Building Pre Occupation Statutory Compliance Audit.

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

BUILDING DETAILS

• Full Property Address

• Landlords Contact Details

• Clients Contact Details

• Details of adjoining properties that share any services (utilities, car parking, Reception etc)Breif

ASBESTOS

• Does an up to date Asbestos Risk Assessment / survey exist?

  Yes

  No

  N/A

• When was the report carried out ?

  Date

• Does an Asbestos Management Plan Exist?

  Yes

  No

  N/A

• Is the Management Plan maintained?

  Yes

  No

  N/A

CLEANING

• Who is the cleaning contractor?

• Are cleaning equipment and consumables locked away when not in use

  Yes

  No

  N/A

• Are the COSHH register and hazard data sheets readily available for use in an emergency?

  Yes

  No

  N/A

PEST CONTROL

• Who is the Pest control contractor

  Yes

  No

  N/A

• Are the COSHH register and hazard data sheets readily available for use in an emergency?

  Yes

  No

  N/A

• Is there a register showing regular visits by the Pest Control company?

  Yes

  No

  N/A

• Are all action points cleared in a timely manner?

  Yes

  No

  N/A

CCTV

• Who manages and operates the system?

• Brief description of the system

• Do any of the cameras cover public areas?

  Yes

  No

  N/A

• Is there a Management system in place that satisfies the requirements of the Data Protection Act when holding, viewing and distributing images?

  Yes

  No

  N/A

• Is the CCTV system maintained and registered

  Yes

  No

  N/A

FIRE

• Is there an up to date Fire Risk Assessment (FRA) available?

  Yes

  No

  N/A

• Date of the current or last FRA

  Date

• Date the next FRA is due

  Date

• Have all action points been closed?

  Yes

  No

  N/A

• Brief description of the Fire Detection & Alarm system

• How often is the Fire Detection & Alarm system maintained?

  Select Weekly Monthly Quaterly 6 Monthly Annualy Bi Annually Never

  • Weekly
  • Monthly
  • Quaterly
  • 6 Monthly
  • Annualy
  • Bi Annually
  • Never

• Date of last Maintenance visit

  Date

• Date of next maintenance visit

  Date

• How often is the Fire Detection & Alarm system tested

  Select Weekly Monthly Quaterly 6 Monthly Annualy Bi Annually Never

  • Weekly
  • Monthly
  • Quaterly
  • 6 Monthly
  • Annualy
  • Bi Annually
  • Never

• Is there any history of false alarms?

  Yes

  No

  N/A

• Are alterations and additions to the system carried out by competent persons and documented?

  Yes

  No

  N/A

• Are there manual call points?

  Yes

  No

  N/A

• Add media

  Media

• Are there smoke heads / heat detectors

  Yes

  No

  N/A

• Are there any Fire Hose Reels?

  Yes

  No

  N/A

• Add media

  Media

• What is the date if the last test/inspection?

  Date

• Are there any Fire Roller Shutters?

  Yes

  No

  N/A

• Add media

  Media

• What is the date if the last test/inspection?

  Date

• Are there Wet/ Dry Risers (or similar)?

  Yes

  No

  N/A

• What is the date of the last inspection?

  Date

• Add media

  Media

• Are there any Sprinkler systems?

  Yes

  No

  N/A

• How often are the sprinklers tested?

  Weekly

  Monthly

  Quarterly

  6 monthly

  Annualy

• What is the date if the last test/inspection?

  Date

• Add media

  Media

• Are there any Portable Hand Held Fire Extinguishers?

  Yes

  No

  N/A

• Add media

  Media

• What is the date if the last test/inspection?

  Date

WATER TREATMENT

• Is there an up to date L8 Water Risk Assessment ?

  Yes

  No

  N/A

• Are there any water cooled evaporators?

  Yes

  No

  N/A

• Have they been registered with the Local Authority?

  Yes

  No

  N/A

• Are samples taken from the domestic & closed water systems and tested by an accredited laboratory?

  Yes

  No

  N/A

• Is there any history of legionella bacteria growth in the water system?

  Yes

  No

  N/A

• Are temperatures taken on a regular basis at sentinel outlets and less frequently at all other outlets?

  Yes

  No

  N/A

• Are unused outlets identified and flushed regularly?

  Yes

  No

  N/A

• Are spray taps and shower heads flushed and cleaned on a regular basis?

  Yes

  No

  N/A

LIFTS

• Brief description of the lifts ( Quantity, type, floors served etc)

• How often are lifts Maintained?

  Monthly

  Bi Monthly

  Quarterly

  Half Yearly

  Annualy

• When was the last Statutory Inspection carried out on the lifts

  Date

• If there were any recommendations noted, were they all dealt with ?

  Yes

  No

  N/A

• When is the next Statutory Inspection due?

  Date

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH. (COSHH)

• Have hazardous substances been identified and documented?

  Yes

  No

  N/A

• Are Hazard Data Sheets and Emergency Action Details easily available and are users aware of their existence ?

  Yes

  No

  N/A

FIRST AID

• Are there sufficient First Aiders trained (and contact details easily available) for the amount of people in the organisation?

  Yes

  No

  N/A

• Are there a sufficient number of fully stocked First Aid kits easily available if needed?

  Yes

  No

  N/A

DDA ( The Equality Act 2010)

• Has an Equality Act Audit (DDA) been carried out.

  Yes

  No

  N/A

• If there were any recommendations in the report were they carried out?

  Yes

  No

  N/A

ENVIRONMENTAL

• Is the building registered with the Environment Agency as a producer of waste?

  Yes

  No

  N/A

PRESSURE SYSTEMS

• Are all pressure systems on site inspected on a regular basis?

  Yes

  No

  N/A

• When was the last inspection carried out?

  Date

ELECTRICAL

• Is there a programme in place to ensure all Electrical fixed wiring is tested every 5 years

  Yes

  No

  N/A

• What is the date of the last test?

  Date

• Were there any code 1 items were noted that "requires urgent attention" ? How many?

  Yes

  No

  N/A

• Were there any code 2 items were noted that "requires improvement"? How many?

  Yes

  No

  N/A

• Were there any code 3 items were noted that "require further investigation"? How many?

  Yes

  No

  N/A

• We're there any code 4 items were noted that "do not comply with BS 7671:2008 (as amended) but does not imply that the building is unsafe" ? How many?

  Yes

  No

  N/A

• Is there a programme in place to inspect Portable appliances?

  Yes

  No

  N/A

ENFORCING AGENCY

• Contact details for the relevant Enforcing Agency ( HSE or Local Authority)

• Have any Improvement Notices ever been issued for this Property?

  Yes

  No

  N/A

• Have any Prohibition Notices been issued for this property?

  Yes

  No

  N/A

SUPPLEMENTARY INFORMATION

• Contact details for the Maintenance Contractor

• Contact details for the Cleaning Contractor

• Contact details for the Security Contractor

• Contact details for the CCTV Contractor

• Contact details for the Access Control Contractor

• Contact details for the Pest Control Contractor