DATJ 200 Safety Foundations Check List - duplicate - duplicate

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Site Manager accountable for safety in the facility

• Who is the QSHE representative for the facility?

• Issue 2 - expanded the original foundation questions to focus and expand the importance of risk assessments. Standard responses included for original foundations questions to reduce repetitive responses.

• Issue 3 - inclusion of Staying COVID secure section

• Issue 4 - 25 Feb 2021 Inclusion of Land based questions

General Safety Management

• QSHE team is appointed as the H&S support for the facility. They are trained and competent to support site manager . QSHE Contact details: qshe@dbschenker.com or +44 2088314527

• Is health, safety and environment awareness training conducted for every new employee and refreshed regularly based on local regulations

  Yes

  No

  N/A

• Are all accidents and potentials are communicated and discussed with all employees on regular basis?

  Yes

  No

  N/A

• Are detailed 8D investigations for major/significant accidents and identified trends carried out and documented?

  Yes

  No

  N/A

• Are fundamental safety aspects discussed during the daily shop floor/start up meetings (e.g. hazardous situations from other sites, benchmarks, informative short videos, refreshment of procedures, etc.)?

  Yes

  No

  N/A

• Does the site complete daily basis inspections of the workplace, for example gemba walks or from the QSHE 194 series? Provide evidence of site management involvement in this process.

  Yes

  No

  N/A

• A clear escalation path is defined to report accidents and potentials to Branch Managers via the incident reporting system (See QSHE SOP 041), as soon as reasonably practicable.

• Accidents and potential statistics are reported by the QSHE Team to team leaders, supervisors and site manager on a monthly basis via the KPI packs

• All accidents are reported on regular basis to the SMT via the KPI packs

• Are any members of staff "Lone Working" at any point , day or night? (A Lone worker is someone who is working without direct supervision or contact with others for more than 20 minutes).

  No

  Yes

  N/A

• Is the QSHE SOP 044 Lone Working Process being followed?

  Yes

  No

  N/A

• Which lone working solution is being followed?

  Select Solo Protect (or other) wearable alarm Buddy system Call back system Other

  • Solo Protect (or other) wearable alarm
  • Buddy system
  • Call back system
  • Other

• Detail which lone working solution is being used?

Rules and Behaviours

• Are there clear floor markings for pedestrian walkways?

  Yes

  No

  N/A

• Do the walkways protect pedestrians from vehicle interactions?

  Yes

  No

  N/A

• Has anything been placed in front emergency exits, on pedestrian walkways or driveways?

  No

  Yes

  N/A

• Have staff or contractors been observed climbing on top of the goods/pallets/racks/forks?

  No

  Yes

  N/A

• Have staff or contractors been observed walking and standing under the load of the forklift?

  No

  Yes

  N/A

• Have staff been observed stopping at all blind spots, using horns and sirens and look for people working around?

  Yes

  No

  N/A

• Have staff or contractors been observed accessing other aisles through the racking

  No

  Yes

  N/A

• Have staff or contractors been observed using mobile phones only permitted marked areas?

  Yes

  No

  N/A

• Smoking including all forms of e-cigarette and vaping is forbidden in offices, warehouse and yard areas (Unless in dedicated outside smoking area).

• Has a dedicated smoking area been identified?

  Yes

  No

  N/A

• Is the smoking area clean and maintained?

  Yes

  No

  N/A

• It is forbidden to be under the influence of drugs and alcohol.

• Is there evidence of food and beverages being consumed in the warehouse? *Water can be consumed if contained in suitable receptical.

  No

  Yes

  N/A

• Are safety foundation rules visualized at the entrance to the warehouse and on the safety guide for the visitors (e.g. PPE, local rules, evacuation plan etc)

  Yes

  No

  N/A

• Are 3rd party drivers segregated from vehicle operations?

  Yes

  No

  N/A

MHE

• Has the task based risk assessment (QSHE 191) been completed for using this manual handling equipment?

  Yes

  No

  N/A

• Has the risk assessment been reviewed in the last two years?

  Yes

  No

  N/A

• Only licensed, trained and authorized employees are allowed to use and drive powered/industrial material handling equipment.

• Is evidence of training available for the staff who are operating manual handling equipment?

  Yes

  No

  N/A

• Has a thorough examination/annual maintenance inspection been completed within the last 12monts and evidence available?

  Yes

  No

  N/A

• Have staff been observed reacquainting themselves with MHE, prior to use, regarding its technical and visual condition?

