Depot Audit

• Document No.

• Site

• Conducted on

  Date

• Prepared by

Policies & Procedures

• There is a clear understanding of who is responsible for Health & Safety

  Yes

  No

  N/A

• Is the Health & Safety Policy available and up to date?

  Yes

  No

  N/A

• Is the Environmental Policy available and up to date?

  Yes

  No

  N/A

• Is the Fire plan folder available and up to date?

  Yes

  No

  N/A

• Are the Risk Assessments available to all staff and up to date?

  Yes

  No

  N/A

• Are the COSHH Data sheets available to all staff and up to date?

  Yes

  No

  N/A

Safety Arrangements & Performance

• Are Monthly safety inspections carried out and done effectively?

  Yes

  No

  N/A

• Depot "Safety Rules" have been made specific and communicated?

  Yes

  No

  N/A

• The accident book is being used and filled correctly?

  Yes

  No

  N/A

• First Aid cover is adequate and equipment is being checked and recorded?

  Yes

  No

  N/A

• Hazard / Near Miss reports are available to all staff and in prominent locations?

  Yes

  No

  N/A

• Accident Investigations are being carried out when needed and copies are available?

  Yes

  No

  N/A

• RIDDOR and Accident reporting is taking place?

  Yes

  No

  N/A

Notice Board and Signs

• Are they clean and readable?

  Yes

  No

  N/A

• Is the material changed frequently / kept current?

  Yes

  No

  N/A

• Law Poster - Duly completed

  Yes

  No

  N/A

• Employer's Liability in date

  Yes

  No

  N/A

• Electric Shock Poster displayed

  Yes

  No

  N/A

• First Aiders - Named and Location Stated

  Yes

  No

  N/A

• Fire Marshall's - Named

  Yes

  No

  N/A

• Fire Plan map, including Assembly Point

  Yes

  No

  N/A

Fire Safety

• Was the last fire drill in the last 6 months?

  Yes

  No

  N/A

• Have all staff been inducted and trained on site fire rules?

  Yes

  No

  N/A

• Fire Risk Assessments have been reviewed and actions completed?

  Yes

  No

  N/A

• Extinguisher service is in date?

  Yes

  No

  N/A

• Fire Doors, Signage and Notices are checked and OK?

  Yes

  No

  N/A

• Fire Alarm has been serviced and is being checked?

  Yes

  No

  N/A

• Emergency Lighting has been serviced and is being checked?

  Yes

  No

  N/A

• Fire Doors are clear of obstacles and operating as designed?

  Yes

  No

  N/A

• Are lids in place on all bins as per risk assessment?

  Yes

  No

  N/A

Buildings & Premises

• Appropriate signage is displayed? (Mandatory PPE, Hats, etc. Speed limit)

  Yes

  No

  N/A

• Is there sufficient site security arrangements?

  Yes

  No

  N/A

• Fixed electrical wiring test is in date? (5 Yearly)

  Yes

  No

  N/A

• Portable Appliance Testing in sufficient date? (PAT testing)

  Yes

  No

  N/A

• Lighting adequate and in good condition?

  Yes

  No

  N/A

• Are lamp reflectors clean with no bulbs missing?

  Yes

  No

  N/A

• Workshop doors roller and sliding function safely?

  Yes

  No

  N/A

• Stairs are clean and safe?

  Yes

  No

  N/A

• Ventilation adequate; area clear of fumes, smoke and dust?

  Yes

  No

  N/A

• Exhaust extractors working effectively? (If used)

  Yes

  No

  N/A

• Are handrails provided on stairs?

  Yes

  No

  N/A

• Storage area safe and edge protection fitted to mezzanine floor?

  Yes

  No

  N/A

• Are wall and ceiling fixtures fastened securely?

  Yes

  No

  N/A

• Asbestos Survey is available and the recommended actions have taken place?

  Yes

  No

  N/A

• Racking in use has been installed correctly and free from damage?

  Yes

  No

  N/A

• Items being stored on racking is safe and appropriate for the racking?

  Yes

  No

  N/A

• H/D Racking has its SWL displayed where necessary?

