Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Safety File

  • Are the files clearly identifiable?

  • Are the safety files readily available?

  • The files are not overfilled?

OHS Act (GAR 4)

  • Is there a copy of the OHS Act available on site, in book form?

  • Is the OHS Act, in book form, readily avalable to anyone on site?

  • Is there an abreviated copy of the OHS Act posted on the wall?

SHEQ Policy

  • Do they have a SHEQ policy?

  • Is the policy signed by Management?

  • Has the policy been communicated to the labour force?

  • Has the policy been approved by the Safety Committee?

Risk Assessment Policy/Plan/Procedure.

  • Do they have a Risk assessment policy/plan/procedure in the file?

  • Is the risk assessment policy/plan/procedure signed by management?

  • Is the risk assessment policy/plan/procedure approved by the Safety Committee?

Incident/Accident reporting policy/procedure.

  • Do they have an incident/accident policy/procedure in place?

  • Is it signed by management?

  • Has it been comunicated to the labour force?

  • Approved by Safety Committee?

Site Safety Plan.

  • Is there a Safety Plan in the file?

  • Is the safety plan signed by management?

  • Is the plan site specific?

  • Is the plan approved by the Client in writing?

Client Health and Safety Specifications

  • Is there such a specification in the file?

Site Emergency Plan (Env 9(1))

  • Is there an emergency plan on site?

  • Is it practical?

  • Is it site specific?

  • Is the plan signed by management?

  • Has everyone on site been trained in the plan? (Attendance register signed by everyone)

  • Has the plan been approved by the Safety Committee?

Fall Protection plan. (CR 8)

  • Is there a fall protection plan in the file?

  • Is it practical?

  • Is it site specific?

  • Is the plan signed by management?

  • Has all the workers working on heights been trained in the plan? (Attendance register)

  • Is the plan approved by the safety committee?

Notification of Construction Work. (CR 3)

  • Is there a notification in the safety file?

  • Is it stamped by the Dept Labour's date stamp?

Plant Hire Mandatories. (OHS Act Sect 37(2), CR 5)

  • Is there Mandatory agreements with every plant hire company?

  • Are ALL the pages innitialed by ALL the parties?

  • Did ALL the parties sign in full the last page?

Contractors Mandatory Agreements, appointment letters and safety spesifications. (OHS Act Sect 37(2), CR 5)

  • Is there an updated list of Contractors available?

  • Is there mandatory agreements with every contractor?

  • Are the mandatories signed by all parties?

  • Are all the pages initialed by all the parties?

  • Is there a written agreement for safety reps?

  • Is there a written agreement regarding First aid?

  • Is there appointment letters for all the contractors?

  • Is there signed safety specification documents for all the contractors?

  • Does all contractors on site have a safety file on site?

  • Has all the contractor safety files been audited by the Principle Contractor? Audits available?

  • Has all contractors working on site's safety files been approved in writing and approval letters available?

  • 1

Client/Principle Contractor Mandatory Agreement?

  • Is there a mandatory agreement between the Client and the Principle Contractor?

  • Are all pages initialed by all parties?

  • Is the last page properly signed by all parties?

Operators Appointments. (CR 21)

  • Is there a list of all plant on site available with the operators names? (Write down the names of operators when doing site walkthrough)

  • Is the list updated and stil valid?

  • Does every operator have an appointment letter?

  • Every appointment letter is properly filled in? No open spaces?

  • All appointment letters are properly signed by both parties?

  • Does each operator have a valid competancy certificate?

  • Each certificate has the training service provider's accreditation number printed on it?

  • Each certificate has been varified for authenticity?

  • Each operator has a valid medical certificate?

  • Where plant oprerates on public roads, PDP licences is required. Is it in place?

  • 1

Legal Appointments.

16.2 appointee.

  • Appointment letter available?

  • Appointment letter properly signed?

  • Proof of competency available? (CV and or certificates, etc)

  • Cometency varified?

Construction Supervisor (CR 6(1))

  • Appointment letter available?

  • Appointment letter properly signed

  • Proof of competency available? (CV and/or certificates, etc)

  • Competency varified for authenticity?

Subordinate Construction Supervisor (CR 6(2))

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available? (CV, certificates, etc.)

  • Competency varified for authenticity?

Safety Officer. (CR 6(6))

  • Appointment letter available?

  • Appointment letter signed by both parties?

  • Proof of competency available?

  • Certificates varified for authenticity?

Accident Investigator.

  • Appointment letter available?

  • Appointment letter signed by both parties?

  • Proof of competency available?

  • SAQA accreditaion number available on all certificates?

  • Certificates varified for authenticity?

Plant Inspector. (CR 21)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on all certificates?

  • Certificates varified for authenticity?