  Yes

  No

  N/A

• Has the the daily/pre-start inspection been completed for the MHE on iAuditor QSHE 146 (FLT) and/or QSHE 152 (VNA) for all operational equipment

  Yes

  No

  N/A

• Is access to powered/industrial MHEs controlled to make sure only authorized operators have access?

  Yes

  No

  N/A

• Have operators been observed wearing retaining devices (i.e. protective bars, seat belts, technical equipment, etc.).

  Yes

  No

  N/A

• Have operators been observed using mobile phones during MHE operations?

  No

  Yes

  N/A

• Have operators been observed routinely driving with raised forks. (unless engaged in pallet locating)

  No

  Yes

  N/A

• When driving with restricted field of view, have operators been observed driving backwards?

  Yes

  No

  N/A

• Have operators been observed standing or walking over forks, or on pallets carried by the forks?

  No

  Yes

  N/A

• Have operators been observed/heard using their horns when driving out of the racking aisles, at intersections and other critical areas (the procedure of reasonable usage should be based on risk assessment in place)?

  Yes

  No

  N/A

• When not in use, have the operators returned the MHE to the designated parking area with forks placed on the ground?

  Yes

  No

  N/A

• Do any FLT's require diesel/ LPG refueling?

  No

  Yes

  N/A

• Is the refueling area away from drains and gulleys and is there a spill kit available in the vicinity?

  Yes

  No

  N/A

• Is refueling completed outside the building, e.g. in the yard away from the warehouse?

  Yes

  No

  N/A

• Is there an accumulation of flammable materials in the refueling area?

  No

  Yes

  N/A

• Is the FLT switched off during refueling i.e. keys removed?

  Yes

  No

  N/A

• Has there been a risk assessment completed for this task?

  Yes

  No

  N/A

• Has this risk assessment been reviewed in the last two years?

  Yes

  No

  N/A

Powered Pallet Trucks

• Are PPTs (powered pallet trucks) used on site?

  Yes

  No

  N/A

• Is evidence of training available for the staff who are operating manual handling equipment?

  Yes

  No

  N/A

• Only licensed, trained and authorized employees are allowed to use and drive powered/industrial material handling equipment.

• Has the task based risk assessment (QSHE 191) been completed for using the PPT?

  Yes

  No

  N/A

• Has this risk assessment been reviewed in the last two years?

  Yes

  No

  N/A

• Has the the daily/pre start inspection been completed for the operational PPTs on iAuditor (QSHE 145)?

  Yes

  No

  N/A

• Has the operator, before starting to work with PPT reacquainted themselves with its technical and visual condition?

  Yes

  No

  N/A

• Has a thorough examination/annual maintenance inspection been completed within the last 12monts and evidence available?

  Yes

  No

  N/A

• Have the operators been witnessed demonstrating suitable driving of a PPT including: (always being cautious of the wide swing of the PPT, keeping their body, especially feet and ankles on the platform, and when operating the PPT always face the direction of travel?

  Yes

  No

  N/A

• When not in use, have the operators returned the PPT to the designated parking area with forks placed on the ground?

  Yes

  No

  N/A

MHE Batteries

• Does the site have MHE with batteries that require charging?

  Yes

  No

  N/A

• Does battery charging takes place in a well-ventilated area?

  Yes

  No

  N/A

• Whilst charging MHE , confirm that NO potential sources of ignition are not present in the charging area, or build up of combustible materials

  Safe

  At Risk

  N/A

• There are signs designating within the battery charging area ‘No smoking’ ‘No naked lights’ "No Food or Drink"

  Yes

  No

  N/A

• There are visible hazard warning signs present at the location, e.g. electrocution hazard warning

  Yes

  No

  N/A

• Is there any evidence of eating and drinking in and nearby the battery charging area

  No

  Yes

  N/A

• Is the battery charging area equipped with eye wash station and suitable fire extinguisher/-s

  Yes

  No

  N/A

• Are batteries changed on site?

  No

  Yes

  N/A

• Is there a safe system of work in place if and when batteries have to be changed.

  Yes

  No

  N/A

• Has the person responsible for changing the batteries had suitable training and instruction to carry out this task safely.

  Yes

  No

  N/A

• When charging vehicle batteries, follow the manufacturers instructions:

• - ensure all electrical circuits are switched off before connecting/disconnecting batteries

• - raise the battery cover to aid ventilation during charging; and

• - wear the correct PPE where required (eg acid-proof apron, gloves and goggles or a visor) - NOTE only applicable for maintaining batteries.

