Audit

1. Previous Audit

1.1 Is there a previous audit?

1.1.1 Has previous audit been reviewed

1.1.2 Are there any outstanding issues/actions?

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2. Management of OH&S

2.1 Is the OH&S policy on display and signed by the CEO?

2.2 Do staff have access to current OH&S information/procedures in the work area?

2.3 Are staff aware of Queensland Health's OH&S Policy and their responsibilities for OH&S?

2.4 Are OH&S training needs for staff identified through a training needs analysis?

2.5 Are staff released for mandatory training?

2.6 Are staff consulted about OH&S?

2.7 Are staff aware of the identity and contact arrangements for their Health and Safety Representative and OH&S Officer?

2.8 Do staff understand when, how and what type of incidents should be reported?

2.9 Are workplace incident forms available?

2.10 Is there evidence of hazards being identified and reported in the work area by staff?

2.11 Are the minutes from the OH&S Committee meeting available to staff?

2.12 Have staff been trained in emergency plans relevant to the work area?

Notes

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3. Occupational Violence

3.1 Is there a system of work to identify patients who have a past history of aggressive behaviour?

3.2 Have staff attended local induction/orientation?

3.3 Are patient/client aggression incidents towards staff reported to the Line Manager and recorded (eg IMS/Prime), monitored and reviewed appropriately?

3.4 Are staff aware of the code black protocols for the work area?

3.5 Has an Occupational Violence Risk Assessment (OVRA) been conducted to identify and manage the risk of occupational violence?

3.6 Is information and training provided to staff at the respective training level on Occupational Violence issues?

3.7 Are incidents resulting from patient/client aggression investigated?

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4. Muculoskeletal Disorder Prevention and Manual Handling

4.1 Do the worker/s sampled have a basic awareness of:
1. What is a MSD;
2. What activities could cause a MSD;
3. What to do if they have a MSD (at work)?

4.2 Where workers use a computer more than two thirds of the day (66%) while they are at work, have workers completed a Computer Workstation Self Assessment Checklist on their workstation in the last 12 months?

4.3 Have all new starters since June 2010 completed the Healthcare Ergonomics Mandatory Training module ‘Introduction to the Prevention and Management of Musculoskeletal Disorders’ within 6 weeks of commencement?

4.4 Is there documented evidence of activities to provide workers with appropriate information, training and supervision for manual handling tasks (not patient handling)?

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5. Fire Safety

5.1 Are evacuation routes clear of obstructions?

5.2 Are the fire/smoke doors unobstructed and undamaged?

5.3 Are the evacuation signs / diagrams securely fastened and orientated?

5.4 Are evacuation plans current and are staff aware of their contents?

5.5 Was their a trained fire warden on site during the audit?

5.6 Are the exit signs / emergency lighting undamaged?

5.7 Have all fire extinguisher and hose reel service tags been stamped within the last six months?

5.8 Is fire safety housekeeping acceptable in work unit / public areas which adjoin the work unit?

5.9 Have general evacuation instructions been given, are records of instruction kept and available upon request?

5.10 Have first-response evacuation instructions been given, are records of instruction kept and available upon request?

5.11 Have evacuation coordination instructions been given to the Wardens?

5.12 Has a District Fire Safety Coordinator been appointed for the District?

5.13 Are all fires immediately reported to the QFRS?

Notes

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6. Driver Safety

6.1 Are workers fully licensed to drive vehicles required in your workplace?

6.2 Are copies kept?

6.3 Do staff drive a vehicle or motor bike for work ? If so have they done the (desk top) Online Driver Safety Instruction Training?

6.4 Is driver safety awareness communicated through out the district/facility?

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7. HAZMATS

7.1 Is there a Chemical Register maintained for the site?

7.2 Is the site a registered Dangerous Goods Site?

7.3 Are staff advised at induction how and where to access SDSs?

7.4 Are correct labels are fixed to all containers of HAZMAT?

7.5 Is PPE provided to staff, staff trained in its use, maintenance and storage?

7.6 Are staff aware of where and how to use Spill Kits. Are they are appropriately stocked, maintained and signage displayed?

