Annual Health and Safety Property Inspection

• Conducted on

  Date

• Site conducted

• Prepared by

• This Inspection is based on the 29 Hazards from the Housing Health and Safety Rating System as well as the relevant Statutory Compliance listed below.

• The relevant Primary Legislation for HMO'S , Shared House's and Single Let Assured Shorthold Tenancies (AST's) is Section 3 of the Health and Safety at Work Act 1974 (to be applied only in communal areas) and the Housing Act 2004.

• The relevant Secondary Legislation for HMO's and Shared Houses is The Management of Houses in Multiple Occupation (England) Regulations 2006 .

Occupant Management

• Does each occupant have an in-date individual risk assessment on Inform?

  Yes

  No

  N/A

• Have all necessary risk and control measures been identified and implemented?

  Yes

  No

  N/A

• Have any necessary Personal Emergency Evacuation Plans been completed?

  Yes

  No

  N/A

• Is there an Emergency Evacuation Plan in place for the property?

  Yes

  No

  N/A

Property Type

• House, Flat or Office?

  House

  Flat

  Office

• Is the property shared and if so who with? I.e. Other employing organisation/s or tenants not in connection with Julian House.

• What is the age of the property?

Compliance Records

• Has Portable Appliance Testing (PAT) been carried out in the last 2 years or 4 years for offices?

  Yes

  No

  N/A

• Has the gas safe inspection been carried out within the last year?

  Yes

  No

  N/A

• Have defects identified on the certificate been rectified?

  Yes

  No

  N/A

• Has the fixed electrical wiring test been carried out within the last 5 years?

  Yes

  No

  N/A

• Have C1 or C2 recommendations been completed?

  Yes

  No

  N/A

• Has the emergency lighting been inspected in the last year?

  Yes

  No

  N/A

• Have the fire extinguishers been inspected within the last year?

  Yes

  No

  N/A

Local Safety Checks

• Are portable extinguishers being checked over on a weekly basis?

  Yes

  No

  N/A

• Is the emergency lighting being tested every month?

  Yes

  No

  N/A

• Is the fire alarm system/smoke detection being tested on a weekly basis?

  Yes

  No

  N/A

• Are the monthly safety checks being carried out consistently?

  Yes

  No

  N/A

• Are issues or concerns raised being dealt with in a timely manner?

  Yes

  No

  N/A

• Is a fire drill being carried out every 6 months?

  Yes

  No

  N/A

• Have any concerns such as extended evacuation time or do not evacuates been rectified?

  Yes

  No

  N/A

HMO Licensing

• Principal Legislation: The Management of Houses in Multiple Occupation (England) Regulations 2006

• Is the property classed as a Housing in Multiple Occupation (HMO)?

  Yes

  No

• What type of HMO is the property?

  Select Licensable Non-Licensable Non-Licensable (Registered Social Landlord exemption)

  • Licensable
  • Non-Licensable
  • Non-Licensable (Registered Social Landlord exemption)

• When does the HMO License expire?

  Date

• Is the HMO License displayed?

  Yes

  No

  N/A

• Are the Property Manager's details displayed in a prominent position in the HMO?

  Yes

  No

  N/A

• This must include the Property Manager's name, office address and phone number.

Fire Safety

• Primary Legislation: The Housing Act 2004.

Fire Risk Assessment

• Is there a valid Fire Risk Assessment in place?

  Yes

  No

  N/A

• When was the Fire Risk Assessment last reviewed?

• Who conducted the Fire Risk Assessment?

• Have all fire safety actions from the Fire Risk Assessment been completed?

  Yes

  No

  N/A

Fire Detection

• Is there an appropriate Automatic Fire Detection and Alarm System in place?

  Yes

  No

  N/A

• What grade is the system?

  Grade D

  Grade F

• What level of coverage does the system provide?

  Select LD1 (installed to all areas that form escape routes and in all rooms and areas other than those with negligible sources of ignition such as bathrooms) LD2 (installed throughout all escape routes and in all specified rooms or areas that present a high fire risk to occupants including kitchen and principal habitable room) LD3 (installed throughout all escape routes such as hallway and landing)

  • LD1 (installed to all areas that form escape routes and in all rooms and areas other than those with negligible sources of ignition such as bathrooms)
  • LD2 (installed throughout all escape routes and in all specified rooms or areas that present a high fire risk to occupants including kitchen and principal habitable room)
  • LD3 (installed throughout all escape routes such as hallway and landing)

• Is the level of coverage appropriate?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Emergency Routes and Exits

• Are all means of escape free from obstruction?

