Contractor H&S File Audit

• Site Name

• Contractor

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Administration

• Acknowledgement that contractor was issued with the applicable sections of the clients H&S Specification and Baseline Risk Assessment?

  Yes

  No

  N/A

• Proof of approval for mobilization to site?

  Yes

  No

  N/A

• Proof of submission of Notification of Construction Work to the DOL as applicable?

  Yes

  No

  N/A

Letter of Good Standing

• Is the Letter of Good Standing available on file?

  Yes

  No

  N/A

• Is the Letter of Good Standing up to date?

  Yes

  No

  N/A

• Expiry Date

  Date

Liability Insurance

• Proof of liability insurance?

  Yes

  No

  N/A

• Expiry Date

  Date

Mandatory Agreements & Contractor Appointments

• Mandatory Agreement and Contractor Appointment signed and in the file between Principal Contractor and Contractor/s?

  Yes

  No

  N/A

• Approval from Principal Contractor for the Contractor to further subcontract?

  Yes

  No

  N/A

• Proof that the contractors sub contractor has been issued with the applicable sections of the clients specification?

  Yes

  No

  N/A

Acts and Regulations

• Copy of the Occupational Health and Safety Act and applicable regulations as amended available?

  Yes

  No

  N/A

Induction & Visitors

• Have all staff working on site been inducted?

  Yes

  No

  N/A

• Have all visitors to the site been inducted?

  Yes

  No

  N/A

• Is there a site visitors register and is it up to date?

  Yes

  No

  N/A

Health and Safety Management Plan

• Is there a Health and Safety Plan in the file?

  Yes

  No

  N/A

• Is the plan, Site and Job Specific?

  Yes

  No

  N/A

• Has the plan been signed of by the Construction Manager / Supervisor?

  Yes

  No

  N/A

• Has the plan been approved?

  Yes

  No

  N/A

Health and Safety Policies

• Is there a Health and Safety Policy in the file?

  Yes

  No

  N/A

• Has the H&S Policy been signed by the CEO/MD of the company?

  Yes

  No

  N/A

• Has the H&S Policy been communicated to all staff on site?

  Yes

  No

  N/A

• Is there a Substance Abuse Policy

  Yes

  No

  N/A

• Has the Substance Abuse Policy been signed?

  Yes

  No

  N/A

• Has the Substance Abuse Policy been communicated with record thereof?

  Yes

  No

  N/A

Fall Protection Plan

• Does the fall protection plan include a risk assessment of the work to be carried out from a fall risk position and the procedures and methods used to address all risks identified per location?

  Yes

  No

  N/A

• Does the fall protection plan include a process for the evaluation of an employees medical fitness necessary to work at a fall risk position?

  Yes

  No

  N/A

• Does the fall protection plan include a program for the training of employees working at a fall risk position?

  Yes

  No

  N/A

• Does the fall protection plan address the inspection, testing and maintenance of fall protection equipment?

  Yes

  No

  N/A

• Does the fall protection plan contain a rescue plan detailing the necessary procedure, personnel and suitable equipment to affect a rescue?

  Yes

  No

  N/A

• Has the fall protection plan been approved the responsible person and the construction supervisor?

  Yes

  No

  N/A

• Is there proof that the construction supervisor is in possession of the most current version of the fall protection plan?

  Yes

  No

  N/A

• Has the fall protection plan been communicated to all applicable employees with record thereof?

  Yes

  No

  N/A

• Is there certification on site for fall protection equipment?

  Yes

  No

  N/A

Risk Assessment, Safe Work Procedures and Method Statements

Risk Assesment

• Does the Risk assessment identifify the hazards and risks to which persons may be exposed?

  Yes

  No

  N/A

• Does the Risk assessment include analysis and evaluation of the hazards and risks identified based on a documented method?

  Yes

  No

  N/A

• Is there a documented plan and applicable safe work procedures to mitigate, reduce, or control the risks and hazards that have been identified?

  Yes

  No

  N/A

• Is there a monitoring and review plan for the Risk assessments in place?

  Yes

  No

  N/A

• Have the Risk assessments been communicated to all applicable persons, with proof of such?

  Yes

  No

  N/A

• Have the Risk Assessment been approved by the contractors responsible person and the Construction Supervisor?

  Yes

  No

  N/A

Safe Operating / Work Procedures and Method Statements

• Are there SOP/ SWP's in place for all high risk activities identified in the Risk assessment?

  Yes

  No

  N/A

• Have all the SOP/SWP's been approved by the responsible person and construction supervisor?

  Yes

  No

  N/A

• Have the SOP/SWP's been communicated to all applicable employees applicable employees on site?

