Confined space entry system audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

3.0 Scope

• Is this FPE applied to all confined spaces on premises operated by the Group Company?

  Yes

  No

  N/A

• Is this FPE applied to confined spaces at other locations which may be entered by a Group Company Employee?

  Yes

  No

  N/A

4.1 Hazard identification risk assessment and control

• Has a survey been undertaken to identify all confined spaces and restricted spaces which are present on the operation?

  Yes

  No

  N/A

• Does the survey record the location, structure and or facility in which the confined space is located?

  Yes

  No

  N/A

• Does the survey describe the hazards that may be present in the confined space?

  Yes

  No

  N/A

• Is there a specification for confined space signage?

  Yes

  No

  N/A

• Is it a requirement that each entry point to a confined space has signage specifying the requirements for an entry permit?

  Yes

  No

  N/A

• Are the terms and definitions of a confined and restricted space clear in the documents?

  Yes

  No

  N/A

• Are risk assessments required to be undertaken before a confined space entry permit is issued?

  Yes

  No

  N/A

• Does the risk assessment process require the identification of air quality hazards?<br>

  Yes

  No

  N/A

• Does the risk assessment process require the identification of engulfment/burial hazards?

  Yes

  No

  N/A

• Does the risk assessment process require the identification of temperature extremes?

  Yes

  No

  N/A

• Does the risk assessment process require isolation to control contaminants and energy sources?

  Yes

  No

  N/A

• Does the risk assessment process require the consideration of natural or forced ventilation?

  Yes

  No

  N/A

• Does the risk assessment process require the consideration of the need to use respirators and or breathing apparatus?

  Yes

  No

  N/A

• Does the risk assessment process require the development of rescue plans and the provision of rescue equipment?

  Yes

  No

  N/A

• Does the risk assessment process require the consideration of access/egress considerations? I.e. how easy/difficult is it for people to enter/exit. Can a rescue team with full gear get in the hole or get someone out on a stretcher?

  Yes

  No

  N/A

• Does the risk assessment process require the presence of a standby person at the entrance to a confined space?

  Yes

  No

  N/A

• Are activity based hazards, i.e. the tasks/jobs undertaken while in the confined space, subject to a safe work procedure or task analysis?

  Yes

  No

  N/A

• Does the task analysis address the following requirements as a minimum:<br><br>• Proposed work activities.<br><br>• Equipment to be used.<br><br>• Energy sources to be introduced into the confined space.<br><br>• Potential for generation of contaminants which can be created through the method of work.<br><br>• Requirement for other safety equipment and PPE.<br><br>• Other hazards which may be present.

  Yes

  No

  N/A

• Is there a process which requires Safe Work Procedures to be developed for activities which become more hazardous when carries out inside a confined space?

  Yes

  No

  N/A

• Is there a process which requires Safe Work Procedures to be developed for activities which become more hazardous when carries out inside a confined space?

  Yes

  No

  N/A

• Does the procedure include the activities listed in this section of the FPE?

  Yes

  No

  N/A

• Is there a process in place to review confined space entry surveys every 5 years and every confined space risk assessment every 12 months?

  Yes

  No

  N/A

• Are the circumstances at which a restricted space becomes a confined space clearly identified in documentation?

  Yes

  No

  N/A

4.2 Selection, Training, Competency and Authorisation

• Has medical fitness and health selection criteria for working in a confined space been identified?<br>

  Yes

  No

  N/A

• Does it meet the suggested criteria in the guideline?

  Yes

  No

  N/A

• Is there a process to check that personnel who will work in a confined space meet these criteria?

  Yes

  No

  N/A

• Is there a training and competency assessment system for confined space in place?

  Yes

  No

  N/A

• Does the training and competency program include practical and theoretical examinations?<br>

  Yes

  No

  N/A

• Are training and assessment records kept?

  Yes

  No

  N/A

• For personnel who issue permits does their training include the requirements of this section of the FPE?

  Yes

  No

  N/A

• Does the training program include the requirements of this section of the FPE?

  Yes

  No

  N/A

• Are rescue personnel specifically trained in confined space rescues for each confined space?<br>

  Yes

  No

  N/A

• Is there a rescue and equipment plan for each Confined space?

  Yes

  No

  N/A

• Is the standby person trained? Are the duty/requirements of the standby person clearly outlined in both training and procedures?

  Yes

  No

  N/A

4.3 Communication and awareness

• Are confined spaces required to be identified with a sign at the entry points?

  Yes

  No

  N/A

• Do the signs indicate a permit is required before entry?

  Yes

  No

  N/A

• Are the signs in the local language and English?

  Yes

  No

  N/A

• Are awareness information and or instructions provided on a regular basis to personnel who may perform work in a confined space?

  Yes

  No

  N/A

• Do the topics covered include the four items listed in the is section of the FPE?

  Yes

  No

  N/A

• Is there a change management process in place?

  Yes

  No

  N/A

• Is the change management process applied to changes in confined spaces?