Fall Protection Planner. (CR 8)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA accreditation number available on certificates?

  • Certificates varified for authenticity?

Fire Equipment Inspector.

  • Appointment letter available?

  • Proof of competence available?

  • Appointment letter properly signed by both parties?

  • SAQA accreditation number available on certificates?

  • Certificates varified for authenticity?

Emergency Co-ordinator. (Env Reg 9)

  • Appointment letter available?

  • Proof of competence available?

  • Appointment letter properly signed by both parties?

  • SAQA accreditation number availble on certificate?

  • Certificate varified for authenticity?

Environmental Control Officer.

  • Appointment letter available?

  • Proof of competence available?

  • Appointment letter properly signed by both parties

  • SAQA accreditation number available on certificates?

  • Certificate varified for authenticity?

Ladder Inspector. (GSR 13(a))

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA accreditation number available on certificate?

  • Certificate varified for authenticity.

Scaffold Inspector. (CR 14)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA accreditation number available on certificates?

  • Certificate varified for authenticity?

Scaffold Team Leaders.

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA accreditation number available on certificate?

  • Certificate varified for authenticity?

Scaffold Erectors.

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA accreditation number available on certificate?

  • Certificate varified for authenticity?

Stacking and Storage Supervisor. (CR 26(1)(a))

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA registration number available on the certificate?

  • Certificate varified for authenticity?

Electrical Equipment Inspector. (CR 22 & EMR 9 & 10)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA accreditation number available on certificate?

  • Certificate varified for authenticity?

Excavation Inspector. (CR 11)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competence available?

  • SAQA accreditation number available on the certificate?

  • Certificate varified for authenticity?

Excavation Supervisor

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on the certificate?

  • Certificate varified for authenticity?

Formwork Inspector. ( CR 10)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on the certificates?

  • Certificate varified for authenticity?

Formwork Supervisor.

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on certificate?

  • Certificate varified for authenticity?

Lifting Gear Inspector. (CR 17 & 18, DMR 18)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on certificates?

  • Certificate varified for authenticity?

Hazardous Chemical Supervisor. (HCS Regulations)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on the certificate?

  • Certificate varified for authenticity?

Risk Assessor. (CR 7)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on certificate?

  • Certificate varified for authenticity?

Health and Safety Representatives. (OHS Act 17 & 18, GAR 6 & 7)

  • Is there proof of Reps being nominated and elected as Reps?

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on certificates?

  • Certificate varified for authenticity?

First Aiders. (GSR 3)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • Dept of Labour registration number on the certificate?

  • Certificate varified for authenticity?

Electric Arc, Gas Welding & Flame Cutting Inspector. (GSR 9)

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on the certificates?

  • Certificates varified for authenticity?

Explosive Powered Tool Supervisor. (CR 19(2)(b) & 19(3)(b))

  • Appointment letter available?

  • Appointment letter properly signed by both parties?

  • Proof of competency available?

  • SAQA accreditation number available on the certificate?

  • Certificate varified for authenticity?

Safety Committee Members.

  • Are there appointment letters for all the management representatives?

  • Are all the letters properly signed by both parties?

Principle Contractor Appointment.

  • Is there an appointment letter for the Principle Contractor?

Health and Safety Organaogram.

  • Is there an organogram available?

  • Is it still up to date and the info correct?

Letter of Good Standing? (COID Act, Section 80, FEMA and CR 4(1)(g))

  • Is a letter of good standing available?

  • Is it stil valid?

Monthly Safety Audit Report. (CR 5(3)(c))

  • Is an audit done by the Principle Contractor available?

  • Are they doing the self audits monthly?

  • Are all discrepancies on the audit reports signed off and actioned?

  • Are all discrepancies on the Client audits signed off and actioned?

Safety Committee Minutes. (OHS Act, Section 19 & 20, GAR 5)

  • Do the Principle Contractor qualify for establishing a safety committee?

  • Have they established a safety committee?

  • Is the Committee meeting minutes available?

  • Are the meetings held at least once every two months?

  • Is the meeting number noted on the minutes?

  • Is the date of the meeting noted?

  • Is there an attendance register as is it being used?

  • Is the ratio of management and reps correct?

  • Is there an appointment letter for each person on the register?

  • Are persons that is appointed noted as absent if they do not attend the meeting?

  • Are other persons present that is not appointed, listed and treated as observers?

  • Has the previous minutes been signed off by management?

  • Has the previous minutes been signed off by the chairperson?

  • Are documents, policies and procedures submitted and approved by the committee?

  • Has all accident reports been submitted and discussed in the committee?

  • Has all preventative measures been actioned?

  • Has the committee endorsed and commented on all Annexure Ones

  • 1

Site Rules. (OHS Act, Section 13(a))

  • Is there written site rules available?