  Yes

  No

  N/A

• Are the applicable method statements available as per statutory requirements and or the Risk assessment?

  Yes

  No

  N/A

• Have the method statements been developed and approved by a competent person?

  Yes

  No

  N/A

• Have the method statements been approved by the responsible person and construction manager and or demolition supervisor?

  Yes

  No

  N/A

• Have the method statements been communicated with all applicable persons with proof thereof?

  Yes

  No

  N/A

DSTI's and Toolbox Talks

• Are suitable DSTI's conducted at specified intervals?

  Yes

  No

  N/A

• Are DSTI's specific to the task and environment in which they are being performed?

  Yes

  No

  N/A

• Has the DSTI been submitted to the Principal contractors Construction Manager for validation with proof thereof?

  Yes

  No

  N/A

• Has the DSTI been communicated with applicable employees with record thereof?

  Yes

  No

  N/A

• Are toolbox talks conducted at required intervals?

  Yes

  No

  N/A

• Are the toolbox talk topics relevant to the work and exposures on site?

  Yes

  No

  N/A

• Is proof available that employees have attended the toolbox talks with record thereof?

  Yes

  No

  N/A

Incident and Accident Management

• Is there a documented incident and accident reporting and investigation procedure in the file?

  Yes

  No

  N/A

• Are there Annexure 1 forms available in the file?

  Yes

  No

  N/A

• Are there W.CL.2 forms available in the file?

  Yes

  No

  N/A

• Has the incident and accident reporting and investigation procedure been communicated to all employees on site?

  Yes

  No

  N/A

• Are incident and accident reporting and investigation records available in the file?

  Yes

  No

  N/A

• Have action plans been developed and closed out following the investigation?

  Yes

  No

  N/A

• Have the findings been communicated to all applicable parties with records thereof?

  Yes

  No

  N/A

• Is there an up to date incident and accident register in the file?

  Yes

  No

  N/A

Stats and Reporting

• Incident / accident stats maintained monthly?

  Yes

  No

  N/A

• Submitted to principal contractor at required intervals?

  Yes

  No

  N/A

Emergency Management

• Is there a copy if the principal contractors emergency plan in the file?

  Yes

  No

  N/A

• Has the principal contractors emergency management plan been communicated to all employees on site with record thereof?

  Yes

  No

  N/A

• Are company specific emergency contact details available in the file?

  Yes

  No

  N/A

• Is there access to a telephone in case of an emergency on site?

  Yes

  No

  N/A

• Is there a suitable first aid box available on site?

  Yes

  No

  N/A

Hazardous Chemical Substances

• Are all HCS on site listed on an alphabetical register?

  Yes

  No

  N/A

• Are there MSDS's for all the HCS in alphabetical order in the file?

  Yes

  No

  N/A

• Is there proof that the relevant sections of the MSDS have been communicated to the applicable employees with record thereof?

  Yes

  No

  N/A

Environmental Management Plan

• Is there an environmental management plan in the file?

  Yes

  No

  N/A

• Is there an environmental management plan in the file?

  Yes

  No

  N/A

• Has the environmental management plan been communicated to all applicable employees with record thereof?

  Yes

  No

  N/A

• Is the contractor complying with the environmental management plan?

  Yes

  No

  N/A

Statutory Appointments

• Is there a maintained organogram in the file?

  Yes

  No

  N/A

• Does the organogram apply the appropriate legal references?

  Yes

  No

  N/A

• Delegation of Duties - 16(2)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Construction Supervisor - CR 8(7)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Assistant Construction Supervisor - CR 8(8)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• H&S Officer (Full or Part Time) - CR 8(5)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Risk Assessor CR 9(1)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Fall Protection Plan Developer CR 10(1)(a)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Fall Protection Equipment Inspector CR 10

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Temporary Works Designer CR 12(1)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Temporary Works Supervisor CR 12(2)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Temporary Works Erector CR 12(3)(a)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Excavation Supervisor CR 13(1)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Demolition Supervisor CR 14(1)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Scaffold Erector CR 16

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Scaffold Inspector CR 16

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Scaffold Supervisor CR 16

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Material Hoist Inspector CR 19(8)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Bulk Mixing Plant Supervisor CR 20(1)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Explosive Power Tool Supervisor CR 21(2)(b)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Explosive Power Tool Cartridge Controller CR 21(2)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Vehicle and Mobile Plant Inspector CR 23

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Vehicle and Mobile Plant Operator CR 23

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Electrical Installations Controller CR 24(d)

  Yes

  No

  N/A

• Proof of Competency ?