  Yes

  No

  N/A

• Is there a process to identify new confined spaces and to ensure entry requirements are documented, recue plans are updated, the confined space is sign posted as required and personnel are informed?<br>

  Yes

  No

  N/A

4.3 Communication and awareness

• Are confined spaces required to be identified with a sign at the entry points?

  Yes

  No

  N/A

• Do the signs indicate a permit is required before entry?

  Yes

  No

  N/A

• Are the signs in the local language and English?

  Yes

  No

  N/A

• Are awareness information and or instructions provided on a regular basis to personnel who may perform work in a confined space?

  Yes

  No

  N/A

• Do the topics covered include the four items listed in the is section of the FPE?

  Yes

  No

  N/A

• Is there a change management process in place?

  Yes

  No

  N/A

• Is the change management process applied to changes in confined spaces?

  Yes

  No

  N/A

• Is there a process to identify new confined spaces and to ensure entry requirements are documented, recue plans are updated, the confined space is sign posted as required and personnel are informed?<br>

  Yes

  No

  N/A

4.4 Design, Purchase, Fabrication, Installation and Commissioning

• Is there a process in place to review designs for the creation and or existence of confined spaces?

  Yes

  No

  N/A

• Does this process require where possible their elimination?

  Yes

  No

  N/A

• Where confined spaces cannot be eliminated does this process consider changes to the design which will make it safer for people to enter and easier for rescue teams should rescue be necessary?

  Yes

  No

  N/A

• Are purchasing specifications available for SCE equipment required in this section of the FPE?

  Yes

  No

  N/A

• Is equipment purchased in accordance with the purchasing specifications?<br>

  Yes

  No

  N/A

• Are the duty and work environment of extraction systems, required to be understood and specifications formulated to ensure this equipment is capable of withstanding likely operating conditions?<br>

  Yes

  No

  N/A

4.5 Work method and condition control

• Is there a requirement for all confined space entry to be authorised by the use of a confined space entry permit?

  Yes

  No

  N/A

• Does the confined space entry permit record the requirements of this section of the FPE?

  Yes

  No

  N/A

• Is there a process in place to test the atmosphere inside a confined space prior to entry?

  Yes

  No

  N/A

• Are the upper and lower limits for oxygen and other contaminants defined in this process?

  Yes

  No

  N/A

• Are exposure levels for contaminants defined?

  Yes

  No

  N/A

• Is there a specification for lighting and ventilation inside a confined space?

  Yes

  No

  N/A

• Is there a specific approval process in place to allow entry to a confined space without atmospheric testing?

  Yes

  No

  N/A

• Where are permits filed after the task?

  Yes

  No

  N/A

4.6 Maintenance

• Is there a process in place to calibrate and maintain gas detection equipment according to the manufacturer’s specifications?

  Yes

  No

  N/A

• Is gas testing equipment required to be tested prior to analysis of air in a confided space?

  Yes

  No

  N/A

• Is there a process in place to test the air supplied by a compressor prior to entry of a confined space?

  Yes

  No

  N/A

• Is all protection, rescue, ventilation and other safety equipment used for confined space entry included in a maintenance program?<br>

  Yes

  No

  N/A

• Does the Maintenance program comply with the requirements of this section of the FPE?<br>

  Yes

  No

  N/A

4.7 Emergency control

• Is there a rescue plan in place for each confined space entry?

  Yes

  No

  N/A

• Is appropriate rescue equipment available?

  Yes

  No

  N/A

• Is there a process to check its availability

  Yes

  No

  N/A

• Is the likely emergency response scenarios documented and suitable emergency response equipment available for each scenario?

  Yes

  No

  N/A

• Are emergency response personnel trained in confined space rescue?

  Yes

  No

  N/A

• Are drills conducted for rescues from specific confined spaces?

  Yes

  No

  N/A

4.8 Monitoring, inspection and audits

• Is an auditing program in place, which incorporates these element requirements?

  Yes

  No

  N/A

• Is an inspection program in place for all ventilation and CSE equipment?

  Yes

  No

  N/A

• Is there a task observation process in place?

  Yes

  No

  N/A

• Does the task observation program direct personnel to conduct task observations on the requirements of:<br><br>· Permit issuing procedures.<br>· Gas testing procedures.<br>· Relevant safe working procedures.<br>· Status of the rescue plan and equipment.

  Yes

  No

  N/A

4.9 Reporting, assessment and corrective actions

• Is there a process in place to assess, correct and report on confined space hazards?

  Yes

  No

  N/A

• Does the process require unsafe equipment and or work practices are stopped immediately?

  Yes

  No

  N/A

• Is there a process which requires Safe Work Procedures to be developed for activities which become more hazardous when carries out inside a confined space?

  Yes

  No

  N/A

• Does the process require the recording of corrective actions?

  Yes

  No

  N/A

Conclusion and auditor's comments

• Date of audit completed

  Date

• Signature of auditor

  Sign

• Date of auditor's signature

  Date

• Signature of auditee

  Sign

• Date of auditee's signature

  Date