  Yes

  No

  N/A

• Are all means of escape in good repair and working order?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Damp and Mould Growth

• Are there any concerns regarding dust mites, damp or mould growth?

  Yes

  No

  N/A

• Is there good ventilation throughout the property?

  Natural

  Mechanical

  Natural and mechanical

• Do the occupants have the ability to control the temperature inside the property?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Excess Cold and Heat

• Are there any significant changes in temperature during different times of the year?

  Yes

  No

• Are the occupants comfortable with the temperature?

  Yes

  No

  N/A

• Are there any concerns about excessive cold or heat in the property?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Asbestos and Manufactured Mineral Fibres

• Has an asbestos management survey been obtained for the property?

  Yes

  No

  N/A

• Have any recommendations for removal been completed?

  Yes

  No

  N/A

• If ACMs or presumed ACMs have been left in place, is there a written record or register available at the property which has been reviewed within the last 6-12 months?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Biocides and Control of Substances Hazardous to Health (COSHH)

• Are there any signs that timber or mould growth has been treated with a biocide?

  Yes

  No

  N/A

• Are hazardous substances including cleaning products adequately labelled and stored away properly with the COSHH assessment/s when not in use?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Carbon Monoxide and Fuel Combustion Products

• Is there carbon monoxide alarm located near each fuel burning appliance? (excluding gas cookers)

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Lead

• Is any plumbing pipework in the property a dull grey colour?

  Yes

  No

  N/A

• Is there an existing paint coating in the property built before the 1980s?

  Yes

  No

  N/A

• Has the old paintwork been painted over?

  Yes

  No

  N/A

• Is there damage and/or flaking of the old paintwork?

  Yes

  No

  N/A

• Are radiators and associated pipe work free from rust, damage or missing paint?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Radiation

• Has the property been checked against the UK Radon Interactive Map?

  Yes

  No

  N/A

• What is the maximum radon potential?

  Select Less than 1% 1-3% 3-5% 5-10% 10-30% Greater than 30%

  • Less than 1%
  • 1-3%
  • 3-5%
  • 5-10%
  • 10-30%
  • Greater than 30%

• Has a radon risk report been obtained if above the 3% action level?

  Yes

  No

  N/A

• If the radon risk report determines a high level of radon, has a radon measurement of the property been taken?

  Yes

  No

  N/A

• Is the suitable remedial method advised by the UK Health Security Agency being carried out?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Uncombusted Fuel Gas

• Have occupants ever smelt gas in the property?

  Yes

  No

  N/A

• Does the gas cooker and hob including the control knobs appear to be in good condition?

  Yes

  No

  N/A

• Does the fireplace appear to be in good condition?

  Yes

  No

  N/A

• Is LPG being kept inside anywhere on the premises?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Volatile Organic Compounds

• Has any new furniture been ventilated?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Crowding and Space

• Is the occupancy limited to one person per bedroom?

  Yes

  No

  N/A

• Are there adequate facilities for the occupants? (kitchen, bathroom and communal space)

  Yes

  No

  N/A

• Is the recreational space safely fenced off?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Entry by Intruders

• Do all doors and windows lock and function as they should?

  Yes

  No

  N/A

• Does the front door have a good, secure lock?

  Yes

  No

  N/A

• Is there adequate external lighting which gives good coverage and reduces shadows up to entry points to the property?

  Yes

  No

  N/A

• Does the property have CCTV?

  Yes

  No

• Do the occupants have any concerns regarding security?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Internal Lighting

• Can the lighting be controlled by the occupants?

  Yes

  No

  N/A

• Is the lighting of a comfortable brightness and free from flicker?

  Yes

  No

  N/A

• Is there any broken/burned out lighting?

  Yes

  No

  N/A

• Is the lighting throughout the property sufficient to work and move about safely?

  Yes

  No

  N/A

• Do the occupants have any concerns regarding the lighting at the property?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Noise

• Is the area surrounding the property particularly noisy?

