Audit Part 1

Audit part #1

  • 1- Are multidisciplinary audits done at least one time each month (corpo audit)

  • Observation / Comment

  • Picture if needed

  • 2- Is the internal audit follow up effective?

  • Observation / Comment

  • Picture if needed

  • 3- General cleanliness and order of the outside of the plant ( parking, building , silos...)

  • Observation / Comment

  • Picture if needed

  • 4- Order, cleanliness and general appearance of the offices

  • Observation / Comment

  • Picture if needed

  • 5- Order, cleanliness and general appearance of the production area

  • Observation / Comment

  • Picture if needed

  • 6- Order,cleanliness and general appearance of the warehouse

  • Observation / Comment

  • Picture if needed

  • 7- Are the basic hygiene rules respected ( hand washing, hair net , etc.)

  • Observation / Comment

  • Picture if needed

  • 8- Are the good manufacturing practices respected ( ask some employees)

  • Observation / Comment

  • Picture if needed

  • 9- Have all the non-conformities ,dating back from the previous corpo audit , been corrected?

  • Observation / Comment

  • Picture if needed

  • 10- Is there an effective follow up of the internal audit non-conformities ?

  • Observation / Comment

  • Picture if needed

  • 11- Is there an effective follow up of finished products and raw materials on hold?

  • Observation / Comment

  • Picture if needed

  • 12- Do the implanted corrective actions correct the problems identified by customer complaint effectively?

  • Observation / Comment

  • Picture if needed

  • 13- Are there risks of food contamination ( foreign materials, insects, chemical products...)

  • Observation / Comment

  • Picture if needed

Audit 1 part 2

Audit 1 Part 2 (cleaning program)

  • Was this section audited? If yes answer questions and add observations

  • 1- Are the master schedules for sanitation up to date and completed ( including the frequency and cleaning methods for all elements of the building and equipments? Do they integrate the new equipments correctly?

  • Observations / comments

  • Pictures

  • 2- is the cleaning program effective (check documentation for at least 3 times)

  • Observations / comments

  • Pictures

  • 3- Are the pre-operational inspections of the surfaces in contact with food made properly?

  • Observations / comments

  • Pictures

  • 4- is the validation program for cleaning effectiveness well respected

  • Observations / comments

  • Pictures

  • 5- is the cleaning storage area well organized? and does it contain any incompatible materials (ex: brush used for food)?

  • Observations / comments

  • Pictures

  • 6- are cleaning products approved for food use?

  • Observations / comments

  • Pictures

Pest Control

  • Was this section audited? If yes answer questions and add observations

  • 7- is the pest control program adequate

  • Observations / comments

  • Pictures

  • 8- is there evidence of contamination by insects, rodents or other?

  • Observations / comments

  • Pictures

  • 9- are the requests of corrective actions suggested by the extermination company handled quickly or planned within a reasonable time?

  • Observations / comments

  • Pictures

  • 10- is the manual of pest control extermination company complete and updated (allowed, insurance, pesticide lists, MSDS, pesticide register at location plan, list and graphic of the captures, reports)?

  • Observations / comments

  • Pictures

Chemical program

  • Was this section audited? If yes answer questions and add observations

  • 11- Are chemical products used in the facility approved? (Otherwise, is its use clearly identified)?

  • Observations / comments

  • Pictures

  • 12- are the chemical products in the warehouse apart from the production area and is their access limited to the designated staff?

  • Observations / comments

  • Pictures

  • 13- are all the containers for chemical products clearly identified? Including secondary containers, for example spray bottles.

  • Observations / comments

  • Pictures

  • 14- are safety material data sheets (MSDS) for all chemical products available?

  • Observations / comments

  • Pictures

Allergen management program

  • Was this section audited? If yes answer questions and add observations

  • 15- is the allergen control program effective? (See planning, cleaning, reworked products, identification, storage)

  • Observations / comments

  • Pictures

  • 16- are the allergen detection tests carried out after cleaning?

  • Observations / comments

  • Pictures

  • 17- if applicable to the plant, make a routine inspection of the lunch rooms and employee areas including maintenance and shipping in order to control allergens.

  • Observations / comments

  • Pictures

Audit 2 part 2

Audit 2 part 2 (HACCP)

  • Was this section audited? If yes answer questions and add observations

  • 1- Is the HACCP manual completed and updated?

  • Observation / comment

  • Add media

  • 2- are HACCP plans completed and updated ( including the integration of new equipment's)?

  • Observation / comment

  • Add media

  • 3- are the responsible in charge of CCP control adequately trained and in position to take good decisions in case of deviation of critical limits? (Ask for a demonstration and question a person in charge of a CCP)

  • Observation / comment

  • Add media

  • 4- verify at least 3 records for each CCP's

  • Observation / comment

  • Add media

Verification of protection mechanism

  • Was this section audited? If yes answer questions and add observations

  • 5- are the protection mechanisms against foreign material adequate (magnets, sieves, filters, metal detectors)?

  • Observation / comment

  • Add media

  • 6- are protection mechanism properly checked? (See registers)

  • Observation / comment

  • Add media

  • 7- is the flour screening reject properly checked?

  • Observation / comment

  • Add media

  • 8- do we proceed to an investigation when a foreign material is found? (See register)

  • Observation / comment

  • Add media

Good manufacturing practice program

  • Was this section audited? If yes answer questions and add observations

  • 9- is there a system in place for container, roll and utensil management?