7.7 Have staff undergone orientation and induction training about HAZMAT?

7.8 Does the work area up-date the HAZMAT register and SDS when changes in work area HAZMAT occur?

7.9 Are Facility HAZMAT registers regularly reviewed and maintained in District?

Notes

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8. First Aid

8.1 What is the arrangement to access first aid?

8.1.1 Has a risk assessment been conducted of first aid needs?

8.1.2 Are records are kept of first aid certificates to ensure trained staff are available?

8.2 Are records kept (in the approved form) of any work injury, work caused illness or dangerous event?

8.3 Is additional first aid equipment provided as appropriate, e.g. eye wash facilities, emergency showers?

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9. Plant and Equipment

9.1 Are items of plant maintained according to manufacturers specifications and records kept?

9.2 Are operating instructions for all plant or equipment available and displayed?

9.3 Is unauthorised access to plant rooms, switch rooms, and other critical service support areas prevented?

9.4 Are Trolleys or other mechanical aids provided suitable and in good condition for use?

9.5 Are lifting devices in good working order and do they have SWLs?

9.6 Have noise readings been taken where appropriate?

9.7 Is appropriate PPE available for workers and maintained?

9.8 Is storage of PPE appropriate eg: insulated gloves stored in glove bags?

9.9 Are gas cylinders restrained?

9.10 Are gas cylinders stored in a well-ventilated area?

9.11 Are isolation valves for gas lines clearly marked and accessible?

9.12 Is induction or training in the use of equipment implemented in the work area?

9.13 Is electrical equipment correctly tagged/tested and/or protected by a safety switch?

9.14 Are there unserviceable tags available in the work area?

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10.Patient Handling

10.1 Has a FURAT been completed?

10.2 Can the worker/s sampled identify patient handling tasks that they perform at work?

10.3 Can the worker/s sampled identify risk elimination/ higher order risk controls (engineering/ design) for patient handling tasks they perform at work?

10.4 Do worker/s sampled have a basic awareness of:
1. the purpose of individual patient handling assessments (IPHA) and plans
2. whose responsibility it is to complete the IPHA / plan
3. where IPHA/ plans are documented?

10.5 Is there documented evidence of activities to provide workers with appropriate information, training and supervision for patient handling tasks?

Notes

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11.Latex

11.1 Are Non-latex substitutes, identified available and communicated to staff?

11.2 Do staff know how to work safely with identified allergies?

Notes

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12.Electrical

12.1 Are body protection areas tested and tagged?

12.2 Are all leads tested and tagged?

12.3 Do plugs Sockets and Switches appear to be in good condition?

12.4 Do all leads appear to be in good condition?

12.5 Are leads in traffic areas covered or taped down and clear of mechanical damage?

12.6 Is access to switch boards clear and accessible?

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13. House Keeping

13.1 Are there appropriate bins available and clearly marked for relevant waste disposal?

13.2 There are no strained leads and leads in use are fully uncoiled?

13.3 Are passageways, walkways and the access to them kept clear of obstructions?

13.4 Is noise level acceptable under normal working conditions?

13.5 Is lighting adequate for area?

13.6 Are reported faults actioned and corrected in a reasonable time frame?

13.7 Are staff amenities maintained?

13.8 is general housekeeping in the area acceptable?

Notes

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14. Confined Spaces

14.1 Is a procedure for Confined Space Safety documented and provided to trained staff?

14.2 Are Confined Spaces identified and a register maintained?

14.3 Is an Entry permit incorporating a work method statement or equivalent completed for each entry into a Confined space?

14.4 Do staff and contractors entering Confined Spaces have current certification and are records maintained?

Notes

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15. Infection Control

15.1 Are district/Facility Infection Control Policy and Procedures and/or QH Infection Control Guidelines available for staff use?

15.2 Is there a contact person for Infection Prevention and Control?

15.3 Are hand washing facilities available?

15.4 Are alcohol based Hand hygiene products available?

15.5 Is appropriate PPE provided and used (gloves, eye protection, aprons or gowns)?

15.6 Is a Sharps disposal container available, at point of use?

15.7 Are Sharps disposal containers replaced when sharps reach the fill line?

15.8 Are staff aware of the process to follow should they sustain a sharps injury or splash with blood or body fluid?

15.9 Is there a procedure for the management and investigation of sharps injuries or exposures to blood and body substances?

15.10 Is there an Infection Control Committee (or equivalent committee) within the facility/HSD?

15.11 Does a process exists for staff to access:
- Hepatitis B immunisation
- Influenza
- Measles, mumps and rubella
- Hepatitis A (as appropriate)
- Varicella zoster virus (chicken pox)
- Bordetella pertussis (whooping cough)?

Notes

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16. Working at Heights

16.1 Are staff instructed in the safe use of ladders?

16.2 Are ladders checked and maintained regularly?

16.3 Are ladders secured against movement at all times eg someone to foot ladder?

16.4 Do electrical staff only use ladders which are non conductive?

Notes

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17. Cytotoxic Materials

17.1 Are cytotoxic drugs routinely used in this unit?

17.2 Has the work area completed risk assessments for cytotoxic substances stored, used or handled in the area?

17.3 Do staff recognise cytotoxic symbols and distinguishing colour code?

17.4 Do staff know and follow the procedure for safe handling/ treatment of cytotoxic-contaminated waste?

17.5 Are cytotoxic collection bins / containers in close proximity to site of waste generation?

17.6 Are cytotoxic-specific spill kits available where cytotoxic materials are stored, used, handled and disposed of?

17.7 The work area has a ready supply of alginate inner bags and labelled or coloured cloth laundry bags for cytotoxic contaminated laundry

17.8 Are workers trained in all aspects of cytotoxic spills and related waste management?

Notes

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18. Workplace Specifics

Issues

Workplace Specific Issues

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Sign off
OH&S Practitioner
Area/Unit Representative
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.