COVID-19 Inspection/Audit

• Conducted on

  Date

• Prepared by

• Have you completed the New York Forward Business Re-Opening Safety Plan and have it conspicuously posted. (MVMG IV)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Name of employee designated as site safety monitor (MVMG IIIA)

• Have you acknowledged the Interim Guidance for Vehicles Sales, Leasing and Rentals and have you completed the affirmation, printed it and added it to your STF binder (or other)?

  Select Yes Item Needs Attention Action corrected @ time of Audit N/A Reference

  • Yes
  • Item Needs Attention
  • Action corrected @ time of Audit
  • N/A
  • Reference

• MVMG https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/motor-vehicles-master-guidance.pdf

• Acknowledged link https://forms.ny.gov/s3/ny-forward-affirmation

• Is the workforce and customer presence limited to 50% of the maximum occupancy for a particular area (Showroom) as set by the certificate of occupancy. (MVMG IA) (Square Feet/100/2) example 7,000/100=70/2=35 employees and customers

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Proper signage at entrances/exits (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Is there signage throughout the building from OSHA, CDC or others reminding employees/customers to practice proper hygiene (COVID-19) (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Cleaning Protocols (All areas cleaned and sanitized)

• Are log sheets compliant and stored? (date time and scope of cleaning) (MVMG IIB)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Are all the following areas clean and sanitized (entrances, exits, aisles, hallways, bathroom, kitchen, breakroom, conference room, and common high touched areas) (MVMG IIB)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Pre Screening Protocol

• Have you implemented mandatory daily health screening practices? (MVMG IIIA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Pre-Screening Protocol remotely or onsite being followed and log sheets utilized and stored? (MVMG IIIA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• At a minimum, screening should be required of all workers and visitors and completed using a questionnaire that determines whether the worker or visitor has:
  (a) knowingly been in close or proximate contact in the past 14 days with anyone who has tested positive for COVID-19 or who has or had symptoms of COVID-19,
  (b) tested positive for COVID-19 in the past 14 days, or
  (c) has experienced any symptoms of COVID-19 in the past 14 days.

• Are you performing daily temperature checks (MVMG IIIA)

  Yes

  No

• Are Responsible Parties trained performing screening activities, including temperature checks, are appropriately protected from exposure to potentially infectious workers or visitors entering the site. Personnel performing screening activities should be trained by employer-identified individuals who are familiar with CDC, DOH, and OSHA protocols. (MVMG IIIA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Note: Employers are prohibited from keeping records of employee health data!

• Are Responsible Parties reviewing all employee and visitor responses collected by the screening process on a daily basis and maintain a record of such review. (MVMG IIIA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Name and title of employee reviewing collected data.

PPE/Cleaning Supplies

• Inventory of PPE sufficient? (Masks, Cloth/Disposable, Gloves Disinfection supplies, Wipes, Hand Sanitizer)

  Select Yes No N/A Supply Low

  • Yes
  • No
  • N/A
  • Supply Low

• Is the dealership adhering to hygiene, cleaning and disinfection requirements as advised by the CDC and NYS DOH (MVMG IIB)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Are cleaning logs that include Date/Time/Scope of cleaning and disinfection maintained by building or department (MVMG IIB)

  Building

  Department

• Sales Yes or No

  Yes

  No

• Is the visitors log compliant and up to date (Name, Date, Time, Phone#) (MVMG IIIA )

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Hygienic Control

• Are employees properly wearing face coverings when in close proximity to customers or fellow employees? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Note: (Employee-Customer) Employees also must wear face coverings any time they interact with customers (e.g. ringing up a purchase), even if they are six or more feet apart (MVMG IA)

• Note: (Employee-Employee) Employees are within six feet of another employee must have a face mask on. Also employees must be prepared to don a face covering if another person unexpectedly comes within six feet.(MVMG IA)

• Customers/Vendors witnessed properly wearing face coverings?