Machines and Equipment

• Only trained and authorized employees are allowed to use specific equipment

• Has QSHE 163 equipment assessment(s) been completed iAuditor for the equipment that is being used on site? (e.g. Balers, Conveyors, Shrink Wrappers, Shredders etc)?

  Yes

  No

  N/A

• Is there an inventory list of equipment available (not including MHE)?

  Yes

  No

  N/A

• Has the task based risk assessment (QSHE 191) been completed for the piece of equipment being inspected?

  Yes

  No

  N/A

• Has the risk assessment been reviewed in the last two years?

  Yes

  No

  N/A

• Are safety manuals / summarized instructions for machines and equipment available on the site and visible?

  Yes

  No

  N/A

• Are there hazard labels on the machines and equipment and are they clearly visible?

  Yes

  No

  N/A

• Is regular planned preventative maintenance (PPM) carried out on machines and equipment by a qualified service person?

  Yes

  No

  N/A

• Before starting to work, does the operator reacquaint themselves with controls and visual condition of the equipment, reporting any faults to supervisor

  Yes

  No

  N/A

• Are Dock levelers used on site?

  Yes

  No

  N/A

• Has an annual inspection/ thorough examination been performed

  Yes

  No

  N/A

• Has a monthly dock leveler check been performed (QSHE 193)?

  Yes

  No

  N/A

• Are Shutter Doors used on site?

  Yes

  No

  N/A

• Has a monthly shutter check been performed (QSHE 118)?

  Yes

  No

  N/A

Hand Tools

• Are Disinfectant/Antibacterial Wipes available to steralise tools in accordance with Covid 19 protocols

  Yes

  No

  N/A

• Have risk assessments been completed for the use of hand tools?

  Yes

  No

  N/A

• Have the risk assessments been reviewed in the last two years?

  Yes

  No

  N/A

• Are Safety knives being issued and used (no Stanley knives permitted)?

  Yes

  No

  N/A

• Can the user of a knife demonstrate correct technique?

  Yes

  No

  N/A

• Are hand tools stored adequately whilst not in use? (e.g. on a shadow board)

  Yes

  No

  N/A

Loading and Unloading

• Are all drivers denied internal access to the facility unless accompanied to welfare facilities

  Yes

  No

  N/A

• Is signage displayed outside in order to inform visiting drivers of the requirements and rules of the facility?

  Yes

  No

  N/A

• Is the warehouse and yard surface areas generally smooth and free from potholes, cracks/damage and other issues which could cause MHE to bounce, rock and list and potentially cause trip hazards for pedestrians?

  Yes

  No

  N/A

• Are there chocks under the wheels at each ramp?

  Yes

  No

  N/A

• The alternative solutions must be assessed by a member of the QSHE Department

• What is the alternate solution to eliminate roll/ pull away?

  Select Yard design gravitates towards building Removal of keys from driver Tie-up mechanism Other

  • Yard design gravitates towards building
  • Removal of keys from driver
  • Tie-up mechanism
  • Other

• Please detail the alternate solution to eliminate roll/ pull away

• Pedestrians are not permitted to be present in the loading/ unloading area within the warehouse

  Yes

  No

  N/A

• Is there a pedestrian walkway in the yard, preventing pedestrians from interacting with trucks

  Yes

  No

  N/A

• Do the walkways protect pedestrians from vehicle interactions?

  Yes

  No

  N/A

• Ramps are well marked: both sides of the ramp should be marked with yellow/black stripe inside and outside if possible

  Yes

  No

  N/A

• Speed limits are adhered to across the site (indoors is between 7 to 10 MPH or KmPH)

  Yes

  No

  N/A

• Is there a one way system within the yard to reduce the number of reversing manoeuvers?

  Yes

  No

  N/A

• Is there capability (i.e. space) to implement a one way system in the yard?

  Yes

  No

  N/A

• Are reversing assistants supervising the manoeuvre of vehicles in the yard? (UK Only)

  Yes

  No

  N/A

• Are all standing trailers positioned on the dock levelers, supported by a trailer trellis/A-Frame or other suitable support?

  Yes

  No

  N/A

• Witnessed no pedestrian access to the warehouse via truck docks

  Yes

  No

  N/A

• Witnessed no climbing on and off truck docks

  Yes

  No

  N/A

Storage Safety

• Does the site have racking?

  Yes

  No

  N/A

• Was racking installed by certified suppliers?

  Yes

  No

  N/A

• Are certified suppliers consulted before any reconfiguration requirements, adding or changing height of beams?

