Title Page
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Site conducted
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Document No.
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Name of Partnership Company
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Conducted on
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Prepared by
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Personnel
Details
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Status of company and relationship to LBE
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Number of employees
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Function of company
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What work activities are carried out by the company?
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What does the manager consider to be the key hazards arising from the work of the company?
Building Assets
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Name of Building
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Address of building
Responsibility for premise/assets
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The owner/freeholder of the building has sole responsibility for the premise or has sole responsibility for the common parts of multi-occupied buildings - Owner/freeholder is 'Responsible Person/Duty Holder'
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Under a tenancy agreement or contract, tenants are responsible for repairs and maintenance - Tenant is 'Responsible Person/Duty Holder'
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Under a tenancy agreement or contract, the owner/freeholder keeps responsibility for maintenance and repair and the owner has control of access by maintenance workers into the building - Owner/freeholder is 'Responsible Person/Duty Holder'
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Under a tenancy agreement or contract, responsibility is shared between parties e.g. owner/freeholder/tenant and managing company - Each party is responsible for those parts of the premise for which they have maintenance responsibilities or is otherwise set out in in a contract.
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There is no tenancy agreement or contract - The person in control of the premise is the 'Responsible person/Duty holder'
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Other arrangement
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Details
Safety Policy
Policy Statement
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Does the company have a Health & Safety Policy statement?
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Company policy statement
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LBE H&S policy statement - references the partnership company
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Framework policy statement - a framework to link and allow for the use of LBE H&S Management systems (policy, arrangements and guidance). Acts as the over-arching policy for services within the partnership company.
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Is the policy statement dated and signed at Executive level?
Organisation
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Is there an organisational structure that identifies the persons within the company with Health & Safety responsibilities (MD, Directors, Managers and employees)?
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Are roles and safety responsibilities clearly detailed?
Arrangements
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Are arrangements in place that describe a safety management system (or how they will access one) relevant to the undertaking?
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Risk Management
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Access to competent H&S advice
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Landlord compliance
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Fire Safety
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Asbestos
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Legionella
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Electrical
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Gas
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CDM
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Is the manager aware of the location of Corporate H&S Arrangements and Guidance documents (if they have adopted these)?
Fire Safety
- Building Assets
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Name of Building
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Who is the Responsible Person(s) in control of the communal areas (repair/maintenance obligations or set out in a lease)?
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Has a Premise Service lead (or Premise co-ordinator) been appointed to undertake selective day-to-day activities at the building (e.g. call point testing) in line with the Property Client direction (budget holder/responsible person)?
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Has a Fire Risk Assessment been carried out on the common areas of the building and is it in-date?
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Have actions from the FRA been completed within timscale?
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Is the communal AFD system subject to a regular Periodic Inspection and test by a competent person (maximum period of 6 months between inspections)?
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Are weekly operational call point tests carried out on the communal AFD system?
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Are emergency lighting systems subject to an annual full rated (e.g. 3 hrs) test by a competent person?
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Are emergency lighting systems subject to a monthly short functional test?
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Have dry risers been inspected annually?
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Are escape routes and fire exit doors unobstructed, self-closing or on mag locks that will release in the event of a fire?
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Are fire extinguishers in place at exits and tested within the last year?
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Is fire compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?
Asbestos
- Building Assets
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Name of Building
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Who is the person in control of the communal areas with repair/maintenance obligations (Responsible Person)?
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Has a Premise Service lead (or Premise co-ordinator) been appointed to undertake selective day-to-day activities at the building (e.g. supervising contractors) in line with the Property Client direction (budget holder/responsible person)
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Have the common areas of the building been surveyed for asbestos containing material?
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Is the survey and Asbestos Management Plan (action plan, communication plan, drawing/plan) available at the premise?
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Do the common areas of the building contain any asbestos?
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Is there a system to ensure the asbestos is not disturbed and that regular checks are made to ensure it remains undisturbed and in good order?
Council Asbestos Policy
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Are responsible persons for the building aware of the Councils Asbestos Policy and its broad requirements?
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Asbestos surveys completed by UKAS accreddited companies
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All ACM to be removed or worked on by HSE licensed asbestos contractor before refurbishment work commences
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For internal work, reassurance air testing carried out by an independent UKAS Accredited Air Monitoring Company
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Are responsible persons able to outline suitable asbestos procedures to be followed before the fabric of the building is disturbed?