  Yes

  No

  N/A

• Is there any noisy equipment or facilities including plumbing?

  Yes

  No

  N/A

• Is there continuous noise?

  Yes

  No

  N/A

• Have the occupants raised any concerns regarding noise?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Domestic Hygiene, Pests and Refuse

• Is there a clean, functioning waste bin in the area which is used for appropriate waste?

  Yes

  No

  N/A

• Is there a domestic waste bin available in the kitchen which is not overfilled and in good condition?

  Yes

  No

  N/A

• Is there any evidence of vermin/pests such as droppings, ammonia-like smell or gnaw marks?

  Yes

  No

  N/A

• Have any of the occupants raised concerns regarding vermin/pests?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Food Safety

• Are there adequate and suitable food storage facilities including power socket outlets provided?

  Yes

  No

  N/A

• Are there adequate cooking facilities provided?

  Yes

  No

  N/A

• Is there adequate space for food preparation?

  Yes

  No

  N/A

• Are sinks, draining boards and work tops properly installed and fitted including being sealed to adjacent surfaces and provided with splash-backs?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Personal Hygiene, Sanitation and Drainage

• Are there adequate and suitable washing facilities available? (for personal hygiene, clothes and cooking equipment)

  Yes

  No

  N/A

• Are the washing facilities present of a good standard?

  Yes

  No

  N/A

• Are there enough toilets and bathrooms available for the number of occupants?

  Yes

  No

  N/A

• Are the drainage facilities adequate?

  Yes

  No

  N/A

• Has anyone raised any concerns regarding hygiene, sanitation or drainage?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Water Supply

• Has a legionella risk assessment been carried out?

  Yes

  No

  N/A

• Have recommendations from the legionella risk assessment been completed?

  Yes

  No

  N/A

• Are appropriate measures being carried out to control and manage legionella bacterium?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Falls Associated with Baths/Showers

• Are baths and/or showers stable and securely fitted?

  Yes

  No

  N/A

• Are safety features in the bathroom incorporated such as handles or grab rails?

  Yes

  No

  N/A

• Is there sufficient functional space in the bathroom to enable occupants to dress, undress and dry themselves?

  Yes

  No

  N/A

• Have all baths or showers had anti-slip mats or anti-slip flooring installed around them?

  Yes

  No

  N/A

• Do occupants with mobility issues have a Falls Risk Assessment?

  Yes

  No

  N/A

• Has anyone raised any concerns regarding slips associated with baths?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Falls on Level Surfaces

• Is there a properly constructed floor, path or yard where needed?

  Yes

  No

  N/A

• Are there any loose paving stones, uneven surfaces and/or overgrown land on the grounds?

  Yes

  No

  N/A

• Are there any slippery or icy conditions?

  Yes

  No

  N/A

• Are all carpets and floor coverings inside the property in good condition and free from disrepair?

  Yes

  No

  N/A

• Are all carpets and floor coverings inside the property fitted tightly preventing slippage or bunching?

  Yes

  No

  N/A

• Are all trailing cables kept to a minimum and away from walk areas?

  Yes

  No

  N/A

• Are all walk areas kept clear of obstructions?

  Yes

  No

  N/A

• Are personal belongings kept off of the floor and stored responsibly away from main traffic routes?

  Yes

  No

  N/A

• Has anyone raised any concerns regarding slips, trips and falls on level surfaces?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Falls Associated with Stairs and Ramps

• Are there bannisters lining each staircase?

  Yes

  No

  N/A

• Are all bannisters and/or handrails secure and free from signs of damage?

  Yes

  No

  N/A

• Are floor coverings across stairs and ramps well fastened, in good condition and free from disrepair?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Falls between Levels

• If there is an attic, is it locked?

  Yes

  No

  N/A

• Do any windows open below waist height?

  Yes

  No

  N/A

• For windows above ground floor level, are restrictors fitted to limit window opening to 100mm in place?

  Yes

  No

  N/A

• Does the property have a balcony?

  Yes

  No

• Is it adequately protected with a guarding greater than 1,100mm in height?

  Yes

  No

  N/A

• Is the guarding greater than 1,100mm in height?

  Yes

  No

  N/A

• Is the guarding of solid construction and secure?

  Yes

  No

  N/A

• Could the guarding be easily climbed?

