DSE Assessment

• Date Completed

  Date

• Site

  Select

• Completed by

Office Environment

• Is there enough space on your desk for all of your equipment?

  Yes

  No

• 

• Is your desk - and all equipment on your desk - clean and free of things like dust,rubbish, food waste etc.?

  Yes

  No

• Are surfaces free from glare and reflection?

  Yes

  No

• Is the lighting suitable, e.g. not too bright or dim to work comfortably.

  Yes

  No

• Is the temperature comfortable?

  Yes

  No

• Are levels of noise comfortable?

  Yes

  No

Software

• Is the software suitable for your role?

  Yes

  No

• Have you received training in the software you need for your role?

  Yes

  No

Desk

• Do you use a standing desk?

  Yes

  No

• When your desk is raised, can you reach everything you need without stretching?

  Yes

  No

• Are your feet hip-distance apart with your shoulders back and in line with your hips when you type?

  Yes

  No

• Example of good posture for standing at a desk

  

• Is the work furniture large enough for all the necessary equipment, papers etc?

  Yes

  No

• Can you comfortably reach all the equipment and papers you need to use?

  Yes

  No

Chair

• Example of a good seating posture

  

• Does the chair have a working seat back height and tilt adjustment?

  Yes

  No

• Does the chair have a working swivel mechanism?

  Yes

  No

• Does the chair have a working casters or glides?

  Yes

  No

• The chair may need repairing or replacing if the user is uncomfortable, or cannot use the adjustment mechanisms. Raise an Action here if this is the case

• Do you feel that the lower part of your back is firmly supported by the chair's backrest?

  Yes

  No

• Whilst sitting are your hips slightly higher than your knees?

  Yes

  No

• You should be able to carry out your work sitting comfortably. The arms of the chairs can stop the user getting close enough to use the equipment comfortably. Move any obstructions from under the chairs.

  

• You should have a straight back, supported by the chair, with relaxed shoulders.

• Are forearms horizontal and eyes at roughly the same height as the top of the main screen?

  Yes

  No

• Adjust the chair height to get your arms in the right position, then adjust the main screen height, if necessary.

• Can you place BOTH of your feet flat on the floor without too much pressure from the seat on the backs of the legs?

  Yes

  No

• If not, a footrest maybe needed.

Screens

• What type of display screen do you use?

  Select One Computer screen More than one Computer Screen Laptop screen Tablet or Pad Scanner/ smart phone

  • One Computer screen
  • More than one Computer Screen
  • Laptop screen
  • Tablet or Pad
  • Scanner/ smart phone

• Make sure the screen is clean. There are wipes around the building that you can use.

• Are the characters clear and readable?

  Yes

  No

• Is the text size comfortable to read?

  Yes

  No

• Software settings may need adjusting to change text size.

• Is the image stable, i.e. free of flicker and jitter?

  Yes

  No

• If your screen flickers, raise an IT helpdesk ticket help@allspace.on.spiceworks.com

• Are the brightness and/or contrast adjustable?

  Yes

  No

• Is the screen free from glare and reflections?

  Yes

  No

• You might need to move the screen or even the desk and/or shield the screen from the source of reflections. Screens in 'dark mode' are more prone to glare and reflections.

  

Keyboards

• Is the keyboard separate from the screen?

  Yes

  No

• This a requirement unless the task makes it impractical. Additionally laptop keyboards should not be used for long durations

• Is your keyboard directly in front of you and parallel to your screen?

  Yes

  No

• Is there adequate room between your keyboard and the edge of your desk to rest your wrists in-between typing?

  Yes

  No

• Are the characters on your keyboard clearly visible and easy to read?

  Yes

  No

• Are you able to tilt your keyboard?

  Yes

  No

• Is it possible to find a comfortable keying position?

  Yes

  No

• Try pushing the display screen further back to create more room for the keyboard, hands and wrists. Try to prevent hands being bent at the wrist.

  

• Do you have a good typing technique?

  Yes

  No

• Avoid hitting the keys to hard. Don't overstretch your fingers.

Mouse and other Controllers

• Is your mouse (or other pointing device) beside and in line with your keyboard when you use it?

  Yes

  No

• Touchscreens may be better for some tasks. Consider you are using the right tool for the job.

• Do you experience discomfort in your hand, wrist, forearm or elbow when using your mouse (or other pointing device)?

  Yes

  No

• 

• Is there support for your wrist and straight forearm?

  Yes

  No

• Does the device work smoothly at a speed that suits you?

  Yes

  No

• Do you frequently make or receive calls with a handset?

  Yes

  No

• Do you wear a headset?

  Yes

  No

Final Questions

• How many hours a day do you use a display screen for work?

• How many hours a day do you use a display screens at home?

• Has the checklist covered all the problems?

  Yes

  No

• Have you experienced any discomfort or other symptoms which they attribute to working at a desk/ with a screen?

  Yes

  No

• Please describe

• Are you aware of your entitlement to eye and eyesight testing?

  Yes

  No

• ALL SPACE eyecare policy for reference

• Do you take regular breaks or work away from your workstation?

  Yes

  No

• Stretching desk exercises on Fiton app https://app.fitonapp.com/browse/workout/255 and eye exercises

  

• Sign off Assessment

  Sign