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Distancing Control

• Employees/Customers practicing social distancing? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Plexiglass dividers in place (where applicable)? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Waiting rooms setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Customer interaction areas setup for proper social distancing (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Offices setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Have you established designated areas for pickups and deliveries limiting contact to the extent possible? (MVMG ID)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Floors properly marked in high traffic areas? (MVMG IA)

  Select Yes Item Needs Attention Action corrected @ time of Audit N/A Reference

  • Yes
  • Item Needs Attention
  • Action corrected @ time of Audit
  • N/A
  • Reference

• Floor marking high traffic area

  

Vehicle Cleaning Protocols (Customer, Dealer Owned)

• Are log sheets compliant and maintained onsite ? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Service Yes or No

  Yes

  No

• Is the visitors log compliant and up to date (Name, Date, Time, Phone#) (MVMG IIIA )

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Hygienic Control

• Are employees properly wearing face coverings when in close proximity to customers or fellow employees? )MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Note: (Employee-Customer) Employees also must wear face coverings any time they interact with customers (e.g. ringing up a purchase), even if they are six or more feet apart (MVMG IA)

• Note: (Employee-Employee) Employees are within six feet of another employee must have a face mask on. Also employees must be prepared to don a face covering if another person unexpectedly comes within six feet.(MVMG IA)

• Customers/Vendors witnessed properly wearing face coverings?

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Distancing Control

• Employees/Customers practicing social distancing? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Plexiglass dividers in place (where applicable)? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Waiting rooms setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Customer interaction areas setup for proper social distancing (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Offices setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Floors properly marked in high traffic areas? (MVMG IA)

  Select Yes Item Needs Attention Action corrected @ time of Audit N/A Reference

  • Yes
  • Item Needs Attention
  • Action corrected @ time of Audit
  • N/A
  • Reference

• Floor marking high traffic area

  

Vehicle Cleaning Protocols (Customer, Dealer Owned)

• Are log sheets compliant and maintained onsite ? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Parts Yes or No

  Yes

  No

• Is the visitors log compliant and up to date (Name, Date, Time, Phone#) (MVMG IIIA )

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Hygienic Control

• Are employees properly wearing face coverings when in close proximity to customers or fellow employees? )MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Note: (Employee-Customer) Employees also must wear face coverings any time they interact with customers (e.g. ringing up a purchase), even if they are six or more feet apart (MVMG IA)

• Note: (Employee-Employee) Employees are within six feet of another employee must have a face mask on. Also employees must be prepared to don a face covering if another person unexpectedly comes within six feet.(MVMG IA)

• Customers/Vendors witnessed properly wearing face coverings?

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Distancing Control

• Employees/Customers practicing social distancing? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Plexiglass dividers in place (where applicable)? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Waiting rooms setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Customer interaction areas setup for proper social distancing (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Offices setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Floors properly marked in high traffic areas? (MVMG IA)

  Select Yes Item Needs Attention Action corrected @ time of Audit N/A Reference

  • Yes
  • Item Needs Attention
  • Action corrected @ time of Audit
  • N/A
  • Reference

• Floor marking high traffic area

  

Vehicle Cleaning Protocols (Customer, Dealer Owned)

• Are log sheets compliant and maintained onsite ? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Collision Yes or No

  Yes

  No

• Is the visitors log compliant and up to date (Name, Date, Time, Phone#) (MVMG IIIA )

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Hygienic Control

• Are employees properly wearing face coverings when in close proximity to customers or fellow employees? )MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Note: (Employee-Customer) Employees also must wear face coverings any time they interact with customers (e.g. ringing up a purchase), even if they are six or more feet apart (MVMG IA)

• Note: (Employee-Employee) Employees are within six feet of another employee must have a face mask on. Also employees must be prepared to don a face covering if another person unexpectedly comes within six feet.(MVMG IA)

• Customers/Vendors witnessed properly wearing face coverings?

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

Distancing Control

• Employees/Customers practicing social distancing? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Plexiglass dividers in place (where applicable)? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Waiting rooms setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Customer interaction areas setup for proper social distancing (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Offices setup for proper social distancing? (MVMG IB,IC)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit

• Floors properly marked in high traffic areas? (MVMG IA)

  Select Yes Item Needs Attention Action corrected @ time of Audit N/A Reference

  • Yes
  • Item Needs Attention
  • Action corrected @ time of Audit
  • N/A
  • Reference

• Floor marking high traffic area

  

Vehicle Cleaning Protocols (Customer, Dealer Owned)

• Are log sheets compliant and maintained onsite ? (MVMG IA)

  Select Yes Item Needs Attention N/A Action corrected @ time of Audit

  • Yes
  • Item Needs Attention
  • N/A
  • Action corrected @ time of Audit