Information

  • Document No.

  • Conducted on

  • Prepared by

  • Location

CLIENT RELATED AUDIT

Behaviour Support Plans

  • Are all dates current?

  • Are the plans accessible for all staff?

  • Are they being used and reported on by team leader?

Incident Reports

  • Are Incident Reports related to the person in their individualised folders?

  • Is the Incident Report Register up to date?

Medication

  • Has the front sheet been completed on M.M.S?

  • Has the signed sheet been completed correctly?

  • Are the medications being stored correctly inn a locked cabinet?

  • Are the Webster packs in good order?

  • Have people been signing the medication charts correctly?

  • Are there medication reviews for all people every 6 months?

  • Are the PRN Guidelines accurate and up to date?

  • Ae there any out of date medications held on the premises?

People Meetings

  • Are the People Meetings folder present and stored in the correct location?

  • Are their regular meetings being held

  • What was the date on the last minutes contained in the folder?

Support Plans

  • Are all dates current?

  • Are the plans accessible for all staff?

  • Are the plans being reported on regularly by team leaders and key workers?

STAFF RELATED AUDITS

FOLDERS

  • Are all the folders the correct colour?

  • Are all the folders located in the appropriate places?

Casual Folder

  • Is the information in the casual folder recent?

  • The information in the casual folder is dated?

  • Is there appropriate information contained in the casual folder, and easy to read?

  • Is the casual folder user friendly?

  • Is there a clear alert page in the front of the casual folder?

Community Visitors Reports

  • What was the date of the last Community Visitors Report?

  • Was this report sent to the Coordinator and Manager Client Support?

  • Have all the issues that have been reported in the Community Visitors Report been followed up?

Day Books

  • Are staff signing in and out of the Day Book?

  • Are appropriate notes being recorded?

  • Are meals and visitors being recorded appropriately?

Disability Act 2006

  • Is the Disability Act 2006 located and easily accessible to staff?

Finances

  • Are the handover sheets completed appropriately?

  • At the end of each month are the Team Leaders reconciling the books and then signing off on them.....forwarding the information to administration team?

Fire Folder

  • Is the information correct and up to date, including the date the information was changed?

  • Are there current photo's of all clients?

  • Fire drills completed.<br>Please record the date of the last fire drill.

  • Have the Weekly checklists been completed?<br>Please record the date of the last report.

  • Have the individual client responses been recorded and located?

  • Are the quarterly evacuation pack checklists completed?<br>Please record the date of the last completed checklist.

  • Are there completed staff orientation located?

  • Have there been evacuation evaluations for each person sighted and up to date?

First Aid Kit

  • Is the First Aid Kit adequately stocked?

  • Has there been any Panadol located in the first aid kit?

Food Safety Fridge/ Pantry

  • Storage of left overs dated and stored appropriately?<br>Please check the use by dates on food contained within the fridge.

  • Medication requiring refrigeration stored appropriately in a locked container?

  • Storage of open food dated and stored appropriately?<br>Please check the use by dates on the food stored in the pantry.

House Meetings

  • Are there agenda and minutes of the last house meeting in folder?

  • Has a copy of the minutes been sent to the appropriate coordinators?

  • Have any actions been followed up on with appropriate outcomes?

Notice Board

  • Is the notice board clearly defined with appropriate and current information?

Phone Listings

  • Are the phone listings located in the house current and up to date?

POMS Manual

  • Has the POMS manual been located and easily accessible to staff?

Quality Framework

  • Is the Quality Framework present and easily located?

Rosters

  • Can you locate a printed copy of the current roster?

SAFE ENVIRONMENT

Bathroom

  • Is the bathroom area clean?

  • Are electrical safety tags in place?

Kitchen

  • Is the kitchen area clean?

  • Are electrical safety tags in place

Laundry

  • Is the laundry area kept clean?

  • Are electrical safety tags in place?

OTHER

  • Is there any additional information that needs to be added to this audit?

NON CONFORMITIES

SIGNATURE OF AUDITOR

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