• Project description

  • Contract No. GW

  • Contractor

  • Subcontractors on site

  • Conducted on

  • Prepared by

  • Location
  • Contractor's representative

1.0 General info

  • Toolbox meeting are short, daily/weekly discussions or presentations by supervisors to their employees. Generally toolbox meetings are focused on one specific topic for the immediate work to be undertaken and give workers an opportunity to ask questions or make comments. They keep the employees aware and up to date on hazards, safety, resources, etc. on the construction site. Toolbox meetings also help to maintain good relationships between supervisors, and workers.

  • Purpose of audit:
    To verify if pre-starts / toolbox meetings are effective and being conducted regularly.

2.0 Timing of meetings

  • 2.1 Has the Contractor a schedule or regular time when toolbox meetings are to be held?

  • 2.2 Verify that toolbox meetings have been held prior to the start of any new work on site. Is this happening?

  • 2.3 Determine and verify when toolbox meetings are required ie. daily, weekly, fortnightly etc. Comment.

3.0 Records of meetings

  • 3.1 How is the Contractor recording that toolbox meetings have been undertaken?

  • 3.2 Verify evidence of toolbox meetings. Is there evidence?

4.0 Relevance of meetings

  • 4.1 Are the toolbox meetings relevant to the immediate work to be undertaken?

  • 4.2 Does the meeting discuss the work to be undertaken for that particular day / week?

5.0 Discussion of hazards and procedures

  • 5.1 Are OHS&E hazards discussed?

  • 5.2 Are the Contractors JSEA’s / SWMS’s / procedures reviewed?

6.0 Effectiveness of meetings

  • 6.1 Are the toolbox meetings effective?

  • 6.2 Have the Contractor identified any new hazards or risks that need to be controlled?

  • 6.3 Has the Contractor given the workers an opportunity to ask questions and make comments?

Additional comments

  • Add additional comments

Action Required

  • Contractor is to review the comments, and consider the recommended actions within this audit. The contractor needs to demonstrate they are complying with their obligations as an employer, what specific remedial action they propose for this site, and if any overall modifications are required to their Health and Safety Plan / safety procedures / supervision. Prompt corrective action is required to eliminate any agreed deficiencies, and any areas of disagreement need to be further explored in writing. All “failed responses” need to be addressed/resolved.


  • Gippsland Water responsible officer

  • Auditor

  • Contractor's representative

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