  Yes

  No

  N/A

• Are there openings in the guarding that open greater than 100mm?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Electrical Hazards

• Do all electrical sockets operate normally?

  Yes

  No

  N/A

• Are all electrical sockets and cables free from visible damage?

  Yes

  No

  N/A

• Are there any signs of overheating or arcing visible on the socket such as browning of the plastic around the socket holes?

  Yes

  No

  N/A

• Is a plug-in Residual Current Device (RCD) adapter used when there is concern with using an occupant's electrical equipment or where leads are used outside?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Fire

• Has a fire risk assessment been completed or reviewed in the last 12 months?

  Yes

  No

  N/A

• Have all fire safety actions been completed?

  Yes

  No

  N/A

• Is there any disrepair to the fabric of walls or ceilings?

  Yes

  No

  N/A

• Are internal doors made of solid construction and free from damage?

  Yes

  No

  N/A

• Do all doors close fully shut into the door frame when released from the open position?

  Yes

  No

  N/A

• Has the fire blanket in the kitchen been formally inspected in the last 12 months?

  Yes

  No

  N/A

• Is the fire blanket stored in its protective pouch and fixed to the wall in the kitchen?

  Yes

  No

  N/A

• Is the fire blanket protective pouch within 1-2 metres of the cooker and fixed between the cooker and the nearest exit?

  Yes

  No

  N/A

• Is a portable convector heater being used anywhere within the property?

  Yes

  No

  N/A

• Are fire doors being propped or wedged open?

  Yes

  No

  N/A

• Are fire exits and escape routes being kept clear at all times?

  Yes

  No

  N/A

• Is the fire alarm panel fault-free?

  Yes

  No

  N/A

• If fire extinguishers are provided, are they free from damage? I.e. Safety pins intact, gauges in the green and hoses/horns in place?

  Yes

  No

  N/A

• Are there any concerns regarding fire safety?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Flames, Hot Surfaces and Materials

• Are all hot water outlets set at a reasonable temperature?

  Yes

  No

  N/A

• Are all hot water outlets labelled?

  Yes

  No

  N/A

• Are all hot surfaces labelled?

  Yes

  No

  N/A

• Are hot surfaces such as hot water pipes covered where they present a risk of burns?

  Yes

  No

  N/A

• Has anyone raised any concerns about burns or scalding?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Collision and Entrapment

• Do all door self-closing devices operate in a smooth and timely manner?

  Yes

  No

  N/A

• Is the glazing in a door, low window or other vulnerable location made of safety glass?

  Yes

  No

  N/A

• Is there disrepair to windows, frames and/or window furniture?

  Yes

  No

  N/A

• Is there low head room to doors well under 1.9 metres?

  Yes

  No

  N/A

• Are there low beams and ceilings well under 1.9 metres?

  Yes

  No

  N/A

• Are there gaps of over 60mm between the end of a bed rail and headboard?

  Yes

  No

  N/A

• Are there gaps of over 120mm from any accessible opening between the bed rail and the mattress platform?

  Yes

  No

  N/A

• Are there unprotected gaps of over 100mm in bannisters?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?

Explosions

• Does the property have a mains gas supply?

  Yes

  No

• Are there any obvious ignition sources close to gas appliances?

  Yes

  No

  N/A

• Has anyone raised any concern regarding explosions?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Ergonomics

• Can all the amenities be used with ease? I.e. Storage of heavy items being kept in lower level cupboards, shelving etc and appropriate siting of electric switches.

  Yes

  No

  N/A

• Has anyone raised any concerns about ergonomics or the layout of the property?

  Yes

  No

• Are there obvious defects/health and safety concerns?

Structural Collapse and Falling Elements

• Is all guttering including rainwater goods secure?

  Yes

  No

  N/A

• Is there anything overhanging from the roof such as bird spikes, gutter brushes, roof tiles and so forth?

  Yes

  No

  N/A

• Does there appear to be any drainage or flooding issues?

  Yes

  No

  N/A

• Are there any loose fittings or fixtures such as lights, cupboards or shelves?

  Yes

  No

  N/A

• Are there any maintenance issues that could affect health and safety?

  Yes

  No

  N/A

• Are there any concerns regarding structural integrity?

  Yes

  No

  N/A

• Are there obvious defects/health and safety concerns?