  Yes

  No

  N/A

• Is there legible information on thorough/ annual examinations displayed on the racks?

  Yes

  No

  N/A

• Are the monthly racking inspection (QSHE 174) being carried out on iAuditor?

  Yes

  No

  N/A

• Is signage containing information referring to safe working loads of the racking displayed on the racks?

  Yes

  No

  N/A

• Are the racking uprights protected with visible bumpers that are complete and of good condition?

  Yes

  No

  N/A

• Is the weight on all pallets evenly placed?

  Yes

  No

  N/A

• Are pallets stored evenly across the racking beams?

  Yes

  No

  N/A

• Are any pallets overhanging the racking beams?

  No

  Yes

  N/A

• When products are stored above head height, are multiple boxes/cases/pallets wrapped/ secured to avoid products falling from height?

  Safe

  At Risk

  N/A

• Are any damaged/ broken pallets placed in the racking?

  No

  Yes

  N/A

• Are there controls in place to avoid pedestrians working/ accessing the narrow aisles at the same time as a truck?

  Yes

  No

  N/A

• Are floor stacking rules of 10 pallets high internally followed?

  Yes

  No

  N/A

• Are pallets stored externally as a single tower greater or greater than 10 high

  No

  Yes

  N/A

• Is empty pallet storage external to the building based on risk assessment?

  Yes

  No

  N/A

• Are pallets stored away from the building, access areas and perimeter fencing?

  Yes

  No

  N/A

Working at Height

• Are ladders/ steps available on site?

  Yes

  No

  N/A

• Is there a ladder log available with all ladders or steps identified and tagged?

  Yes

  No

  N/A

• Are ladders certified to EN Standards (EN131 standard and/ or steps to EN14183)

  Yes

  No

  N/A

• Before starting to work with a ladder, does the operator confirms the suitability of the equipment and its visual condition?

  Yes

  No

  N/A

• Are operators trained and authorised to use ladders?

  Yes

  No

  N/A

• Is fall arrest equipment used on man up VNAs, mobile elevated work platforms etc?

  Yes

  No

  N/A

• Has the fall arrest equipment been thoroughly examined/ maintained within the last 6 months?

  Yes

  No

  N/A

• This equipment MUST be quarantined and not used until it has been inspected.

• Are there any situations/ areas where of a drop more than 6 inches is not protected by a barrier?

  No

  Yes

  N/A

• Are colleagues, contractors, 3rd party drivers required to access trailers, i.e. working at height?

  Yes

  No

  N/A

• Has the drivers manual process DM SSW006 - accessing trailers been communicated?

  Yes

  No

  N/A

• Is there a risk assessment for accessing trailers?

  Yes

  No

  N/A

• Has the risk assessment been reviewed in the last two years?

  Yes

  No

  N/A

• Is any working at height being witnessed,

  No

  Yes

  N/A

• Who is carrying out this WaH

  DB Schenker Employee

  Contractor

• Has a WaH permit to work (QSHE 183c) been completed properly?

  Yes

  No

  N/A

Emergency Preparation - Fire

• Has a Fire Risk Assessment been completed for the facility by a competent person?

  Yes

  No

  N/A

• Has the risk assessment been reviewed within the last 12 months?

  Yes

  No

  N/A

• Who completed this Fire Risk Assesment

• There is no accumulation of flammable material within the workplace

  Yes

  No

  N/A

• Is electrical equipment being regularly inspected?

  Yes

  No

  N/A

• Is the fire alarm regularly maintained?

  Yes

  No

  N/A

• Are suitable extinguishers, hydrants and hoses available, free from obstruction, regularly maintained and within expiry date?

  Yes

  No

  N/A

• Are Emergency Exits easily accessible, free from obstruction and signposted from all areas of the facility?

  Yes

  No

  N/A

• Is the evacuation plan (including utility shut off valves) available at the entrance to the facility and posted clearly around the building?

  Yes

  No

  N/A

• Is the assembly/ muster point/s determined, legibly marked and communicated?

  Yes

  No

  N/A

• Was the last evacuation exercise drill completed within the last 6 months and recorded on QSHE 127 on iAuditor?

  Yes

  No

  N/A

• Are there a suitable number of trained Fire Wardens across the facility as defined by the Risk Assessment?

  Yes

  No

  N/A

Emergency Preparation - First Aid

• Has a first aid provisions risk assessment (QSHE 168) been completed within the last 12 months?

