Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Security

  • Do all staff hold the appropriate valid SIA licence and is the register up to date

  • Are the assignment instructions in date, relevant, signed and followed by all

  • Is the control room tidy and free from personal belongings, rubbish etc

  • Is the control room controlled and compliant as per the CCTV code of practice and the DPA

  • Check the site documentation for a 7 day period

  • Daily Health and Safety checks (safe to trade etc)<br>

  • Fire test logs (tenant and landlord areas)

  • Daily occurance book

  • Incident reports and incident report log

  • Accident reports / investigations

  • Is the above documentation completed to an acceptable standard and filed appropriately

  • Are officers on the mall and visible to the public and tenants

  • Complete a random patrol with an officer and assess the following

  • Route knowledge

  • Any risks / hazards etc reported correctly and logged (select if no hazards / risks identified)

  • Vigilant and observant throughout the patrol

  • Completed in a timely manner

  • Are patrols completed to the required standard with appropriate records in place for completing patrols (record the patrol competed and the patrolling officers name)

Health and Safety and Accident Management

  • Have all accidents and near misses been reported to the report line and a reference number issued (since last inspection)

  • Have accidents and Near Misses been thoroughly investigated and actions taken to prevent reoccurrence (evidence needed)

  • Is the accident report process understood and followed by all staff on duty

  • Do all staff on duty understand and follow the process for reporting defects / hazards etc

  • Do any of the reported hazards / defects still present a risk

  • Is the centre evacuation procedure understood by all staff (question random staff)

  • Are all fire routes clear from obstruction

  • Is there the appropriate number of first aid trained staff on duty

  • Is there an adequate supply of first aid equipment

  • Are risk assessments and method statements on site to cover all tasks

Employee Assessment and Welfare

  • Is the sickness and absence process understood and followed

  • Is the level of sickness and absence of an acceptable level (record the number of reported sick days since your last inspection)

  • Is the training matrix in place and up to date

  • Are holidays being managed effectively

  • Is the payroll correct with zero mistakes made on the last pay run

  • Are all employee issues resolved

Cleaning

  • Is the centre / mall clean tidy and of a good standard

  • Is the car park and associated areas clean, tidy and of an good standard

  • Is the process for reporting spillages / hazards in place, in use and understood by all with supporting documentation

  • Are spill kits available on site and are staff trained in the usage

  • Are the back of house areas clean, tidy and of a good standard

  • Are the public toilets clean, tidy, we'll stocked and of a good standard

  • Are the public toilets checked on a regular basis with supporting documentation

  • Are chemicals on site covered by a COSHH assessment and stored correctly

  • Is the cleaning machinery in good condition

  • Is the correct process in place and followed for ordering consumables

  • Overall, how satisfied are you with the cleaning standards of the centre 0 - unacceptable to 10 - excellent

Visual Risk Inspection

  • Is the centre free from slip / trip and fall hazards

  • If hazards are present are they controlled - wet floor sign, isolated etc?

  • Is the centre free from fire hazards

  • Is the centre free from electrical hazards

Management

  • Are all outstanding actions from Head Office or the Regional team resolved (select 'NO' to add a new issue)

  • Are all issues raised by centre management resolved (select 'NO' to add a new issue)

  • Are the weekly contracted hours adhered to

  • Completed by

  • On site representative

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.