Corporate Premises

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Concerns

• Are there any specific concerns within the establishment relating to health & safety?

  Yes

  No

  N/A

COSHH

• Is the area free of substances hazardous to health? <br>(If not please list and/ or add photos of labels)

  Yes

  No

  N/A

FIRE SAFETY

• Is the Fire Safety Manual available?

  Yes

  No

  N/A

• Have the actions from the last fire risk assessment been completed?

  Yes

  No

  N/A

• Is all escape signage properly maintained?

  Yes

  No

  N/A

• Is there an evacuation plan available?

  Yes

  No

  N/A

• Are evacuation drills being carried out at 6 month intervals?

  Yes

  No

  N/A

• Are the alarms tested weekly?

  Yes

  No

  N/A

• Is the emergency lighting tested monthly?

  Yes

  No

  N/A

• Is the standard of housekeeping acceptable with all exits clear?

  Yes

  No

  N/A

ASBESTOS

• Is 4Thought being updated and e-mail alerts responded to as required?

  Yes

  No

  N/A

• Have any works identified through monitoring been carried out as necessary?

  Yes

  No

  N/A

• Have permits to work been issued where appropriate?

  Yes

  No

  N/A

• Has a Type 3 survey been carried out where necessary?

  Yes

  No

  N/A

• Were licensed contractors used for any works where necessary?

  Yes

  No

  N/A

• Has any asbestos removed been disposed of safely?<br> <br> <br> <br>

  Yes

  No

  N/A

• Have staff been made aware of the presence of asbestos where appropriate and not to cause damage e.g. by pinning etc.?

  Yes

  No

  N/A

• Are staff aware of the procedures for reporting hazards/damaged asbestos etc.?

  Yes

  No

  N/A

• Is there evidence that contractors are checking for asbestos prior to working?

  Yes

  No

  N/A

• Has training been carried regarding 4Thought and the management of asbestos?<br>N.B. New staff/need for refresher training

  Yes

  No

  N/A

LEGIONELLA

• Is any equipment used working effectively and has it been calibrated annually with a record kept?

  Yes

  No

  N/A

• Are all checks carried out as laid down in the risk assessment for the control of legionella and records kept of such checks?

  Yes

  No

  N/A

• Was corrective action taken as appropriate for any problems found during checks?

  Yes

  No

  N/A

• Have staff that require training on legionella management been adequately trained?

  Yes

  No

  N/A

ELECTRICAL SAFETY

• Has the electrical installation been checked by a competent electrician within the last five years?

  Yes

  No

  N/A

• Have all works identified been carried out?

  Yes

  No

  N/A

• Has all portable electrical equipment been PAT tested at an appropriate interval?

  Yes

  No

  N/A

• Has a central register of portable electrical appliance testing records been maintained?

  Yes

  No

  N/A

• Has a label indicating the last test date been fixed to each portable electrical appliance?

  Yes

  No

  N/A

• Is secondhand equipment brought in?

  Yes

  No

  N/A

• Is there a policy on the use of Staff/visitors owned items?

  Yes

  No

  N/A

• Is it tested?

  Yes

  No

  N/A

LETTINGS / HIRE CONDITIONS

• Are any rooms/facilities hired to outside bodies?

  Yes

  No

  N/A

• Have room capacities for events been calculated?

  Yes

  No

  N/A

• Is the model contract used for outside lettings?

  Yes

  No

  N/A

• Conditional question

  Yes

  No

  N/A

• Are the following issues checked before each letting(cf:Schools checklist):

• Site?

  Yes

  No

  N/A

• Access arrangements?

  Yes

  No

  N/A

• Seating arrangements?

  Yes

  No

  N/A

• Parking?

  Yes

  No

  N/A

• Emergency procedures?

  Yes

  No

  N/A

• Fire exit routes?

  Yes

  No

  N/A

• First aid arrangements?

  Yes

  No

  N/A

• Stewarding?

  Yes

  No

  N/A

• Administrative matters?

  Yes

  No

  N/A

• Staffing?

  Yes

  No

  N/A

• Use of kitchen / catering facilities?

  Yes

  No

  N/A

• Cleaning?

  Yes

  No

  N/A

• Locking/security of building?

  Yes

  No

  N/A

• Hirers RA/insurance?

  Yes

  No

  N/A

FIRST AID ARRANGEMENTS

• Risk assessment in place?

  Yes

  No

  N/A

• Is there a sufficient number of trained first aiders?

  Yes

  No

  N/A

• Do they undergo refreshers training every 3 years?

  Yes

  No

  N/A

• Are there sufficient first aiders to cover for foreseeable absences (e.g. attendance on courses)?

  Yes

  No

  N/A

• Training for special hazards?

  Yes

  No

  N/A

• Any EFAW trained?

  Yes

  No

  N/A

• Where first aiders are not required, has an 'Appointed Person' been nominated to take charge of the situation in a medical emergency?

  Yes

  No

  N/A

• Where children under 5 may be present, are there any staff trained in paediatric First Aid?

  Yes

  No

  N/A

• Are adequate numbers of first aid boxes provided?

  Yes

  No

  N/A

• Are the contents of first aid boxes regularly checked and are records of checks kept?

  Yes

  No

  N/A

• Special equipment / contents?

  Yes

  No

  N/A

• Any defibrillator?

  Yes

  No

  N/A

• Are staff aware of colleagues who are at particullar risks eg: asthma sufferers and use inhalers?

  Yes

  No

  N/A

MAINTENANCE

• Is the electrical system properly maintained?

  Yes

  No

  N/A

• Is the building fabric maintained in good repair?

  Yes

  No

  N/A

• Are the floor including coverings, in good repair free from tripping hazards?

  Yes

  No

  N/A

• Is the décor in reasonable condition?

  Yes

  No

  N/A

• Are all doors in good repair and condition, including intumescent strips and self closers where provided?

  Yes

  No

  N/A

• Is the heating and ventilation effective?

  Yes

  No

  N/A

• Are all items appropriately stored?

  Yes

  No

  N/A

• Are there appropriate arrangements for handling deliverines?

  Yes

  No

  N/A

• Are all exits clearly marked and properly maintained?

  Yes

  No

  N/A

HOUSEKEEPING

• Are outside areas properly maintained free from slipping and tripping hazards, and where appropriate provided with lighting?

  Yes

  No

  N/A

• Suitable cleaning arrangements in place for:

• Public areas?

  Yes

  No

  N/A

• Staff areas?

  Yes

  No

  N/A

• Toilets?

  Yes

  No

  N/A

STAFF AWARENESS & TRAINING

• Are staff …

• aware of the Bexleys Health and Safety Policy?

  Yes

  No

  N/A

• aware of restrictions on the use of approved contractors?

  Yes

  No

  N/A

• given information when building works in progress?

  Yes

  No

  N/A

• aware of presence of asbestos containing materials?

  Yes

  No

  N/A

• aware of restictions related to ACMs?

  Yes

  No

  N/A

• aware of how to report damage?

  Yes

  No

  N/A

• aware that all electrical equipment should be PAT tested?

  Yes

  No

  N/A

• aware of what to do with faulty equipment?

  Yes

  No

  N/A

• aware whether they can use their own equipment?

  Yes

  No

  N/A

• aware of how to report premises faults?

  Yes

  No

  N/A

COMMENTS/SUMMARY

• COMMENTS/SUMMARY

AUDIT RATING