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Suitable checks made on the asbestos register
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Where necessary R&D survey carried out before the fabric of building is disturbed (unless built after the year 2000 and the materials to be worked on are highly unlikely to contain asbestos e.g. wood or metal and not likely to be concealing a void area)
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Is asbestos compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?
Legionella
- Building Assets
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Name of Building
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Who is the relevant Duty Holder accountable for water systems on the premise i.e. owner/tenant/managing company as set out in a lease?
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Has a 'Responsible Person' been appointed for the day to day management of the water systems?
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Has a legionella Risk Assessment been carried out by the Duty Holder?
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Has a Premise Service lead (or Premise co-ordinator) been appointed to undertake selective day-to-day activities at the building (e.g. flushing little used taps) in line with the direction of the main Responsible Person.
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Has a water management plan or scheme setting out the controls to be implemented, the frequency of checks and details of persons responsible for undertaking them been prepared?
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Is there evidence that high and medium risks identified in the Legionella Risk Assessment have been addressed within stated timescales?
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Has the assessment been reviewed within timescale?
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Has water temperature monitoring been implemented with satisfactory results?
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Are weekly water flushing regimes in place for properties that are void for 7 or more days?
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Is legionella compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?
Electrical Safety
- Building Assets
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Name of Building
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Who is the relevant Duty Holder accountable for electrical systems on the premise i.e. owner/occupier/employer?
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Has the person in control of the common areas of non-domestic properties made arrangements for the fixed electrical installation to be periodically inspected and tested at least every 5 years and a satisfactory Electrical Installation Condition Report (EICR) issued?
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Is there evidence that any remedial works raised in the common areas EICR have been addressed within the specified timescale?
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Has the person managing rented properties made arrangements for electrical installations within properties to be inspected and tested at least every 5 years and a satisfactory EICR issued?
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Where portable electrical appliances are supplied in common areas, are arrangements in place for them to be tested on a risk based frequency (type of equipment and frequency of use) with records available?
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Is there evidence that any Lightning Protection system is tested and maintained annually by a competent person?
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Is electrical compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?
Gas Safety
- Building Assets
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Name of Building
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Who is the relevant Duty Holder accountable for gas systems on the premise i.e. owner/occupier/employer?
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Has the person in control of the common areas of non-domestic premises, made arrangements where gas mains are present, for gas appliances to be subject to an annual safety inspection and satisfactory report issued?
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Is there evidence that any remedial works raised in the annual inspection have been addressed within stated timescales?
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Has the person managing rented properties made arrangements for gas appliances within properties to be subject to an annual gas safety inspection?
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Is gas compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?
Lifts
- Building Assets
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Name of Building
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Who is the relevant Duty Holder accountable for lifting equipment on the premise i.e. owner/tenant/managing company or as set out in a lease?
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Has the person in control of lifting equipment made arrangements for LOLER examinations to be carried out?
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Is there evidence that any remedial works raised in LOLER examinations have been addressed within stated timescales?
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Is lifting equipment subject to a suitable maintenance regime?
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Is lift compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?
Risk Assessments of Common Areas
- Building Assets
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Name of Building
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Has a 'Responsible Person' accountable for managing the common areas of the building i.e. owner/occupier/employer been identified?
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Is there a car park associated with the premise which falls to the Responsible Person?
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Has the car park/transport hazards been risk assessed?
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Is the car park surface maintained to minimise slip and trip risks?
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Are vehicle and pedestrian routes/flows and car park site entrances/exits clearly marked?
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Is the car park well lit?
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Are paths/steps to and from the building maintained to mininise slips/trips?
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Are there corridors?
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Have the corridors been risk assessed?
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Are corridors sufficiently lit?
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Are corridor floors free or slip and trip hazards?
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Are handrails on stairways secure?
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Is there a roof that could be accessed?
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Has roof access been risk assessed?
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Is the door to the roof secure to trespass?
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Is a permit-to-access in place for legitimate roof access?
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Is there a garden area?
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Has the garden area been risk assessed?
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Is the garden maintained along with routeways?
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Have any water features or water systems been included within the legionella risk assessment?
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Is there a plant room?
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Has the plant room been risk assessed?
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Is the plant room secure to unauthorised access?
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Is the plant room free from unauthorised storage?
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Is the floor free from slip/trip hazards?
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Are risk assessments and inspection checklists covering proactive monitoring available and accessible at all times - either held on site in a log book or electronically in accordance with Enfield Council Corporate Landlord Policy?
