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Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
July Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
5.5 Responsibility, Authority and Communication
Does the HR Manager hold Duty Statements for all personnel defined in the CDAus Organisation Chart
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Is the Duty Statement register up to date
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
6.2.1 Human Resources - General
Does CTS maintain Payroll, Grievance Process, Work Cover Process, Vendor and Voucher approval, Account Reconcilliation and Receipting?
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
How is a person assessed to ensure they are competent to perform their duties.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are records being maintained for all personnel that indicate qualifications, skill level and training plans.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are the following QMS documents current and in use:
Employee Qualifications and Training (F_HR_024)
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Duty Statements (F_HR_026)
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Training Request (F_HR_030)
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
CTC LIS Sub-Contactor Induction (PR_OPS_002)
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
6.4 Work Environment
Are site specific briefings conducted to ensure personnel are appropriately prepared, inducted and understand the safety requirements associated with their workplace.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
September Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
6.2.2. Human Resources - Competence, Training and Awareness
Are qualifications for each position documented in the site specific Job Descriptions
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are Managers preparing training plans for their staff annually.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Does CDAus maintain training records for each employee.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are Duty statements reviewed annually?
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Is the F_HR_030 suitable to requirements and being utilised.
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Enter short description of suggested rectification of issue
Do all employees have biographies.
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Enter short description of suggested rectification of issue
Is there evidence available to show that all employees have been through the induction/orientation process?
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
7.4.2. Purchasing - Purchasing Information
Is the General Manager the only person that can approve Purchase Orders above $10,000
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Have all suppliers undergone evaluation upon completion of services provided to CDAus.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are CDAus personnel cognisant of CDA Work Instruction W240 when purchasing hardware items?
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Practical Check - Do a walk through of the purchasing procedure with a manager to ensure that actions match that of the written procedure.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are stock-takes of Government purchased consumables carried out with the results of the stocktake forwarded to the customer
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Enter short description of suggested rectification of issue
Are Government purchased consumables stored separate from CDAus consumables?
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Enter short description of suggested rectification of issue
8.2.2. Measurement, Analysis and Improvement - Internal Audit
Have the software licenses been checked for currency within the last twelve months
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
October Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
5.5.3. Responsibility, Authority and Communication - Internal Communications
Is the effectiveness of the QMS communicated to CDAus employees?
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are all personnel commencing with CDAus educated on the existence of the QMS throughout the induction process.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
7.4.3. Purchasing - Verification of Purchased Product
Do CDAus personnel inspect purchased products against the purchase order to verify count, kind and condition.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Do competent staff provide written advice of authorisation checks being carried out.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
8.2.3. Monitoring and Measurement - Monitoring and Measurement of Processes
Does CDAus monitor and measure key processes to ensure continuing ability to satisfy the intended purpose of the procedure and meet customer requirements.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
November Audit
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
4.2.3. Control of Documents
Is Quality assurance tested throughout document production
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Does the Document Management Procedure (PR_QA_002) accurately describe the current practices within CDAus.
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Enter short description of suggested rectification of issue
TASK. Sample 5 x documents randomly from the Document Control Index to ensure that the Document Control Index matches the current status of those documents within the QMS. Increase the size of the sample if are errors found.
Are the sample documents and the Document Control Index up to date?
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
5.6.1. Management Review General
Does the Quality Management Review Committee meet at least quarterly reviewing the performance of the QMS.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
5.6.2. Management Review - Review Input
Action items from previous meetings
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Enter short description of suggested rectification of issue
Enter WIN # and Manager responsible of the completion of the WIN
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Status of Work improvement notices
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Enter short description of suggested rectification of issue
Enter WIN # and Manager responsible of the completion of the WIN
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Enter WIN # and Manager responsible of the completion of the WIN
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Changes that could affect the QMS
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Enter short description of suggested rectification of issue
Recommendations for improvement
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5.6.3. Management Review - Review Output
Are records being maintained of the Quality Management Review Committee meetings
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Enter short description of suggested rectification of issue
6.3.1 - 6.3.4. Geographic Locations
Do the locations identified at 6.3 accurately reflect the current CDAus Organisation/facilities.
