DORTEC MML Covid 19 audit

• Conducted on

  Date

• Prepared by

• Location
  Address

Communication Protocols Communication to employees in these times is essential to support regular operation at the facility

• Emergency response plan in place for potential cases . (emergency PPE kits,isolation, contact tracing, disenfecting, rapid testing)

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Leadership has defined standard messaging for supervisors related to the most recent and relevant updates provided by Magna / Local Ministries

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Leadership is using informed decision making leading to "calm" and reducing "panic"

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Division is supporting social distancing and hygiene practices "Don’t walk by" mentality

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Holding all individuals accountable to adhere to best practices and communicated protocols

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Signage for the following posted in high traffic areas or point of use A) Cafeteria and lockerroom schedules B) Hygiene best practices C) Social distancing practices D) Suspected case escalation protocol Record below A-D

• A) Cafeteria and lockerroom schedules

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• B) Hygiene best practices

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• C) Social distancing practices

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• D) Suspected case escalation protocol

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

Social Distancing Practices All MML Divisions should comply to the follow practices for Covid 19

• social distancing procedure in place

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• ALL incoming visitors are required to complete the approved COVID19 screening questionnaire. Division to distribute masks to contractors which must be worn for the duration of time on site. truck drivers kept in shipping cages with no acess to washroom facilities inside

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Where possible doors are propped open to reduce need to touch door handles. If multiple entrance or exit doors are available assign employees to designated entrance/exit

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Size limits are established for groups of employees to ensure that a 6 foot/2 meter separation between employees and that the room has proper ventilation when using common areas (Lunch rooms / meeting rooms)

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Critical positions have been identified and a plan is in place to ensure that are not in the same place at the same time. (Separate shifts if possible)

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• All publicly used devices are regularly disinfected by defined schedule ( fastenal machine , cafeteria equipment and photocopier - sanitizer should be made available at these areas and applied after every use.)

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

Cafeteria Best Practices

• Nothing implemented at this time

  Date

• In Cafeterias are all employees facing in one direction separated by 6 feet/2 meters while eating or stagger seating

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Has the division established and published staggerred beak schedules for employees to ensure minimized numbers sharing the same place

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Are safety masks provided and worn by operators when walking through cafeteria and when operators are not eating or drinking

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

Is the Division maintaining Safe Distancing Protocols

• Safe distancing procedure in place

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Are special indicators (lines/ floor markers) installed where employees congregate such as time clocks, locker rooms, entrances, fastenal machines and exits to reinforce the "Safe social distance 6 feet/ 2 meters"

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Has the division utilized the every other sink philosophy to ensure safe distances while washing hands and deactivated hand dryers in employee bathrooms

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Have all smoking shelters been closed and taped off to avoid employees congregating under

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• All water faucets, soap dispensers and hand sanitizers are automated where possible

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Lexan separation/ barriers have been installed where operators are within 6 feet/2 meters of one another

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

Screening

• Employees are following the one entry/ one exit policy for screening check in

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Magna Mylife app in place for screening and being used for communications as needed

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• During check in employees keep 6 ft

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Door screener wears gloves, magna mask and safety glasses while doing screening

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• During screening the division conducts a minimum of 3 random tempurature screenings for employees and EVERY new temporary employee is tempurature screened

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Screening checklist provded in employees prefferred lanuage as needed

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

Supplier Management

• Is the division frequently following up with suppliers to ensure they are following the same steps as MML

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Has the division increased inventory of purchased componentry to minimize risk of disruption due to one supplier failure. Inventory can quickly be depleted once risks are no longer present

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Are high risk suppliers on daily crisis management calls with tracking of all shipments relative to releases

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Does the division have daily Materials/Logistics call with the purchasing director to escalate any issues

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• NO force majeure have been accepted without legal guidance

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• Does the division have a 14 day supply of PPE on hand (. masks, gloves, face shields, aprons or disposable gown, safety glasses an goggles)

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement

• The division is using Magna made masks as per Magna Smart Start Playbook guidelines

  Select Yes No N/A Some area completed- needs improvement

  • Yes
  • No
  • N/A
  • Some area completed- needs improvement