Information

  • Document No.

  • UPRN No.

  • Client

  • Property Name

  • Location
  • Conducted on

  • Parking

  • Keys required

  • Prepared by

  • Notes:

Asset Collection

Block Description

  • Photo of the Building

  • Number of Dwellings

  • Number of Levels

  • Landings type

  • Are the Ground Floor Dwellings on the System

  • Is the Block Gated i.e. fencing with gates

  • Is there Automatic Car Barriers

Type of System

  • System Manufacture & Model

  • Handset type and Model

  • Handset Photo

  • System Type

  • Number of Landing Junction Boxes

Entrances (Main, Rear, Fire Exit)

  • Entrances

  • Entrance
  • Panel Type

  • Access Control

  • If there is a Key state Type, Number and take a photo

  • Key Photo

  • Fire Switches

  • Exit Device

  • Type of Locks

  • Type of Doors

  • Has the Door got a Powered Opener

  • Notes:

  • Photos of Door, Panel, F/S, Reader, Exit button.

Access Control

  • Manufacturer & Model

  • Number of Controllers

  • Is the System Networked

  • Type of Transmission

  • Notes:

Door Furniture

  • Type & Manufacturer of Locking Device

  • How many Mag Locks per door

  • Closer/Opener Type (Full details especially if a door has powered opener)

  • Photos of Closers/Openers

Barriers & Gates

  • Automatic Barriers

  • Barrier
  • Manufacturer & Model

  • Access Direction

  • Boom Length

  • Safety Devices (i.e. loop/beam)

  • Entry & Exit Method

  • Notes:

  • Photos of Barrier

  • Automatic Gates

  • Gate
  • If it is a pedestrian gate cross reference in the notes with the corresponding entrance number

  • Gate Use

  • Automation Manufacturer & Model

  • Access Direction

  • Safety Devices (i.e. loop/beam)

  • Entry & Exit Method

  • Notes:

  • Photos of Gate

Containment Type

  • Type of Containment

Condition Report

System, Doors & Barriers Condition

  • The Equipment number should correspond with the equipment on each entrance I.e. Fire Switch 1 relates to Fire Switch at Entrance 1, Panel 2 relates to the panel at Entrance 2

  • Panel Condition's

  • Panel
  • Condition

  • Is a Replacement Required

  • Notes:

  • Photos

  • Controller
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Landing Junction Boxes Condition

  • Landing Junction Box
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Token Controller's Condition

  • Token Controller
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Token Reader's Condition

  • Token Reader
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Fire Switches Condition

  • Fire Switch
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Request to Exit Buttons Condition

  • Exit Button
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Door's Condition

  • Door
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Locking Devices Condition

  • Locking Device
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Door Furnitures Condition (inc. Door Closer)

  • Door Furniture
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Barriers Condition

  • Barrier
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

  • Automatic Gate & Fencing Condition

  • Automatic Gate
  • Condition

  • Is a Replacement Required

  • Photos

  • Notes:

Condition Survey Conclusion

  • Approximate Age of the System

  • Approximate Remaining Lift of the System

  • Overall Condition of the System

  • Is a System Upgrade Required

  • Report Conclusion and Equipment to be Replaced

Engineer Sign Off

  • Engineer's Name:

  • Engineer's Signature

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