  • Has the labour force been trained in the site rules? (Attendance register)

COC Certificate

  • Is there a COC certificate available on site for the electrical connection?

  • Is there COC certificates available for all temporary DB Boxes?

Accident Reports. (OHS Act, Section 24, GAR 8, COID Act 38, 39, 41)

  • Are there blank Annexure One forms available?

  • Are there blank WCL 2 forms available

  • Are all accidents reported on Annexure One forms? (Cross check with first aid register)

  • Is "Part A" and "Part B" filled in satisfactory?

  • Is there preventative measures noted and does it make sense?

  • Did the investigator sign "Part B"?

  • Is "Part C" filled in satisfactoraly?

  • Does the preventative measures make good sense?

  • Is it signed by the employer?

  • Is the date noted?

  • Does the preventative measures suggested by the safety committee make sense?

  • Is it signed by the committee chairperson?

  • Is the date noted?

  • Is there any evidence attached to the Annexure One? Photographs, sketches, Toolbox talks before and after the accident, copy of Police docket, competency records, proof of induction training, medical certificates, statements, disciplinary records, checklists, training records, etc.

Registers

PPE Issue Register

  • Is the register in use?

  • Are all ID numbers filled in?

  • If not is there reasons written?

  • Are the issue dates noted?

  • Did everyone sign for their PPE?

Induction Training Register. (OHS Act, Section 13(a) & CR 7(8)(9))

  • Is the register in use?

  • Are all ID numbers filled in?

  • If not, are there reasons written?

  • Are the dates noted?

  • If not, are there reasons noted?

  • Did everyone sign?

  • If not, are reasons written?

  • Is there proof of the contents of the training? (Booklet, etc)

  • Are everyone on site wearing proof of being inducted on their person?

Portable Electric Equipment Register.

  • Is the register in use?

  • Are all equipment numbered and on the register?

Fire Equipment Register.

  • Is the register in use?

  • Are all equipment numbered and on register?

Ladder Register?

  • Is the register in use?

  • Are all ladders numbered and on register?

Scaffold Register.

  • Is the register in use?

  • Are all scaffolding numbered or named and on register?

Hazardous Chemical Substance Register.

  • Is the register in use?

  • Are all hazardous substances identifiied and on register?

  • MSDS's available for all chemicals on register?

First Aid Register.

  • Is the Register in use?

  • Is the register up to date and filled in correctly?

  • Are all cases backed by an Annexure One form?

Accident Register.

  • Is the register in use?

  • Are all accidents (Annexure Ones) listed in the register?

Lifting Equipment and Slings Register.

  • Is the register in use?

  • Are all equipment numbered and on register?

  • Are manufacturers certificates available?

Harness Register.

  • Is the register in use?

  • Are all harnesses numbered and on register?

  • Is there proof of harness training done on site?

Toolbox Talks.

  • Is the attendance regist in use?

  • Are the talks done at least weekly?

  • Is the facilitator's name noted?

  • Did the facilitator sign the toolbox talk?

  • Are all the names and surnames filled in?

  • Are the dates noted?

  • Are all ID numbers filled in?

  • Did everyone sign?

  • Is the topic noted and is it meaningfull?

  • Are blank spaces filled with the reason for it being blank?

Risk Assessments.

First Risk Assessment.

  • Is the site name on the risk assessment?

  • Is the assessment date noted?

  • Assessment team names noted and did they sign?

  • Is the assessment site specific?

  • Has the labour force been trained in the assessment?

  • Has the safety committee approved the assessment?

Second Risk Assessment.

  • Is the site name on the risk assessment?

  • Is the assessment date noted?

  • Assessment team names noted and did they sign?

  • Is the assessment site specific?

  • Has the labour force been trained in the assessment?

  • Has the safety committee approved the assessment?

Third Risk Assessment.

  • Is the site name on the risk assessment?

  • Is the assessment date noted?

  • Are the assessment team names noted and did they sign?

  • Is the assessment site specific?

  • Has the labour force been trained in the assessment?

  • Has the safety committee approved the assessment?

Forth Risk Assessment?

  • Is the site name on the risk assessment?

  • Is the assessment date noted?

  • Are the assessment team names noted and did they sign?

  • Is the assessment site specific?

  • Has the labour force been trained in the assessment?

  • Has the safety committee approved the risk assessment?

First Aid Boxes.

  • Is there enough first aid boxes on site?

  • Is the first aider's name on the box?

  • Is the first aider's cell number on the box?

  • Is the box locked

  • The key is held by the first aider?

  • Minimum quantity list in the box?

  • First aid register in the box?

  • No medicine in the box?

  • Wound cleaner/antiseptic (100ml)?