  Yes

  No

  N/A

• Heating has been maintained and controls are effectively controlled?

  Yes

  No

  N/A

Valeting Operations

• Washer chemicals and fuel stored correctly?

  Yes

  No

  N/A

• Annual maintenance / inspection of pressure washer is being done?

  Yes

  No

  N/A

• Product information and safety data sheets are available?

  Yes

  No

  N/A

• Valeting operations are away or protected from other moving vehicles?

  Yes

  No

  N/A

Transport

• Workplace transport risk assessment actions have been completed?

  Yes

  No

  N/A

• Yard area is free from pot holes and trip hazards?

  Yes

  No

  N/A

• Depot specific "Transport Rules" document completed and in use?

  Yes

  No

  N/A

• Drivers inducted to transport and site rules?

  Yes

  No

  N/A

Dangerous Substances / COSHH

• Have all dangerous substances been identified?

  Yes

  No

  N/A

• COSHH sheets filed and added to risk assessment for anything considered nasty?

  Yes

  No

  N/A

• Gas / Welding equipment safe and correctly stored?

  Yes

  No

  N/A

Emergency Procedures

• Are entry and exit locations safe and clear of obstacles?

  Yes

  No

  N/A

• People are able to evacuate in an emergency and a PEEP is done if needed?

  Yes

  No

  N/A

Working at Height

• Risk Assessment completed for all identified site specific hazards?

  Yes

  No

  N/A

• Are ladders / steps being stored and controlled? Including identification number.

  Yes

  No

  N/A

• Used in a safe manner, well maintained and properly erected?

  Yes

  No

  N/A

• Staff with safety harnesses have had training and equipment is inspected?

  Yes

  No

  N/A

Storage (Oils, Parts etc.)

• There is a safe means of handling items that are being stored?

  Yes

  No

  N/A

• Mechanical equipment for moving items are in good order and readily available?

  Yes

  No

  N/A

PPE

• PPE is available?

  Yes

  No

  N/A

• PPE equipment records are readily available?

  Yes

  No

  N/A

• There is suitable storage and cleaning equipment available?

  Yes

  No

  N/A

• There is a system for maintaining and replacing PPE?

  Yes

  No

  N/A

• Information, instruction and training has been provided?

  Yes

  No

  N/A

• PPE annual record completed and returned to Sally?

  Yes

  No

  N/A

Employees; Training & Safety

• Have all inductions taken place before or in the first week of employment?

  Yes

  No

  N/A

• Do employees know where to find advice and further information?

  Yes

  No

  N/A

• Employees are trained to use the equipment they work on? (Forklift, MEWP's)

  Yes

  No

  N/A

• Lone workers have been risk assessed or does not happen?

  Yes

  No

  N/A

• Have tool box talks been given?

  Yes

  No

  N/A

Training has been given for:

• Manual Handling

  Yes

  No

  N/A

• Abrasive wheels

  Yes

  No

  N/A

• Banksman

  Yes

  No

  N/A

• Crane Operators

  Yes

  No

  N/A

• Crane Slinging

  Yes

  No

  N/A

• First Aid

  Yes

  No

  N/A

• Fire Wardens

  Yes

  No

  N/A

Occupational Health & Hygiene

• General Housekeeping is in an acceptable standard?

  Yes

  No

  N/A

• Hygiene standards are good?

  Yes

  No

  N/A

• Food & Drinks are consumed away from work areas?

  Yes

  No

  N/A

• Welfare facilities are in a good order; sink, fridge, microwave etc.?

  Yes

  No

  N/A

• Smoking only taking place in the designated area?

  Yes

  No

  N/A

• Adequate cleaning resources are available?

  Yes

  No

  N/A

• Toilets and eating areas are kept clean and tidy?

  Yes

  No

  N/A

• Display Screen Equipment assessment has been completed for PC users?

  Yes

  No

  N/A

Equipment

• Are compressors being serviced at least annually, including air quality if needed?

  Yes

  No

  N/A

• Vehicle lifts and workshop equipment is being maintained and in good order?

