Information

  • Document No.

  • Site

  • Conducted on

  • Prepared by

Policies & Procedures

  • There is a clear understanding of who is responsible for Health & Safety

  • Is the Health & Safety Policy available and up to date?

  • Is the Environmental Policy available and up to date?

  • Is the Fire plan folder available and up to date?

  • Are the Risk Assessments available to all staff and up to date?

  • Are the COSHH Data sheets available to all staff and up to date?

Safety Arrangements & Performance

  • Are Monthly safety inspections carried out and done effectively?

  • Depot "Safety Rules" have been made specific and communicated?

  • The accident book is being used and filled correctly?

  • First Aid cover is adequate and equipment is being checked and recorded?

  • Hazard / Near Miss reports are available to all staff and in prominent locations?

  • Accident Investigations are being carried out when needed and copies are available?

  • RIDDOR and Accident reporting is taking place?

Notice Board and Signs

  • Are they clean and readable?

  • Is the material changed frequently / kept current?

  • Law Poster - Duly completed

  • Employer's Liability in date

  • Electric Shock Poster displayed

  • First Aiders - Named and Location Stated

  • Fire Marshall's - Named

  • Fire Plan map, including Assembly Point

Fire Safety

  • Was the last fire drill in the last 6 months?

  • Have all staff been inducted and trained on site fire rules?

  • Fire Risk Assessments have been reviewed and actions completed?

  • Extinguisher service is in date?

  • Fire Doors, Signage and Notices are checked and OK?

  • Fire Alarm has been serviced and is being checked?

  • Emergency Lighting has been serviced and is being checked?

  • Fire Doors are clear of obstacles and operating as designed?

  • Are lids in place on all bins as per risk assessment?

Buildings & Premises

  • Appropriate signage is displayed? (Mandatory PPE, Hats, etc. Speed limit)

  • Is there sufficient site security arrangements?

  • Fixed electrical wiring test is in date? (5 Yearly)

  • Portable Appliance Testing in sufficient date? (PAT testing)

  • Lighting adequate and in good condition?

  • Are lamp reflectors clean with no bulbs missing?

  • Workshop doors roller and sliding function safely?

  • Stairs are clean and safe?

  • Ventilation adequate; area clear of fumes, smoke and dust?

  • Exhaust extractors working effectively? (If used)

  • Are handrails provided on stairs?

  • Storage area safe and edge protection fitted to mezzanine floor?

  • Are wall and ceiling fixtures fastened securely?

  • Asbestos Survey is available and the recommended actions have taken place?

  • Racking in use has been installed correctly and free from damage?

  • Items being stored on racking is safe and appropriate for the racking?

  • H/D Racking has its SWL displayed where necessary?

  • Heating has been maintained and controls are effectively controlled?

Valeting Operations

  • Washer chemicals and fuel stored correctly?

  • Annual maintenance / inspection of pressure washer is being done?

  • Product information and safety data sheets are available?

  • Valeting operations are away or protected from other moving vehicles?

Transport

  • Workplace transport risk assessment actions have been completed?

  • Yard area is free from pot holes and trip hazards?

  • Depot specific "Transport Rules" document completed and in use?

  • Drivers inducted to transport and site rules?

Dangerous Substances / COSHH

  • Have all dangerous substances been identified?

  • COSHH sheets filed and added to risk assessment for anything considered nasty?

  • Gas / Welding equipment safe and correctly stored?

Emergency Procedures

  • Are entry and exit locations safe and clear of obstacles?

  • People are able to evacuate in an emergency and a PEEP is done if needed?

Working at Height

  • Risk Assessment completed for all identified site specific hazards?

  • Are ladders / steps being stored and controlled? Including identification number.

  • Used in a safe manner, well maintained and properly erected?

  • Staff with safety harnesses have had training and equipment is inspected?

Storage (Oils, Parts etc.)

  • There is a safe means of handling items that are being stored?

  • Mechanical equipment for moving items are in good order and readily available?

PPE

  • PPE is available?