  Yes

  No

  N/A

• Is there a 'First Aid Information Point' ?

  Yes

  No

  N/A

• Does the information point include emergency numbers?

  Yes

  No

  N/A

• Are there photos and names of trained First Aiders available?

  Yes

  No

  N/A

• Are there adequate first aid kits available and checked monthly on QSHE 141?

  Yes

  No

  N/A

Dangerous Goods

• Does the site have Dangerous goods stored on site?

  Yes

  No

  N/A

• Has a Dangerous Goods Risk assessment been completed by a DGSA?

  Yes

  No

  N/A

• Has this risk assessment been reviewed in the last 12 months?

  Yes

  No

  N/A

• Are there trained spill response personnel on site who carry out drills twice a year

  Yes

  No

  N/A

• What was the date of the last spill drill recorded on QSHE 127?

  Yes

  No

  N/A

• DGSAs

  

• Is DG being stored in accordance with the separation and segregation rules?

  Yes

  No

  N/A

• Is the Spillage response equipment and necessary PPE available and checked monthly on QSHE 166?

  Yes

  No

  N/A

• Are Safety Data Sheet (SDS) for all DG products readily available?

  Yes

  No

  N/A

• Are there any tasks carried out on site that require the use of chemicals, (cleaning/lubricating etc)

  Yes

  No

  N/A

• Has a suitable hazardous materials (COSHH) assessment been completed QSHE 164?

  Yes

  No

  N/A

• Has this been reviewed within the last two years?

  Yes

  No

  N/A

• Are Dangerous goods transported from the site?

  Yes

  No

  N/A

• Are there contracts with hauliers to confirm that ADR trained drivers will be provided?

  Yes

  No

  N/A

• Are drivers assessed and confirmed as ADR trained drivers?

  Yes

  No

  N/A

• Do drivers have the adequate ADR equipment on their trucks?

  Yes

  No

  N/A

Personal Protective Equipment

• Are warehouse operatives wearing clean, suitable high visibility clothing?

  Yes

  No

  N/A

• Are warehouse operatives wearing suitable safety footwear?

  Yes

  No

  N/A

• Are there any tasks that eject any kind of material whilst the task is taking place.

  No

  Yes

  N/A

• Has this been noted in the risk assessment and are safety glasses/visor a requirement?

  Yes

  No

  N/A

• Are gloves required when any task could cause injury to the hands and the requirement is determined via a risk assessment?

  Yes

  No

  N/A

• Is Head protection required when any task could cause head injuries and is determined via a risk assessment?

  Yes

  No

  N/A

• Is there excessive noise in the area caused by routine activities or one off tasks? (Excessive noise can be determined without testing equipment by having to raise your voice to be heard 2 meters away)

  No

  Yes

  N/A

Office Administration

• Is evacuation marking and fire-protection marking available in the offices?

  Yes

  No

  N/A

• Are electric cables well-arranged and free from damaged

  Yes

  No

  N/A

• Are walkways clear of obstructions, clean and not slippery.

  Yes

  No

  N/A

• Do parking and external walking areas have a gritting program in winter months?.

  Yes

  No

  N/A

• Are employees witnessed holding the handrail on the stairs?

  Yes

  No

  N/A

Housekeeping

• Is the standard of housekeeping adequate across the facility?

  Yes

  No

  N/A

• Is waste adequately streamed (Separated and Segregated with no contamination)?

  Yes

  No

  N/A

• While washing floor surfaces, are the wet floors indicated by -“Caution: slippery floor signs” until the surface is dry ?

  Yes

  No

  N/A

• Are welfare facilities adequate?

  Yes

  No

  N/A

Safety of Visitors

• Confirm that all cars are parked by reversing into clearly marked parking bays.

  Yes

  No

  N/A

• Do all visitors to the warehouse receive a safety guide containing basic information on the warehouse and site safety rules applicable therein + verbal safety instruction?

  Yes

  No

  N/A

• Are visitors escorted by DB Schenker host?

  Yes

  No

  N/A

• Have the contractors on site received an appropriate contractor induction by a competent member of staff

  Yes

  No

  N/A

• If required are permits to work being issued and suitably closed out when tasks are completed.

  Yes

  No

  N/A

• Are all visitors to the warehouse facility provided with protective clothing: a high visibility vest/ jacket and safety footwear? Additional equipment requirements (helmets, glasses, gloves, hearing protections) determined by risk assessment within the facility

  Yes

  No

  N/A

COMPLETION

• Name and signature of inspector

  Sign