Cargo Operations Audit

• Audit Title

• Station

• Department Contact: Charlie Anhut/Mike Amundson

• Auditor

• Auditor Signature

  Sign

• Rep Manager

• Rep Manager Title

• Conducted on

  Date

• Document No.

• Overview:
  Scope: This audit is designed to review regulatory and standard operating procedures.
  Goals: Ensure performance of airport staff meet or exceed all federal regulations and industry best practices.
  Tasks: Complete the checklist and interview responsible management. Ensure Root Cause is assessed and documented if Findings/Corrective Actions occur. Review approved documentation of Operations Specifications.
  

Cargo Facility

• Are hours of operation and contact information current on company website?

  Yes

  No

  N/A

• Is Hazmat information posted and viewable to the public? [49 CFR 175.26])

  Yes

  No

  N/A

• OSHA “Right to know” materials and DOT Hazardous Materials Chart 15 posted?

  Yes

  No

  N/A

• Are manuals available and current? (COM, Hazmat, AOSSP Chapter 8)

  Yes

  No

  N/A

• Is there a current edition of Hazmat Regulations? (IATA DGR or ICAO Technical Instructions)

  Yes

  No

  N/A

• Are there adequate facilities for items of value? <br>• Space for separation and security?<br>• Access controlled?<br>• Transport under escort with communication?

  Yes

  No

  N/A

• Are facilities for perishables adequate?<br>• Climate controlled space?

  Yes

  No

  N/A

• Is there adequate equipment (carts, tractors) in good condition? Are shipments protected from elements?

  Yes

  No

  N/A

• Are all scales used for weighing cargo calibrated on an annual basis by an authorized scale company? Recorded on a Scale Calibration Log?

  Yes

  No

  N/A

• Does the vendor have a contact list for Emergency Action, Sun Country contacts, TSA, and LEO posted?

  Yes

  No

  N/A

Cargo Security

• Is SSI maintained properly in secured location? Disposed of properly?

  Yes

  No

  N/A

• Are doors locked against public access to secure areas? {AOSSP 8.4.1}

  Yes

  No

  N/A

• Is there good night time lighting of all potential points of entry?

  Yes

  No

  N/A

• Adequate control of entry keys?

  Yes

  No

  N/A

• Are agents displaying proper media badge?

  Yes

  No

  N/A

• Is the Known Shipper's List available and current?

  Yes

  No

  N/A

• Is the Indirect Air Carrier (IAC) list available and current?

  Yes

  No

  N/A

• Is the CCSF list available and current?

  Yes

  No

  N/A

• Are the approved methods used for screening cargo?

  Yes

  No

  N/A

• Is the ETD Calibration Log updated every 8 hours?

  Yes

  No

  N/A

• Does the vendor have a letter of approval for OAL physical search training?

  Yes

  No

  N/A

Cargo Procedures

• Are Cargo Shipper's Verification forms completed correctly? Review 30 days.

  Yes

  No

  N/A

• Are Cargo Shipper's Verification form attached to the air waybill and retained for 30 days?

  Yes

  No

  N/A

• How long air waybills maintained?

  Yes

  No

  N/A

• Has the required 100% screening of cargo been performed?

  Yes

  No

  N/A

• Does the vendor accept HRs and perishables?

  Yes

  No

  N/A

• Are agents verifying weight and size for all packages listed on AWB?

  Yes

  No

  N/A

• Are agents performing inspection of all packages received (checking for leaks, abnormalities, etc.)

  Yes

  No

  N/A

• Are Activity Reports submitted properly?

  Yes

  No

  N/A

• Are they maintained in station properly?

  Yes

  No

  N/A

Cargo Transfer Outside AOA

• When cargo is transferred outside AOA, vehicles are enclosed and locked and sealed.

  Yes

  No

  N/A

• Are unauthorized stops permitted enroute?

  Yes

  No

  N/A

US Mail Handling

• Are scanners properly maintained?

  Yes

  No

  N/A

• Are agents scanning all mail items. Are weights checked against mail manifests?

  Yes

  No

  N/A

• When mail is transported, are vehicles in good conditions so mail is protected from elements?

  Yes

  No

  N/A

• Is weight properly documented to AOC, load sheets?

  Yes

  No

  N/A

Training

• Have employees received training on the operation of equipment?

  Yes

  No

  N/A

• Have employees completed Sun Country Cargo training? Are rosters readily available?

  Yes

  No

  N/A

• Have employees completed screening training? Are records readily available?

  Yes

  No

  N/A

Audit Findings

• 

• #

• Risk Number

• Description of Finding/Root Cause

• Review Conducted By:

• Title

• Date

• Recommended Measures