  • PPE equipment records are readily available?

  • There is suitable storage and cleaning equipment available?

  • There is a system for maintaining and replacing PPE?

  • Information, instruction and training has been provided?

  • PPE annual record completed and returned to Sally?

Employees; Training & Safety

  • Have all inductions taken place before or in the first week of employment?

  • Do employees know where to find advice and further information?

  • Employees are trained to use the equipment they work on? (Forklift, MEWP's)

  • Lone workers have been risk assessed or does not happen?

  • Have tool box talks been given?

Training has been given for:

  • Manual Handling

  • Abrasive wheels

  • Banksman

  • Crane Operators

  • Crane Slinging

  • First Aid

  • Fire Wardens

Occupational Health & Hygiene

  • General Housekeeping is in an acceptable standard?

  • Hygiene standards are good?

  • Food & Drinks are consumed away from work areas?

  • Welfare facilities are in a good order; sink, fridge, microwave etc.?

  • Smoking only taking place in the designated area?

  • Adequate cleaning resources are available?

  • Toilets and eating areas are kept clean and tidy?

  • Display Screen Equipment assessment has been completed for PC users?

Equipment

  • Are compressors being serviced at least annually, including air quality if needed?

  • Vehicle lifts and workshop equipment is being maintained and in good order?

  • Vehicle lifts and workshop equipment have in-date insurance inspections?

  • Lifting accessories are stored correctly?

  • Are insurance inspection actions completed?

  • Are guard screens and sound-dampening devices in place and effective?

  • "General safety rules" are being obeyed?

  • Extension cables are stowed when not in use and are not a slip / trip hazard?

  • Are all potentially dangerous machines properly guarded?

  • Air lines are in a good order?

  • All tools have been inspected in the last 12 months as per risk assessments?

  • Welding equipment has been checked?

Are the following statutory checks readily available?

  • Workshop equipment: axle stands, jacks etc. (12 Monthly)

  • Lifting equipment: slings, chains (6 Monthly)

  • Compressors & Vessels (26 & 12 Monthly)

  • Vehicle lifts (6 Monthly)

  • PAT Testing (12 Monthly)

Subcontractor Controls

  • Competencies have been checked that the contractor is qualified to do the job?

  • Have method statements been given?

  • Have Risk Assessments been given?

  • Are these adequate for the tasks being performed?

  • Inductions taken place before any work starts?

Risk Assessments

  • Have you added / amended the risk assessments to be depot specific?

  • Site specific hazards are considered; OHPL, rivers etc.?

  • Have all actions been closed out and communicated to staff?

  • Risk assessment review date is current?

  • Is the "Stop & Think" system in use?

  • Have all drivers completed the Drivers Risk Assessment?

  • Do Risk Assessments cover all operations? (Raised valet ramp, generator refuelling)

  • Have Risk Assessments been communicated to employees? (Via Toolbox talks)

Bodyshop

  • All hand tools in Bodyshop have been identified and vibration frequency listed?

  • Air quality certified and displayed?

  • Clearance time is tested with old filters to give worst case scenario?

  • Spray Booth inspection in date?

  • Health monitoring is recorded and in date?

  • Working at height equipment is adequate and inspected?

  • Record of filter changes are being kept on the booth and PPE?

  • Record of waste products being removed is kept for three years?

  • COSHH details are available?

Environmental

  • Is the hazardous waste being properly disposed of and recorded?<br>>Antifreeze<br>>Oil<br>>Oil Granules / Soaked Rags<br>>Aerosols<br>>Oil Filters<br>>Mixed Fuel<br>>Batteries

  • Hazardous waste (As above) is being segregated and labelled correctly?

  • Bunded tanks and areas are in a good order? (110% capacity or 25% if multiple)

  • There is a drainage plan available including colour coded covers and direction arrows?

  • "Consent To Discharge" for wash water to foul drain and the conditions are adhered to?

  • Skips are being used correctly and not overflowing?

  • Adequate signage is displayed?

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.