Audit - Spot Check (Driver)

Information

Audit Title
Document No.
Client / Site
Conducted on
Prepared by
Location
Personnel

0.0 Explanation

Is the information to use iAuditor clear? Client / Site : Tap here the name of the Unit – Name Driver (Example: LFR – Piet Jansen) Conducted on : Date (automatically) Prepared by : Name auditor (your own name) Location : Use GPS at the right Personnel : Tap here to enter the names of any additional personnel who assisted during the audit

1.0 Driver Spot Check (Equipment Truck - Trailer).

Is there sufficiënt visibillity through the window (no Christmas lights, laptops, flags, cuddly animals, license plates, etc.). If no, please explain why this is important and make an appointment for a follow up. When there is insufficiënt sight by window, it can disturb your view with an accident as result. Action could be: - E-learning Risk Assessments - E-learning BBS - E-learning Safety Driver - MasterClass BBS (Academy) - Driver Manual update chapter H03.03 General Safety - Driver Manual update chapter H05.01 Road Conduct and Damage prevention
Is the cabine of the truck cleaned up / tidy? If no, please explain why this is important and make an appointment for a follow up. Secure objects lying around in the cabin, so that they do not become flying objects during an emergency break. Specific examples: Helmet, suitcase, couplings, (gas) bottles, etc. Action could be: - E-learning Risk Assessments - E-learning BBS - E-learning Safety Driver - MasterClass BBS (Academy) - Driver Manual update chapter H03.03 General Safety
Are the mirrors correctly adjusted? If no, please explain why this is important and make an appointment for a follow up. It is very important that the cabin windows are clean and that you have an open view in all directions. The same goes for the mirrors; if they are not clean you rear and side view is not only bad but a dirty mirror also reflects the light in a nasty way. Filling up the cabin window has led to accidents before, as well as to a conviction or community service, as happened to a driver who overran a child and might have noticed it but for a filled up front window. It was not a Van den Bosch driver, but you would not want it happening to you! Action could be: - E-learning Risk Assessments - E-learning BBS - E-learning Safety Driver - MasterClass BBS (Academy) - Driver Manual update chapter H03.03 General Safety - Driver Manual update chapter H05.01 Conduct on the road and Damage Prevention
Is the Board Computer and or telephone used during driving? Please take a sample by GreenCat and Truck Communication. If yes, please explain why this is important and make an appointment for a follow up. Activities on the side: the seatbelt must be worn and the driver must only be concerned with the driving itself while driving. This does not include attention for: Phoning, using the DIGITACH or GPS systems, preparing something to eat or drink, reading a map, etc. Action could be: - E-learning Risk Assessments - E-learning BBS - E-learning Safety Driver - MasterClass BBS (Academy) - Driver Manual update chapter H03.03 General Safety - Driver Manual update chapter H05.01 Conduct on the road and Damage Prevention
Is the actual situation of the truck - trailer (container) in a correct condition? If no, please explain why this is important and make an appointment for a follow up (follow procedure). See procedure P-W 06.00 Regular and Non Regular Maintenance (Report Repairs). - Check the condition of the car. Are there any damages, is there any irregularity in its condition? If yes, please contact your planner. - Check fluids and have them filled up (Oil). - Check brakes. If not OK check back with the shop. - Check coolant and fill up if necessary. - Check lights and replace if necessary. - Check condition and pressure of tyres (bloated tyres/not enough profile/wear). If necessary, correct as described below. - Check for leaks. If so, please contact the shop. - Check the wheel nuts. Tighten them if necessary. - Fill up the tank if necessary. - Check the mirrors. Are they clean and in the right position? Set and clean as required. - Check the windows. Are they clean and undamaged? - Drain air vessels (use a receptacle, e.g. a bucket). If the seals on the hose connections get wet/damp, there is moisture in the air system. - Check if there are fire extinguishers. If not, please contact the shop. - Check for wheel chocks. If not present, please contact the shop. - Check the personal protective equipment. If not present, please contact the planner. - Is the trailer hooked up well? When in doubt, use the checklist in Hook up procedure (Driver Manual H-08.00) - Check when hooking up a heated tank or a reefer if heater or cooler are working and check if the temperature is correct. - Are all gauges and dashboard warning lights working properly? - Fire extinguisher (ADR) present? - Eye wash bottles - Sewer cover and absorber - Tools present? Action could be: - E-learning BBS - MasterClass Damage Prevention (Academy) - MasterClass Driving Analysis (Academy) - Driver Manual update chapter H03.03 General Safety - Driver Manual update chapter H04.01 Checklist Equipment and Driver - Driver Manual update chapter H05.01 Conduct on the road and Damage Prevention
Is the handbrake sticker presented in the truck? If no, please explain why this is important and make an appointment for a follow up. For explanation or details, see proffesional Driver "Take a brake" 2011-05-00. Action could be: - E-learning Risk Assessments - MasterClass Damage Prevention (Academy) - MasterClass Driving Analysis (Academy) - Driver Manual update chapter H03.03 General Safety - Driver Manual update chapter H04.01 Checklist Equipment and Driver - Driver Manual update chapter H05.01 Conduct on the road and Damage Prevention - Professional Driver Quality edition nr. 02 (2011-05-00)
Are the following personal documents present and still valid? - Valid drivers’ license - Valid passport - Employer’s certificate - Drivers CPC - Health insurance card - ADR (hazardous substances and materials) documents, if so required - Registration card of the Truck - Registration card of the Trailer - APK- certificate (Dutch MOT/TüV) - Cleaning certificate - Does the certificate belong to this trailer? Is it still valid? - Is the seal still intact? - Euro sticker - Maut (German toll) boxes (optional) - Any exemptions required - Delivery notes Does the delivery note match the load? Is the recipient correct? - Customs documents - Permits - Insurance card - Accident forms (at least 2) If no, please explain why this is important and make an appointment for a follow up. Action could be: - MasterClass Van den Bosch Driver (Academy) - Driver Manual update chapter H04.01 Checklist Equipment and Driver - Driver Manual update chapter H07.02 Documents