  Yes

  No

  N/A

• Electrical Machinery Inspector CR 24 (e)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Housekeeping and Waste Management Coordinator CR 27

  Yes

  No

  N/A

• Stacking and Storage Supervisor CR 28

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Fire Equipment Inspector CR 29

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Fire Fighter CR 29

  Yes

  No

  N/A

• Proof of Competency ?

  Yes

  No

  N/A

• Lifting Machine Inspector DMR 18

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Lifting Machine Operator DMR 18(11)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Lifting Tackle Inspector DMR 18(10)(e)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Incident Investigator GAR 9(2)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• PPE Inspector GSR 2(2)

  Yes

  No

  N/A

• First Aider - GSR 3

  Yes

  No

  N/A

• First Aid Training provider registered with the DOL?

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Flame Cutting / Welding Supervisor GSR 9

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Ladder Inspector GSR 13A

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Portable Electrical Tool Inspector EMRE 10(4)

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Health and Safety Representative OHS Sec. 17

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Health and Safety Committee member OHS Act 19(3)

  Yes

  No

  N/A

• Hand Tool Inspector OHS Sec. 8

  Yes

  No

  N/A

• Emergency Coordinator ERWR 9

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

• Facilities Inspector FR 9

  Yes

  No

  N/A

• Hazardous Chemical Substances Supervisor HCSR 9A

  Yes

  No

  N/A

• Proof of Competency?

  Yes

  No

  N/A

Registers and Checklists

• Fire Equipment

  Yes

  No

  N/A

• Date last checked

  Date

• First Aid Box

  Yes

  No

  N/A

• Date last checked

  Date

• Yes

  No

  N/A

• Date last checked

  Date

• Hand Tool Register

  Yes

  No

  N/A

• Date last checked

  Date

• Portable Electrical Tool Register

  Yes

  No

  N/A

• Date last checked

  Date

• Ladder Register

  Yes

  No

  N/A

• Date last checked

  Date

• Daily - Excavation Register

  Yes

  No

  N/A

• Date last checked

  Date

• Demolition Register

  Yes

  No

  N/A

• Date last checked

  Date

• Daily - Temporary Works Register

  Yes

  No

  N/A

• Date last checked

  Date

• Daily - Material Hoist Register

  Yes

  No

  N/A

• Date last checked

  Date

• Daily - Vehicle and Mobile Plant Checklist

  Yes

  No

  N/A

• Date last checked

  Date

• Scaffold Checklist

  Yes

  No

  N/A

• Date last checked

  Date

• Daily - Compacting Equipment Checklist

  Yes

  No

  N/A

• Date last checked

  Date

• Welding and Flame Cutting Register

  Yes

  No

  N/A

• Date last checked

  Date

• Fall Protection Equipment Checklist

  Yes

  No

  N/A

• Date last checked

  Date

• Stacking and Storage Checklist

  Yes

  No

  N/A

• Date last checked

  Date

• Lifting Tackle - Monthly Register

  Yes

  No

  N/A

• Date last checked

  Date

• Lifting Tackle - Quarterly Inspection Checklist

  Yes

  No

  N/A

• Date last checked

  Date

• Lifting Tackle - Load Test Certificate

  Yes

  No

  N/A

• Date of last load test

  Date

• Lifting Equipment - Monthly Register

  Yes

  No

  N/A

• Date last checked

  Date

• Lifting Equipment - 6 Monthly Inspection Checklist

  Yes

  No

  N/A

• Date last checked

  Date

• Lifting Equipment - Annual Load Test Certificate

  Yes

  No

  N/A

• Date of last load test

  Date

• Electrical Distribution Boards

  Yes

  No

  N/A

• Date last checked

  Date

• Facilities Inspection Register

  Yes

  No

  N/A

• Date last checked

  Date

• Explosive Power Tool Register

  Yes

  No

  N/A

• Date last checked

  Date

• PPE Inspection Register

  Yes

  No

  N/A

• Date last inspected

  Date

• Health and Safety Representative Monthly Checklist

  Yes

  No

  N/A

• Date last checked

  Date

Employee Information

• Employee matrix accurately maintained?

  Yes

  No

  N/A

• Employee ID / Passport and permits available on file?

  Yes

  No

  N/A

• Employee ID / Passport and permits certified?

  Yes

  No

  N/A

• Is there proof of PPE issuance for every employee?

  Yes

  No

  N/A

Medicals - According to CR 2014

• Do all employees have valid medicals - Annexure 3?

  Yes

  No

  N/A

• Do all plant and machinery operators have valid medicals - Annexure 3?

  Yes

  No

  N/A