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8.2.4. Monitoring and Measurement of Product
Does CDAus measure the product or service provided to the customer against the customers specification/contract.
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Enter short description of suggested rectification of issue
Is that measurement of conformity with the acceptance criteria, contract or standard documented and maintained as historical data (ie. filed)
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Quality Manager
Miscellaneous
Are WIN's from previous Internal Audit completed
Are WIN's from previous External Audit completed
Are there any outstanding WINs from Customer feedback
4.2.2. Documentation Requirements - Quality Manual
Do CDAus personnel have ready access to the Quality Manual
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Enter short description of suggested rectification of issue
Is the CDAus Scope accurately described at 4.2.2 of the Quality Manual.
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5.4.2. Management Responsibility - Planning - Quality Management System
Are CDAus Goals and Objectives reviewed and Documented regularly.
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Do you wish to enter comments
Are acheivements against Quality Indicators documented in CDAus Reporting processes.
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Do you wish to enter comments
Have the different Cubic Defence Australia sites developed measurable internal objectives to support the strategic Quality Objectives.
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Do you wish to enter comments
Are the Quality Policy, Quality Objectives, Internal/External audit results and Management Review Meeting minutes reviewed regularly to facilitate Continual Improvement.
Enter WIN # and Manager responsible off the completion of the WIN
Do you wish to enter comments
Are completed WINs reviewed for ongoing effectiveness
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Do you wish to enter comments
5.5 Responsibility, Authority and Communication
Are the Organisation Charts described at 5.5 of the Quality Manual an accurate representation of the company hierarchy, authority and structure.
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Enter short description of suggested rectification of issue
5.5.2. Quality Systems Manager (Management Representative)
Does the Quality Manager have an up to date Duty Statement and does it accurately reflect the current duties and responsibilities
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Enter short description of suggested rectification of issue
Does the Quality Manager report on the performance of the QMS to CDAus Management
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Enter short description of suggested rectification of issue
Does the Quality Manager promote awareness of the QMS throughout the CDAus Organsiation.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
6.3. Infrastructure
Does the current list of facilities in the Quality Manual accurately describe the current Cubic Defence Australia infrastructure assets.
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Enter short description of suggested rectification of issue
Is the Asset and Equipment Register (F_AF_024) maintained and up to date.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
8.1. Measurement, Analysis and Improvement - General
Does CDAus maintain a documented Continuous Improvement procedure to define, plan and implement the measurement and monitoring activities needed to assure conformity and achieve improvement.
Enter WIN # and Manager responsible off the completion of the WIN
Do you wish to enter comments
8.2.1. Measurement, Analysis and Improvement - Monitoring and Measurement - Customer Satisfaction
Does CDAus monitor information on Customer perception to assess whether customer requirements are being or have been achieved.
Enter WIN # and Manager responsible off the completion of the WIN
Do you wish to enter comments
8.2.2. Measurement, Analysis and Improvement - Internal Audit
Does CDAus have sufficient appropriately trained personnel to carry out Internal Audits
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Is the progress of the Internal Audit Schedule reviewed at quarterly QMSRC meetings
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Does the Quality Manager provide the GM with a monthly report on Internal Audit activity as per the Internal Audit procedure.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Are formal minutes being maintained for QMSRC meetings.
Enter WIN # and Manager responsible of the completion of the WIN
Enter short description of suggested rectification of issue
Greig Terry
Cubic Defence Australia - Annual - November 2013
ISO 9001:2008 Quality Management System Internal Audit
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended
to
take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or
treatment;
or other applicable laws. You should also seek your own professional advice to determine if the use of such
checklist is
permissible in your workplace or jurisdiction.
