Branch Transport Visit

• Site conducted

• Conducted on

  Date

• Prepared by

• Location
  Address

Visit

• Branch/Site Manager:

• No. Of Vehicles on Site:

Vehicle, MHE & Ancillary Equipment Checks

• Registration

• Carry out vehicle defect report with Driver

  Pass

  Fail

  N/A

In Cab

• Cleanliness

  Yes

  No

  N/A

• Body

  Yes

  No

  N/A

• Cleanliness

  Yes

  No

  N/A

• Major or Critical Defects

  Safe

  At Risk

  N/A

Equipment Examination

• Do all works trucks have their fleet (FL) number visible?

  Yes

  No

  N/A

• Is the lifting capacity plate visible on each truck?

  Yes

  No

  N/A

• Is the unladen weight of the vehicle or trailer displayed on the side of the vehicle?

  Yes

  No

  N/A

• Do drivers and branch staff understand the maximum payloads vehicles can carry?

  Yes

  No

  N/A

• Crane Vehicles Only: Is the latest Certificate of Thorough Examination (or copy) for the crane in the cab?

  Yes

  No

  N/A

• Tail Lift Vehicles Only – is the latest testing certificate (or copy) for the tail lift in the cab

  Yes

  No

  N/A

• Commercial Vehicles - is there a 'Bump Card' in the cab?

  Yes

  No

  N/A

• Crane vehicles Only: Are vehicles equipped with traffic cones, corner protectors, lifting bars etc?

  Yes

  No

  N/A

Vehicle Load Security

• Is there sufficient load securing equipment available for each vehicle?

  Yes

  No

  N/A

• Is the load securing equipment in good working condition?

  Yes

  No

  N/A

Defect Reporting Systems Examination - Please review 3 Months of defect reports backwards from today

• Is there one defect report file in use for each vehicle, trailer and fork lift truck?

  Yes

  No

  N/A

• Is each of the files readily available for inspection and are not split across different locations or files?

  Yes

  No

  N/A

• Are the reports filed in ascending date and serial number order? Are there any mixed serial numbers?

  Yes

  No

  N/A

• Are reports signed off and dated by the branch manager or designate?

  Yes

  No

  N/A

• Are reports completed fully by the driver? Including date, odometer reading, registration and name?

  Yes

  No

  N/A

• Are there defects being recorded on the reports? Do these defects appear on service records?

  Yes

  No

  N/A

PMI Arrangements

• Vehicle inspection schedule on display and each date marked off with date completed?

  Compliant

  Non-Compliant

  N/A

• Is each vehicle /trailer up to date with inspections in line with the service schedule provided by SGBD?

  Yes

  No

  N/A

• Have any vehicles/trailer missed their inspection appointment this year?

  Yes

  No

  N/A

• Did any of these vehicles /trailer go on a public highway other than to attend an inspection?

  Yes

  No

  N/A

• Ref

• Where a defect is recorded, are the corrective actions taken being recorded on the defect report?

  Yes

  No

  N/A

• Are unrecorded defects being recorded on service records?

  Compliant

  Non-Compliant

  N/A

• Are non-use reports in use

  Yes

  No

  N/A

• Are there any gaps of more than one day (plus any non-trading day) in the sample?

  Compliant

  Non-Compliant

  N/A

• Do any of the reports show that items not applicable to that vehicle have been marked as checked?

Tachograph, Working Time and Drivers’ Hours Controls

• Are drivers given sufficient opportunity to take WTD and EU hours daily and weekly rest breaks?

  Yes

  No

  N/A

• Is the tachograph and VU/DC download unit available, with working memory card & in working order?

  Yes

  No

  N/A

• Are VU and DC downloads happening every week?

  Yes

  No

  N/A

• Is the tachograph company card in date, and kept secure in the branch safe?

  Yes

  No

  N/A

• Is delivery planning effective to ensure breaks are taken on time and without pressure to avoid them?

  Yes

  No

  N/A

• Are tachograph analysis reports actioned by BM and Driver & held on file in branch for >12 months?

  Yes

  No

  N/A

• Are WTD Record sheets completed correctly and held on file in branch for >2 years?

  Yes

  No

  N/A

• Are WTD record sheets being used, and are they being used to update the WTD record system online?

  Yes

  No

  N/A

• Are WTD hour’s records online up to date? (Get Update from TCntr)

  Yes

  No

  N/A

Authority To Operate

• ATO’s for each commercial driver?

  Yes

  No

  N/A

• ATO’s for each crane operator?

  Yes

  No

  N/A

• ATO’s for each MHE operator?

  Yes

  No

  N/A

• ATO’s for Banksman, Forklift attachments etc?

  Yes

  No

  N/A

General Controls

• Are keys returned and secured at the end of the day in the branch safe? (not a key safe)

  Yes

  No

  N/A

• Are the fuel cards returned and secured at the end of the day?

  Yes

  No

  N/A

• Are vehicles locked up each night and are the vehicles in a safe position?

  Yes

  No

  N/A

Fleetwave Damage reporting

• Is the online incident reporting system known in branch and is this used? (FleetWave)

  Yes

  No

  N/A

• Show BM and Driver Risk Gradings+ Cost involved

• Are Drivers/Operators fully aware of Defect Proceadures

  Yes

  No

  N/A

• Driver Observation carried out

  Yes

  No

  N/A

ICON and House keeping

• DMS - Loads Planned in Advance

  Good

  Fair

  Poor

  N/A

• ICON- WDL-IBT's Cleared down where required

  Good

  Fair

  Poor

  N/A

• Review OTIF. POD <br>

  Good

  Fair

  Poor

  N/A

POD

• Do all drivers have access to handheld devices and able to use

  Yes

  No

  N/A

• MDT- POD usage stats

  Good

  Fair

  Poor

  N/A

External Courier options

• Are all staff aware of City Sprint and how to use and bennifits

  Yes

  No

  N/A

Vehicle Activity and MDT Delivered Sales KPI@s

• Yard Operations Observe & Review 7:30 Departures ( Behaviours of the Yard & Drivers)

  Good

  Fair

  Poor

  N/A

• Yard Operations Board ( In Full Use , Loads , Departure Times, Turnaround Times, Time Loading )

  Good

  Fair

  Poor

  N/A

• Yard Operations Team Brief <br>

  Yes

  No

  N/A

RA's

• Are all Risk assessments upto date as per weekly matrix

  Yes

  No

  N/A

EHS Champions

• Are they engaging with BM

  Yes

  No

  N/A

• Review KPI Package with BM

  Yes

  No

  N/A

Any Other Business

• undefined

Report Finished

• BM Sig

  Sign

• LTM Sig

  Sign