  • Swabs for cleaning wounds?

  • Cotton wool for padding?(100 g)

  • Sterile gauze (Minimum qty 10)?

  • 1Pair of forceps (For splinters)?

  • 1 Pair of scissors (Minimum size 100 mm)?

  • 1 Set of safety pins?

  • 4 Triangular bandages?

  • 4 Roller (crepe) bandages (100mm x 5 meters)

  • 4 Roller (crepe) bandages (75 mm x 5 meters)

  • 1 Roll of elastic adhesive (25mm x 3 meters)

  • 1 Non-allergic adhesive strip (25mm x 3 meters)

  • 1 Packet of adhesive dressing strips (Minimum qty 10, assorted sizes)

  • 4 First Aid dressings (75mm x 100mm)?

  • 4 First Aid dressings (150mm x 200mm)?

  • 2 Straight splints?

  • 2 Pair of large and 2 pairs medium disposable latex gloves?

  • 2 CPR mouth piece or simular devices?

  • Are all items not in the box be accounted for in the first aid register?

Notice Board.

  • Is the incident accident reporting procedure/policy displayed?

  • Are the site rules displayed?

  • Is the SHEQ Policy displayed on the notice board?

  • Is there an abreviated copy of the OHS Act on the notice board?

  • Is the list of Fiirst Aiders displayed?

  • Is the emergency plan displayed?

  • Are the emergency numbers displayed?

  • Are the numbers correct and valid?

Operators Checklists.

Operator One

  • Is the checlist available? (List the plant and the operator name in the comments colomn)

  • Is the checklist regularly done?

  • Is the dates noted?

  • Are the discrepancies noted?

  • Action taken by management noted?

  • Are there discrepancies that is carried over from one checklist to the other?

  • Did management sign off the checklist?

  • Did the person who did the checklist sign the checklist?

Operator Two?

  • Is a checklist available for Operator two. (List the plant and the operator name in the comments colomn)

  • Is the checklist regularly done?

  • Is the dates noted?

  • Are the discrepancies noted?

  • Action taken by management noted?

  • Are there discrepancies that are carried over from one checklist to another?

  • Did management sign off the checklist?

  • Did the person who did the checklist sign the checklist?

Operator Three.

  • Is a checklist available for Operator three? (List the plant and the operator name in the comments colomn)

  • Is the checklist regularly done?

  • Is the date noted?

  • Are the discrepancies noted?

  • Action taken by management on discrepancies, noted?

  • Are there discrepancies that is carried over from one checklist to another?

  • Did management sign off the checklist?

  • Did the person who did the checklist sign the checklist?

Operator Four.

  • Is a checklist available for operator four?(List the plant and the operator name in the comments colomn)

  • Is the checklist regularly done?

  • Is the dates noted?

  • Is the discrepancies noted?

  • Action taken by management on discrepancies, noted?

  • Are there discrepancies that are carried over from one checklist to another?

  • Did management sign off the checklist?

Checklists.

  • Is there a checklist for the toilets?

  • Is there a checklist for scaffolding?

  • Is there a checklist for ladders?

  • Is there a checklist for excavations?

  • Is there a checklist for electric DB boxes?

  • Is there a checklist for the kitchen or cooking area?

  • Is there a checklist for formwork?

  • Is there a checklist for electrical extention cords?

  • Is there a checklist for the first aid box?

  • Is there a checklist for fire equipment?

  • Is there a checklist for harnesses?

  • Is there a checklist for slings?

  • Is there a checklist for angle grinder?

  • Is there a checklist for electric drills?

  • Is there a checklist for gas cutting equipment?

  • Is there a checklist for concrete saw?

  • Is there a checklist for skill saw?

  • Is there a checklist for a generator?

  • Is there a checklist for slings?

  • Is there a checklist for lifting equipment?

  • Are the checklist regularly done?

  • Are the dates noted?

  • Are the discrepancies noted?

  • Action taken by management on discrepancies, noted?

  • Are there discrepancies that are carried over from one checklist to another?

  • Did management sign off the checklist?

  • Did the person who did the checklist sign the checklist?

Site Security.

  • Is the site fenced off and is the fence in a good condition?

  • Is there proper access control?

  • Is a visitors book in use?

Falling and hanging from harness - Rescue plan.

  • Is there a written rescue plan available on site?

  • Is there a rescue team trained on site?

  • Are the names published on the notice board?

  • Can the rescue plan be explained to the auditor?

Comments.

Audit Endorsements.

  • Contractor Signature:

  • I herewith my signature, declare that the above results of the audit done by me, is a true and correct reflection of the site's legal compliance, measured against the Occupational Health and Safety Act, Act no 85 of 1993.

  • Gerhard Benade, Auditor Signature.

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