  • Observation / comment

  • Add media

  • 10- is the procedure for broken glass event known and applied as needed? (Ask employees)

  • Observation / comment

  • Add media

  • 11- is there a listing of glass, hard plastic or plastic breaking items? Are they checked on a regular basis for "risk" evaluation?

  • Observation / comment

  • Add media

  • 12- are all lighting systems secure to avoid breakage?

  • Observation / comment

  • Add media

  • 13- is the microbiological quality of drinking water used in the plant analyzed at least twice a year? (see last results)

  • Observation / comment

  • Add media

  • 14- is the calibration and maintenance program for the equipment's completed and updated? (See records for 3 equipment's including a recent one)

  • Observation / comment

  • Add media

Audit 3 part 2

Audit 3 part 2 (Human Ressources)

  • Was this section audited? If yes answer questions and add observations

  • 1- is there a training program for new employees?

  • Observation / comments

  • Add media

  • 2- is the specific training program for some tasks (ex: maintenance, cleaning, quality involved employee)? See some employee's file.

  • Observation / comments

  • Add media

  • 3- have all employees been train according to the good manufacturing practices?

  • Observation / comments

  • Add media

  • 4- are the subcontractors also trained according to good manufacturing practices?

  • Observation / comments

  • Add media

  • 5- is there a program of continuous training for all employees? Indicate the approached themes and the date back to the last training.

  • Observation / comments

  • Add media

Engineering and Maintenance

  • Was this section audited? If yes answer questions and add observations

  • 6- is the interior of the building well designed to ensure food safety standards?

  • Observation / comments

  • Add media

  • 7- are the equipment's conceived and disposed adequately ( to facilitate cleaning and maintenance and thus to diminish the contamination risk)?

  • Observation / comments

  • Add media

  • 8- are the chemical products for maintenance, food grade in the areas of production? (Check some of the chemicals and see if grease guns are dedicated for food)

  • Observation / comments

  • Add media

  • 9- Is the management maintenance work program effective ( ask employees)

  • Observation / comments

  • Add media

  • 10- are the preventive maintenance programs completed, effective and updated (including the integration of new equipment)

  • Observation / comments

  • Add media

  • 11- are the water systems, vapor, ventilation and compressed air adapted to prevent the contamination of the products and the environment (see if the air filters are changed regularly)

  • Observation / comments

  • Add media

Production process

  • Was this section audited? If yes answer questions and add observations

  • 12- are the measures, analysis and checks in process adequate and carried out accordingly to the established frequency?

  • Observation / comments

  • Add media

  • 13- Are the packaging checks adequate and carried out according to the established frequency (sealing, identification, weighter)

  • Observation / comments

  • Add media

  • 14- is there a regular follow-up for overweight reduction according to objectives already set?

  • Observation / comments

  • Add media

  • 15- are the reworked products reused only in compatible products )see compatibility chart)

  • Observation / comments

  • Add media

  • 16- are the reject or reworked products well identified and stored adequately?

  • Observation / comments

  • Add media

Audit 4 part 2

Treceability and recall procedure

  • Was this section audited? If yes answer questions and add observations

  • 1- does the plant make recall simulations at least once a year / up and down? (See the last simulation and describe the results)

  • Observation / comment

  • Add media

  • 2- is the recall program updated ( including the list of responsible persons with the phone number)?

  • Observation / comment

  • Add media

Logistic / warehouse - receiving

  • Was this section audited? If yes answer questions and add observations

  • 3- is there a mechanism to identify non compliant products? If yes, describe the mechanism

  • Observation / comment

  • Add media

  • 4- does the plant have an area for isolating non-complaint or quarantined products?

  • Observation / comment

  • Add media

  • 5- does the company provide an inventory turnover according to FIFO (first in first out)? (See consumption for 3 items)

  • Observation / comment

  • Add media

  • 6- are the raw materials and packaging materials stored, handled and identified properly to ensure their integrity and to facilitate their traceability?

  • Observation / comment

  • Add media

  • 7- is the temperature and humidity checked regularly for refrigerated rooms, hot rooms and storage areas? (See records)

  • Observation / comment

  • Add media

  • 8- Is there a truck inspection prior to load a shipment? If yes, is it documented? What is checked?

  • Observation / comment

  • Add media

  • 9- is there a truck inspection and raw material inspection during the reception? if yes, is it documented? What is checked? ( ex broken bags, pallet, smell, seals....)

  • Observation / comment

  • Add media

Security

  • Was this section audited? If yes answer questions and add observations

  • 10- is the security system to fight against bio-terrorism adequate? (Access to production areas, visitor's entrance, secure site)

  • Observation / comment

  • Add media

Material control

  • Was this section audited? If yes answer questions and add observations

  • 11- are the change overs in production controlled to prevent errors (pouches, bags, boxes, labels)?

  • Observation / comment

  • Add media

Specific programs for management of allergens

  • Was this section audited? If yes answer questions and add observations

  • 12- if applicable to the plant, the specification CAC is applied as intended. Ref: specifications of the CAC program

  • Observation / comment

  • Add media

  • 13- if applicable to the plant, the specification SGS is applied as intended. Ref: appendix B of the specifications SGS program

  • Observation / comment

  • Add media

  • 14- if applicable to the plant, is the IQ039 instruction applied as intended?

  • Observation / comment

  • Add media

  • 15- is the expedition staff of plants that are not peanut free aware of the risks associated with the transfer to a peanut free plants ( equipment, materials, ingredients)?

  • Observation / comment

  • Add media

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