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January

Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

February

Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

March

Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

April

Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

July

July Audit
Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

5.5 Responsibility, Authority and Communication

Does the HR Manager hold Duty Statements for all personnel defined in the CDAus Organisation Chart

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Is the Duty Statement register up to date

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

6.2.1 Human Resources - General

Does CTS maintain Payroll, Grievance Process, Work Cover Process, Vendor and Voucher approval, Account Reconcilliation and Receipting?

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How is a person assessed to ensure they are competent to perform their duties.

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Are records being maintained for all personnel that indicate qualifications, skill level and training plans.

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Enter short description of suggested rectification of issue

Are the following QMS documents current and in use:

Employee Qualifications and Training (F_HR_024)

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Duty Statements (F_HR_026)

Enter WIN # and Manager responsible of the completion of the WIN

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Training Request (F_HR_030)

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

CTC LIS Sub-Contactor Induction (PR_OPS_002)

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

6.4 Work Environment

Are site specific briefings conducted to ensure personnel are appropriately prepared, inducted and understand the safety requirements associated with their workplace.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

August

August Audit
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September

September Audit
Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

6.2.2. Human Resources - Competence, Training and Awareness

Are qualifications for each position documented in the site specific Job Descriptions

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Are Managers preparing training plans for their staff annually.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Does CDAus maintain training records for each employee.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Are Duty statements reviewed annually?

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Is the F_HR_030 suitable to requirements and being utilised.

Enter WIN # and Manager responsible of the completion of the WIN

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Do all employees have biographies.

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Is there evidence available to show that all employees have been through the induction/orientation process?

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Enter short description of suggested rectification of issue

7.4.2. Purchasing - Purchasing Information

Is the General Manager the only person that can approve Purchase Orders above $10,000

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Enter short description of suggested rectification of issue

Have all suppliers undergone evaluation upon completion of services provided to CDAus.

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Enter short description of suggested rectification of issue

Are CDAus personnel cognisant of CDA Work Instruction W240 when purchasing hardware items?

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Enter short description of suggested rectification of issue

Practical Check - Do a walk through of the purchasing procedure with a manager to ensure that actions match that of the written procedure.

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Enter short description of suggested rectification of issue

Are stock-takes of Government purchased consumables carried out with the results of the stocktake forwarded to the customer

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Are Government purchased consumables stored separate from CDAus consumables?

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

8.2.2. Measurement, Analysis and Improvement - Internal Audit

Have the software licenses been checked for currency within the last twelve months

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

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October

October Audit
Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

5.5.3. Responsibility, Authority and Communication - Internal Communications

Is the effectiveness of the QMS communicated to CDAus employees?

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Are all personnel commencing with CDAus educated on the existence of the QMS throughout the induction process.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

7.4.3. Purchasing - Verification of Purchased Product

Do CDAus personnel inspect purchased products against the purchase order to verify count, kind and condition.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Do competent staff provide written advice of authorisation checks being carried out.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

8.2.3. Monitoring and Measurement - Monitoring and Measurement of Processes

Does CDAus monitor and measure key processes to ensure continuing ability to satisfy the intended purpose of the procedure and meet customer requirements.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

November

November Audit
Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

4.2.3. Control of Documents

Is Quality assurance tested throughout document production

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

Does the Document Management Procedure (PR_QA_002) accurately describe the current practices within CDAus.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

TASK. Sample 5 x documents randomly from the Document Control Index to ensure that the Document Control Index matches the current status of those documents within the QMS. Increase the size of the sample if are errors found.

Are the sample documents and the Document Control Index up to date?

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

5.6.1. Management Review General

Does the Quality Management Review Committee meet at least quarterly reviewing the performance of the QMS.

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Enter short description of suggested rectification of issue

5.6.2. Management Review - Review Input

Does the QMSRC discuss and report on the following items:

Action items from previous meetings

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Results of audits

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Status of Work improvement notices

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Customer feedback

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Process performance

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Changes that could affect the QMS

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Recommendations for improvement

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5.6.3. Management Review - Review Output

Are records being maintained of the Quality Management Review Committee meetings

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6.3.1 - 6.3.4. Geographic Locations

Do the locations identified at 6.3 accurately reflect the current CDAus Organisation/facilities.

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Enter short description of suggested rectification of issue

8.2.4. Monitoring and Measurement of Product

Does CDAus measure the product or service provided to the customer against the customers specification/contract.

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Is that measurement of conformity with the acceptance criteria, contract or standard documented and maintained as historical data (ie. filed)

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Add signature

Quality Manager

Quality Manager
Miscellaneous

Are WIN's from previous Internal Audit completed

Please provide details

Are WIN's from previous External Audit completed

Please provide details

Are there any outstanding WINs from Customer feedback

Please provide details

4.2.2. Documentation Requirements - Quality Manual

Do CDAus personnel have ready access to the Quality Manual

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Is the CDAus Scope accurately described at 4.2.2 of the Quality Manual.

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5.4.2. Management Responsibility - Planning - Quality Management System

Are CDAus Goals and Objectives reviewed and Documented regularly.

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Do you wish to enter comments

Are acheivements against Quality Indicators documented in CDAus Reporting processes.

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Do you wish to enter comments

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Have the different Cubic Defence Australia sites developed measurable internal objectives to support the strategic Quality Objectives.

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Are the Quality Policy, Quality Objectives, Internal/External audit results and Management Review Meeting minutes reviewed regularly to facilitate Continual Improvement.

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Are completed WINs reviewed for ongoing effectiveness

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5.5 Responsibility, Authority and Communication

Are the Organisation Charts described at 5.5 of the Quality Manual an accurate representation of the company hierarchy, authority and structure.

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Enter short description of suggested rectification of issue

5.5.2. Quality Systems Manager (Management Representative)

Does the Quality Manager have an up to date Duty Statement and does it accurately reflect the current duties and responsibilities

Enter WIN # and Manager responsible of the completion of the WIN

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Does the Quality Manager report on the performance of the QMS to CDAus Management

Enter WIN # and Manager responsible of the completion of the WIN

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Does the Quality Manager promote awareness of the QMS throughout the CDAus Organsiation.

Enter WIN # and Manager responsible of the completion of the WIN

Enter short description of suggested rectification of issue

6.3. Infrastructure

Does the current list of facilities in the Quality Manual accurately describe the current Cubic Defence Australia infrastructure assets.

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Is the Asset and Equipment Register (F_AF_024) maintained and up to date.

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Enter short description of suggested rectification of issue

8.1. Measurement, Analysis and Improvement - General

Does CDAus maintain a documented Continuous Improvement procedure to define, plan and implement the measurement and monitoring activities needed to assure conformity and achieve improvement.

Enter WIN # and Manager responsible off the completion of the WIN

Do you wish to enter comments

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8.2.1. Measurement, Analysis and Improvement - Monitoring and Measurement - Customer Satisfaction

Does CDAus monitor information on Customer perception to assess whether customer requirements are being or have been achieved.

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8.2.2. Measurement, Analysis and Improvement - Internal Audit

Does CDAus have sufficient appropriately trained personnel to carry out Internal Audits

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Is the progress of the Internal Audit Schedule reviewed at quarterly QMSRC meetings

Enter WIN # and Manager responsible of the completion of the WIN

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Does the Quality Manager provide the GM with a monthly report on Internal Audit activity as per the Internal Audit procedure.

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Are formal minutes being maintained for QMSRC meetings.

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Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.