  Yes

  No

  N/A

• Vehicle lifts and workshop equipment have in-date insurance inspections?

  Yes

  No

  N/A

• Lifting accessories are stored correctly?

  Yes

  No

  N/A

• Are insurance inspection actions completed?

  Yes

  No

  N/A

• Are guard screens and sound-dampening devices in place and effective?

  Yes

  No

  N/A

• "General safety rules" are being obeyed?

  Yes

  No

  N/A

• Extension cables are stowed when not in use and are not a slip / trip hazard?

  Yes

  No

  N/A

• Are all potentially dangerous machines properly guarded?

  Yes

  No

  N/A

• Air lines are in a good order?

  Yes

  No

  N/A

• All tools have been inspected in the last 12 months as per risk assessments?

  Yes

  No

  N/A

• Welding equipment has been checked?

  Yes

  No

  N/A

Are the following statutory checks readily available?

• Workshop equipment: axle stands, jacks etc. (12 Monthly)

  Yes

  No

  N/A

• Lifting equipment: slings, chains (6 Monthly)

  Yes

  No

  N/A

• Compressors & Vessels (26 & 12 Monthly)

  Yes

  No

  N/A

• Vehicle lifts (6 Monthly)

  Yes

  No

  N/A

• PAT Testing (12 Monthly)

  Yes

  No

  N/A

Subcontractor Controls

• Competencies have been checked that the contractor is qualified to do the job?

  Yes

  No

  N/A

• Have method statements been given?

  Yes

  No

  N/A

• Have Risk Assessments been given?

  Yes

  No

  N/A

• Are these adequate for the tasks being performed?

  Yes

  No

  N/A

• Inductions taken place before any work starts?

  Yes

  No

  N/A

Risk Assessments

• Have you added / amended the risk assessments to be depot specific?

  Yes

  No

  N/A

• Site specific hazards are considered; OHPL, rivers etc.?

  Yes

  No

  N/A

• Have all actions been closed out and communicated to staff?

  Yes

  No

  N/A

• Risk assessment review date is current?

  Yes

  No

  N/A

• Is the "Stop & Think" system in use?

  Yes

  No

  N/A

• Have all drivers completed the Drivers Risk Assessment?

  Yes

  No

  N/A

• Do Risk Assessments cover all operations? (Raised valet ramp, generator refuelling)

  Yes

  No

  N/A

• Have Risk Assessments been communicated to employees? (Via Toolbox talks)

  Yes

  No

  N/A

Bodyshop

• All hand tools in Bodyshop have been identified and vibration frequency listed?

  Yes

  No

  N/A

• Air quality certified and displayed?

  Yes

  No

  N/A

• Clearance time is tested with old filters to give worst case scenario?

  Yes

  No

  N/A

• Spray Booth inspection in date?

  Yes

  No

  N/A

• Health monitoring is recorded and in date?

  Yes

  No

  N/A

• Working at height equipment is adequate and inspected?

  Yes

  No

  N/A

• Record of filter changes are being kept on the booth and PPE?

  Yes

  No

  N/A

• Record of waste products being removed is kept for three years?

  Yes

  No

  N/A

• COSHH details are available?

  Yes

  No

  N/A

Environmental

• Is the hazardous waste being properly disposed of and recorded?<br>>Antifreeze<br>>Oil<br>>Oil Granules / Soaked Rags<br>>Aerosols<br>>Oil Filters<br>>Mixed Fuel<br>>Batteries

  Yes

  No

  N/A

• Hazardous waste (As above) is being segregated and labelled correctly?

  Yes

  No

  N/A

• Bunded tanks and areas are in a good order? (110% capacity or 25% if multiple)

  Yes

  No

  N/A

• There is a drainage plan available including colour coded covers and direction arrows?

  Yes

  No

  N/A

• "Consent To Discharge" for wash water to foul drain and the conditions are adhered to?

  Yes

  No

  N/A

• Skips are being used correctly and not overflowing?

  Yes

  No

  N/A

• Adequate signage is displayed?

  Yes

  No

  N/A