
- Petty cash is being stored correctly
- Petty cash is not being stored correctly
- Receipts are regularly coded incorrectly or not coded at all.
- All receipts are being coded correctly.
- Collections & returns are happening on time
- Collections & returns are often missed or late.
Communication & Relationships
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Is the Tutor team maintaining good relationship/communication with the host centres management team?
- Yes, regular contact and a good level of communication
- Mostly, although more could be done to communicate better
- No, a distinct lack of communication & defensive or relectant behaviour occuring
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Is the Tutor team maintaining good relationship/communication with external providers and NGB? (including pre-course emails being sent out correctly/on-time)
- Yes, regular contact and a good level of communication
- Mostly, although more could be done to communicate better
- No, a distinct lack of communication & defensive or relectant behaviour occuring
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Is feedback being gathered from external providers?
- Yes, feedback is being gathered from all the external providers, using consistent criteria that can be measured against all responses.
- Some feedback is being gathered anecdotally.
- No feedback is being gathered from external providers
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Is the Tutor team maintaining good relationship/communication with the candidates on the program, do they feel well informed? (including pre-course emails being sent out correctly/on-time)
- Yes, regular contact and a good level of communication
- Mostly, although more could be done to communicate better
- No, a distinct lack of communication & defensive or relectant behaviour occuring
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Have the candidates had an opportunity to give feedback on the program, do they feel listened to?
- Yes feedback is being gathered regularly or periodically & the candidates feel listened to.
- Some feedback has been gathered but not all candidates feel listened to.
- The candidates have not been given the opportunity to give any feedback & as a result don't really feel listened to.
- No formal feedback is being gathered from the candidates but the candidates do feel listened to as result of anecdotal feedback discussed with Tutors.
