Departmental H&S Monthly Returns

Title Page

Department
Name of person completing report
Date report completed

Accidents / Incidents / Near Misses

Has there been any incidents during the reporting period?
Has the incident been reported via Bamboo and to the SHEQ department?
Has the incident been suitably investigate?
Who carried out the investigation?

Department New Starters

Have you had any new starters in the past 3 months?
Has the new starter completed all their mandatory training?

Training Requirements

Do any members of your department require any specific training?
Please provide details of your training requirements to Ian Carmichael at the Training Academy.

Work Equipment (PUWER & LOLER)

Has all of your work equipment been added to the PUWER or LOLER registers?
Please ensure all work equipment within your department are added to the respective registers and information provided as detailed.
If you have Harnesses , Lanyards and Tetra Kits in your department, do they all have an up to date 6-monthly thorough examination?
Please ensure you notify Sean Wolstenholme to arrange a thorough examination. Sean will also update the register as evidence of the exams taking place.
Is your work equipment in good working order with zero defects?
Please ensure item(s) are quarantined until repaired or removed from general use.
Have you recently removed an item of work equipment from use due to being faulty, damaged or not suitable?
Has this item been removed from your register?
Please ensure the item is removed or marked as no longer in use.
Have you recently removed an item of work equipment from use due to being faulty, damaged or not suitable?
Has this item been removed from your register?
Please ensure the item is removed or marked as no longer in use.
Do you have any lifting equipment or accessories such as chains, Inertia reels or confined space rescue equipment etc?
Do all lifting accessories and equipment used for lifting persons have an up to date 6-monthly thorough examination, with all other lifting equipment having a 12-monthly thorough examination?
Remove equipment from service until item(s) have received an inspection from a trained competent person/organisation.
Does any work equipment consist of hydraulic lifers and/or air compressors.
Do they have an up to date annual thorough inspection?
Do not use equipment until an inspection has been completed by a competent person or organisation.
Does your department manage MEWPS?
Do they have an up to date LOLER certificate provided by Davis Access or another organisation?
Stand down MEWP operations until LOLER inspection has been completed. Also, contact the SHEQ department to inform of outstanding inspection.
Does your department manage Ladders?
Can you confirm that all ladders are in a good state of repair, been inspected within the last 6-months and safe for use?
Place ladders in quarantine until safe to use. Any damaged ladders are to be taken out of service.

Health & Safety

Are all work activities covered by an up to date Risk Assessment (RA) and Safe System of Work (SSOW)?
Please provide details of activity requiring a specific RA and SSOW.
Are all COSHH items accompanied with a COSHH assessment and/or Safety Date Sheet?
Provide details of substance being used.
Do you have lone workers within your department, and if so have they been added to the lone working platform (SHEQSY)?
Have all lone workers been trained on the department lone working procedures and signed a copy of the lone worker risk assessment..
Ensure all lone workers receive the necessary training and sign the lone working risk assessment before conducting lone working activities.