Audit
Scoring:
0 = Major, not in place, no attempt made, unsatisfactory
1= Minor, in place but not complete, attempted but could be improved
2 = Satisfactory, good, meets requirements
FUNDAMENTAL - A requirement that must be well established, continuously maintained & monitored
FUNDAMENTAL: The contract site file is in place and accessible to ALL contract staff.
The contract site file is in a presentable, good condition.
Fundamental: ALL contract staff have completed the required company induction training (within first 5 working days), along with any client induction requirements (ALL contract staff to be checked)
The same induction training records are in the contract file / head office
Induction training record have been completed correctly. Note: if records are not available (held at head office), the two employees names to be recorded and records requested & inspected from HO
Fundamental: all staff have completed individual training records (human focus) (all staff to be checked)
The individual training records are correctly completed I.e. Signature of trainee, printed name and signature from the trainer and the date for each training session
There are Human Focus categories available for all relevant work tasks carried out.
Designated trainers have been appropriately assessed as competent (BICSc)
All refresher training / re-training / training briefs / training memos are completed correctly
Fundamental: There is a list in the site file of all chemicals used on this contract
Fundamental: MSDS sheets from the supplier are available for every chemical in the site file
Fundamental: COSHH assessments for all hazardous materials are in the company site file
The required PPE is available
All chemical cleaning containers are clearly and correctly labelled with the chemical contents
There is a designated area for storing cleaning chemicals which is separate from food stuffs and that has controlled access
There is a chemical eye wash facility / near the chemical store, within date sterile solutions
There is a suitable spillage control equipment in / near the store room
There is an up to date copy of the company quality policy
There is an up to date copy of the company environmental policy
There is an up to date copy of the company health & safety policy
There is an up to date copy of the company employee's manual
Fundamental: there is a copy of the current employer's liability insurance certificate
There are company accident reporting booklets available on site
There is a near miss reporting system in place
There are acceptable first aid arrangements in place for this contract
Fundamental: there is an up to date list of available portable electrical appliances (owned/leased by the company) on this contract
Fundamental: ALL portable electrical appliances have been PAT tested within the last twelve months
Electrical equipment user checks are completed periodically
Fundamental: ALL cleaning operatives have completed a PPE issue record (all contract staff to be checked)
PPE issue records have been completed correctly
There is an operational system in place to record when employees are on / off site
There is a contract profile document in place
The contract profile document accurately reflects the contract
There is an operational system in place to manage temporary staff
Up to date contact details of the main company personnel are available
All hygiene equipment is subject to colour coding
Cleaning equipment is stored off of the floor
The cupboard is clean & tidy and presents a professional image
RIDDOR Reportable
Non-RIDDOR Reportable