2.0 Driver Spot Check (Equipment Personal)

Is the seat belt being used during driving and will the driver not used alcohol - drugs - medicals? Just a question without (data) control. If no, please explain why this is important and make an appointment for a follow up. Action could be: - E-learning Risk Assessments - MasterClass Damage Prevention (Academy) - MasterClass Driving Analysis (Academy) - Driver Manual update chapter H03.03 General Safety - Driver Manual update chapter H04.01 Checklist Equipment and Driver - Driver Manual update chapter H05.01 Conduct on the road and Damage Prevention
Will use the driver the correct PPE's and are the PPE's in a correct condition? If no, please explain why this is important and make an appointment for a follow up. Action could be: - E-learning Risk Assessments - E-learning PPE - E-learning Safety 01 & 02 - MasterClass Van den Bosch Driver (Academy) - Driver Manual update chapter H03.03 General Safety - Driver Manual update chapter H04.01 Checklist Equipment and Driver - Driver Manual update chapter H05.01 Conduct on the road and Damage Prevention - Driver Manual update chapter H07.04 Loading and Unloading (Tank - Silo - Tipper)
Is the driver representative? Clothes (arms and legs covered), hair, smell / odor. If no, please explain why this is important and make an appointment for a follow up. The company expects every driver to remember he or she is representing the company when at work and to dress accordingly. This is important for safety reasons and food safety reasons as well. Below you will find the attention points for each driver as well as those that matter for drivers active in food and/or pet food transports especially. This is a minimum Van den Bosch requirement for every driver and various spot checks are carried out throughout the organisation to check compliance. General points of attention: - Washing your hands with soap is mandatory before starting work, after breaks, after toilet use and whenever necessary for a hygienic way of working. - Smoking, and eating or drinking in the operational areas as well as in the loading and unloading areas are not allowed. This is only allowed in the company restaurant. It is also not allowed to bring smoking materials, food or drinks to the operational areas. - Clothing: Representative clothing can mean different things. It may be overalls issued for specific work. If the work does not require overalls, the clothing may consist of jeans or similar pants with a T-shirt/shirt/sweater/jacket. Please always make sure arms can be covered with regard to food safety. Dirty or torn clothing, shorts or trainers are never allowed. - To increase safety, it is important to always wear a Hi Vis jacket. It makes sure that you are clearly visible to others. Also a helmet increases your safety and so do safety shoes, protective glasses, gloves and perhaps a safety harness. For details please see the specific personal protective equipment training in E-learning. Specific attention regarding food safety: - Preferably overalls and work coats without outside pockets to prevent contamination. Pockets are closed during work to prevent contamination of tanks.It is not allowed to wear jewellery (necklaces, rings, bracelets, earrings, watches or visible piercings) during work. - Broken glass, vermin or their excrements will be reported to the Planning Department immediately. - Hairs are covered with a hairnet underneath the helmet. - Covering both arms and legs is mandatory in food and/or pet food transport. - For injuries that need a plaster, a blue plaster is required at all times. Blue plasters are metal detectable and also easily visible in a product. - A beard and/or moustache always need to be covered by a beard net. Action could be: - E-learning Food- and Feedsafety - E-learning Communication - MasterClass Van den Bosch Driver (Academy) - Driver Manual update chapter H03.04 Quality and Quality Standards

3.0 Closing

Date interview?
Appointments?
Actions - Follow up
- Academy
- Complaint Registration
- E-learning (Risk Assessments)
- E-learning SHE-Q
- Meeting with Planner
- Meeting with HR
- Penalty
Review?
- None
- Day
- Week
- Month
- Quarter
- Year
Priority?
Signature Auditee
Signature Auditor