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January

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

February

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

March

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

April

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

July

July Audit

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

5.5 Responsibility, Authority and Communication

  • Does the HR Manager hold Duty Statements for all personnel defined in the CDAus Organisation Chart

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Is the Duty Statement register up to date

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

6.2.1 Human Resources - General

  • Does CTS maintain Payroll, Grievance Process, Work Cover Process, Vendor and Voucher approval, Account Reconcilliation and Receipting?

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • How is a person assessed to ensure they are competent to perform their duties.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are records being maintained for all personnel that indicate qualifications, skill level and training plans.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are the following QMS documents current and in use:

  • Employee Qualifications and Training (F_HR_024)

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Duty Statements (F_HR_026)

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Training Request (F_HR_030)

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • CTC LIS Sub-Contactor Induction (PR_OPS_002)

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

6.4 Work Environment

  • Are site specific briefings conducted to ensure personnel are appropriately prepared, inducted and understand the safety requirements associated with their workplace.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

August

August Audit

  • Add signature

September

September Audit

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

6.2.2. Human Resources - Competence, Training and Awareness

  • Are qualifications for each position documented in the site specific Job Descriptions

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are Managers preparing training plans for their staff annually.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Does CDAus maintain training records for each employee.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are Duty statements reviewed annually?

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Is the F_HR_030 suitable to requirements and being utilised.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Do all employees have biographies.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Is there evidence available to show that all employees have been through the induction/orientation process?

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

7.4.2. Purchasing - Purchasing Information

  • Is the General Manager the only person that can approve Purchase Orders above $10,000

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Have all suppliers undergone evaluation upon completion of services provided to CDAus.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are CDAus personnel cognisant of CDA Work Instruction W240 when purchasing hardware items?

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Practical Check - Do a walk through of the purchasing procedure with a manager to ensure that actions match that of the written procedure.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are stock-takes of Government purchased consumables carried out with the results of the stocktake forwarded to the customer

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are Government purchased consumables stored separate from CDAus consumables?

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

8.2.2. Measurement, Analysis and Improvement - Internal Audit

  • Have the software licenses been checked for currency within the last twelve months

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Add signature

October

October Audit

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

5.5.3. Responsibility, Authority and Communication - Internal Communications

  • Is the effectiveness of the QMS communicated to CDAus employees?

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are all personnel commencing with CDAus educated on the existence of the QMS throughout the induction process.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

7.4.3. Purchasing - Verification of Purchased Product

  • Do CDAus personnel inspect purchased products against the purchase order to verify count, kind and condition.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Do competent staff provide written advice of authorisation checks being carried out.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

8.2.3. Monitoring and Measurement - Monitoring and Measurement of Processes

  • Does CDAus monitor and measure key processes to ensure continuing ability to satisfy the intended purpose of the procedure and meet customer requirements.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

November

November Audit

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

4.2.3. Control of Documents

  • Is Quality assurance tested throughout document production

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Does the Document Management Procedure (PR_QA_002) accurately describe the current practices within CDAus.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • TASK. Sample 5 x documents randomly from the Document Control Index to ensure that the Document Control Index matches the current status of those documents within the QMS. Increase the size of the sample if are errors found.

    Are the sample documents and the Document Control Index up to date?

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

5.6.1. Management Review General

  • Does the Quality Management Review Committee meet at least quarterly reviewing the performance of the QMS.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

5.6.2. Management Review - Review Input

  • Does the QMSRC discuss and report on the following items:

  • Action items from previous meetings

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Results of audits

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Status of Work improvement notices

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Customer feedback

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Process performance

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Changes that could affect the QMS

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Recommendations for improvement

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

5.6.3. Management Review - Review Output

  • Are records being maintained of the Quality Management Review Committee meetings

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

6.3.1 - 6.3.4. Geographic Locations

  • Do the locations identified at 6.3 accurately reflect the current CDAus Organisation/facilities.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

8.2.4. Monitoring and Measurement of Product

  • Does CDAus measure the product or service provided to the customer against the customers specification/contract.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Is that measurement of conformity with the acceptance criteria, contract or standard documented and maintained as historical data (ie. filed)

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Add signature

Quality Manager

Quality Manager

Miscellaneous

  • Are WIN's from previous Internal Audit completed

  • Please provide details

  • Are WIN's from previous External Audit completed

  • Please provide details

  • Are there any outstanding WINs from Customer feedback

  • Please provide details

4.2.2. Documentation Requirements - Quality Manual

  • Do CDAus personnel have ready access to the Quality Manual

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Is the CDAus Scope accurately described at 4.2.2 of the Quality Manual.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

5.4.2. Management Responsibility - Planning - Quality Management System

  • Are CDAus Goals and Objectives reviewed and Documented regularly.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Do you wish to enter comments

  • Are acheivements against Quality Indicators documented in CDAus Reporting processes.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Do you wish to enter comments

  • Please enter details

  • Have the different Cubic Defence Australia sites developed measurable internal objectives to support the strategic Quality Objectives.

  • Enter WIN # and Manager responsible off the completion of the WIN

  • Do you wish to enter comments

  • Please enter details

  • Are the Quality Policy, Quality Objectives, Internal/External audit results and Management Review Meeting minutes reviewed regularly to facilitate Continual Improvement.

  • Enter WIN # and Manager responsible off the completion of the WIN

  • Do you wish to enter comments

  • Please enter details

  • Are completed WINs reviewed for ongoing effectiveness

  • Enter WIN # and Manager responsible off the completion of the WIN

  • Do you wish to enter comments

  • Please enter details

5.5 Responsibility, Authority and Communication

  • Are the Organisation Charts described at 5.5 of the Quality Manual an accurate representation of the company hierarchy, authority and structure.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

5.5.2. Quality Systems Manager (Management Representative)

  • Does the Quality Manager have an up to date Duty Statement and does it accurately reflect the current duties and responsibilities

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Does the Quality Manager report on the performance of the QMS to CDAus Management

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Does the Quality Manager promote awareness of the QMS throughout the CDAus Organsiation.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

6.3. Infrastructure

  • Does the current list of facilities in the Quality Manual accurately describe the current Cubic Defence Australia infrastructure assets.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Is the Asset and Equipment Register (F_AF_024) maintained and up to date.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

8.1. Measurement, Analysis and Improvement - General

  • Does CDAus maintain a documented Continuous Improvement procedure to define, plan and implement the measurement and monitoring activities needed to assure conformity and achieve improvement.

  • Enter WIN # and Manager responsible off the completion of the WIN

  • Do you wish to enter comments

  • Please enter details

8.2.1. Measurement, Analysis and Improvement - Monitoring and Measurement - Customer Satisfaction

  • Does CDAus monitor information on Customer perception to assess whether customer requirements are being or have been achieved.

  • Enter WIN # and Manager responsible off the completion of the WIN

  • Do you wish to enter comments

  • Please enter details

8.2.2. Measurement, Analysis and Improvement - Internal Audit

  • Does CDAus have sufficient appropriately trained personnel to carry out Internal Audits

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Is the progress of the Internal Audit Schedule reviewed at quarterly QMSRC meetings

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Does the Quality Manager provide the GM with a monthly report on Internal Audit activity as per the Internal Audit procedure.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Are formal minutes being maintained for QMSRC meetings.

  • Enter WIN # and Manager responsible of the completion of the WIN

  • Enter short description of suggested rectification of issue

  • Add signature

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