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January
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
February
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
March
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
April
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
July
July Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
5.5 Responsibility, Authority and Communication
Does the HR Manager hold Duty Statements for all personnel defined in the CDAus Organisation Chart
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Is the Duty Statement register up to date
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6.2.1 Human Resources - General
Does CTS maintain Payroll, Grievance Process, Work Cover Process, Vendor and Voucher approval, Account Reconcilliation and Receipting?
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How is a person assessed to ensure they are competent to perform their duties.
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Are records being maintained for all personnel that indicate qualifications, skill level and training plans.
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Are the following QMS documents current and in use:
Employee Qualifications and Training (F_HR_024)
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Duty Statements (F_HR_026)
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Training Request (F_HR_030)
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CTC LIS Sub-Contactor Induction (PR_OPS_002)
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6.4 Work Environment
Are site specific briefings conducted to ensure personnel are appropriately prepared, inducted and understand the safety requirements associated with their workplace.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
August
August Audit
Add signature
September
September Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
6.2.2. Human Resources - Competence, Training and Awareness
Are qualifications for each position documented in the site specific Job Descriptions
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Enter short description of suggested rectification of issue
Are Managers preparing training plans for their staff annually.
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Enter short description of suggested rectification of issue
Does CDAus maintain training records for each employee.
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Enter short description of suggested rectification of issue
Are Duty statements reviewed annually?
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Is the F_HR_030 suitable to requirements and being utilised.
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Do all employees have biographies.
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Is there evidence available to show that all employees have been through the induction/orientation process?
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7.4.2. Purchasing - Purchasing Information
Is the General Manager the only person that can approve Purchase Orders above $10,000
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Have all suppliers undergone evaluation upon completion of services provided to CDAus.
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Enter short description of suggested rectification of issue
Are CDAus personnel cognisant of CDA Work Instruction W240 when purchasing hardware items?
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Practical Check - Do a walk through of the purchasing procedure with a manager to ensure that actions match that of the written procedure.
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Are stock-takes of Government purchased consumables carried out with the results of the stocktake forwarded to the customer
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Are Government purchased consumables stored separate from CDAus consumables?
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8.2.2. Measurement, Analysis and Improvement - Internal Audit
Have the software licenses been checked for currency within the last twelve months
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Enter short description of suggested rectification of issue
Add signature
October
October Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
5.5.3. Responsibility, Authority and Communication - Internal Communications
Is the effectiveness of the QMS communicated to CDAus employees?
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Enter short description of suggested rectification of issue
Are all personnel commencing with CDAus educated on the existence of the QMS throughout the induction process.
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Enter short description of suggested rectification of issue
7.4.3. Purchasing - Verification of Purchased Product
Do CDAus personnel inspect purchased products against the purchase order to verify count, kind and condition.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Do competent staff provide written advice of authorisation checks being carried out.
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Enter short description of suggested rectification of issue
8.2.3. Monitoring and Measurement - Monitoring and Measurement of Processes
Does CDAus monitor and measure key processes to ensure continuing ability to satisfy the intended purpose of the procedure and meet customer requirements.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
November
November Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Please provide details
4.2.3. Control of Documents
Is Quality assurance tested throughout document production
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Enter short description of suggested rectification of issue
Does the Document Management Procedure (PR_QA_002) accurately describe the current practices within CDAus.
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TASK. Sample 5 x documents randomly from the Document Control Index to ensure that the Document Control Index matches the current status of those documents within the QMS. Increase the size of the sample if are errors found.
Are the sample documents and the Document Control Index up to date?
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Enter short description of suggested rectification of issue
5.6.1. Management Review General
Does the Quality Management Review Committee meet at least quarterly reviewing the performance of the QMS.
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5.6.2. Management Review - Review Input
Does the QMSRC discuss and report on the following items:
Action items from previous meetings
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Results of audits
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Status of Work improvement notices
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Customer feedback
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Process performance
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Changes that could affect the QMS
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Recommendations for improvement
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5.6.3. Management Review - Review Output
Are records being maintained of the Quality Management Review Committee meetings
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6.3.1 - 6.3.4. Geographic Locations
Do the locations identified at 6.3 accurately reflect the current CDAus Organisation/facilities.
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8.2.4. Monitoring and Measurement of Product
Does CDAus measure the product or service provided to the customer against the customers specification/contract.
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Is that measurement of conformity with the acceptance criteria, contract or standard documented and maintained as historical data (ie. filed)
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Add signature
Quality Manager
Quality Manager
Miscellaneous
Are WIN's from previous Internal Audit completed
Please provide details
Are WIN's from previous External Audit completed
Please provide details
Are there any outstanding WINs from Customer feedback
Do CDAus personnel have ready access to the Quality Manual
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Is the CDAus Scope accurately described at 4.2.2 of the Quality Manual.
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5.4.2. Management Responsibility - Planning - Quality Management System
Are CDAus Goals and Objectives reviewed and Documented regularly.
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Do you wish to enter comments
Are acheivements against Quality Indicators documented in CDAus Reporting processes.
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Have the different Cubic Defence Australia sites developed measurable internal objectives to support the strategic Quality Objectives.
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Are the Quality Policy, Quality Objectives, Internal/External audit results and Management Review Meeting minutes reviewed regularly to facilitate Continual Improvement.
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Are completed WINs reviewed for ongoing effectiveness
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5.5 Responsibility, Authority and Communication
Are the Organisation Charts described at 5.5 of the Quality Manual an accurate representation of the company hierarchy, authority and structure.
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5.5.2. Quality Systems Manager (Management Representative)
Does the Quality Manager have an up to date Duty Statement and does it accurately reflect the current duties and responsibilities
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Enter short description of suggested rectification of issue
Does the Quality Manager report on the performance of the QMS to CDAus Management
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Does the Quality Manager promote awareness of the QMS throughout the CDAus Organsiation.
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6.3. Infrastructure
Does the current list of facilities in the Quality Manual accurately describe the current Cubic Defence Australia infrastructure assets.
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Is the Asset and Equipment Register (F_AF_024) maintained and up to date.
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8.1. Measurement, Analysis and Improvement - General
Does CDAus maintain a documented Continuous Improvement procedure to define, plan and implement the measurement and monitoring activities needed to assure conformity and achieve improvement.
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Do you wish to enter comments
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8.2.1. Measurement, Analysis and Improvement - Monitoring and Measurement - Customer Satisfaction
Does CDAus monitor information on Customer perception to assess whether customer requirements are being or have been achieved.
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8.2.2. Measurement, Analysis and Improvement - Internal Audit
Does CDAus have sufficient appropriately trained personnel to carry out Internal Audits
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Is the progress of the Internal Audit Schedule reviewed at quarterly QMSRC meetings
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Does the Quality Manager provide the GM with a monthly report on Internal Audit activity as per the Internal Audit procedure.
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Are formal minutes being maintained for QMSRC meetings.
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Add signature
Greig Terry
Cubic Defence Australia - Annual - November 2013
ISO 9001:2008 Quality Management System Internal Audit
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