Electrical Safety System Audit v1

Information

Audit Title
Document No.
Client / Site
Conducted on
Prepared by
Location
Personnel

3.0 Scope

Is this element applied to all premises operated by the group company? Documents: • Building/facility electrical drawings/specifications. • Holcim Engineering Standards
Is this element applied to all activities in which Personnel may be required to interact with electrical installations or portable electrical equipment directly or indirectly? Documents: • Scope of contracts, work orders, tenders, employee rules and requirements

4.0 Accountability

Is there a process in place for formally appointing a person or persons other than CEO to be accountable to implement and maintain each requirement
Has a person or persons other than the CEO been assigned accountability for implementing and maintaining each requirement of this FPE?

4.1 Hazard identification risk assessment and control

4.1.1

Is there a register of all electrical installations for each operational site? Check for electrical register
Is the register kept up to date?
Does the register list legal compliance and Holcim required safety features? Documents: • List of legally required safety features. • List of Holcim required safety features.

4.1.2

Have local legal requirements been identified? Check for local legal requirements.
Has an evaluation of the FPE requirements and local legal requirements been undertaken? Check for Documented evaluation of local legal and FPE requirements.
Have the more stringent requirements been identified and clearly set out so they can be applied in this
Are the 3 general requirements which must be followed set out in rules or procedural documents? General requirements : • Electrical line/circuit drawings are available for each installation; • Emergency shut off devices are installed at each installation; • Access to electrical installations (including electrical panels and enclosures, control centres, transformers, substations) is restricted to authorized personnel.

4.1.3

Is it a requirement that all GPO’s are protected by an RCD rated at 30mA? Check for Specification for RCD/ELD.
Has a documented assessment of the likelihood of lightning strikes been undertaken? check for Lightning strike assessment
Is over voltage protection fitted to electrical distribution systems likely to be stuck by lightning? Check for Over-voltage protection system specifications

4.1.4

Have the locations where explosives atmospheres are present on site been identified? Check for Explosive atmosphere location.
Has an assessment been made of the likelihood and severity of such an event in each location? Check for Hazard assessment for explosive atmospheres.
Is there a specification for intrinsically safe electrical equipment to be installed in these areas? Check for Intrinsically safe specifications (see Holcim Engineering standards and AFR supporting materials)

4.1.5

Is there a risk assessment system in place? This includes but is not limited to the following: • Working on or near high voltage installations and equipment; • Situations where vehicles and/or heavy mobile equipment are required to work within close proximity to overhead power lines; • Live testing of electrical equipment/circuits; • Commissioning and decommissioning of electrical installations
Is the risk assessment process applied to these 4 FPE requirements i.e. is there a procedure or rule which requires risk assessments to be conducted when any of these 4 events occur? Documents: • Rules/procedures for working near electrical equipment. • Requirements for working on live equipment. • Completed risk assessment documents

4.2 Selection, Training, Competency and Authorisation

4.2.1

Have suitable medical criteria been established? Check for Fitness and Health Criteria
How is medical fitness verified?
How are personnel qualifications assessed?
Have the appropriate qualifications for people who design, inspect, maintain/repair electrical installations been established and documented? Documents: • Job Selection Criteria. • Qualifications specifications for different electrical jobs tasks. • Personnel qualification records

4.2.2

Has a training and competency assessment system been established for electrical workers and professionals?
Have competency standards been set for the assessment and authorization of electrical personnel? Check for competency standards
Is there a 3 yearly recertification requirement? Documents: • Training Schedule. • Training and Assessment Records. • Electrical licence Register. • Individual’s electrical licence. • Certification Records
Is there an electrical safety instruction program for personnel exposed to electrical hazards as part of their work? Check for Electrical Hazard Training Materials
Are records of competency maintained as required?

4.3 Communication and awareness

4.3.1

Are all electrical distribution panels required to be identified with the Holcim asset code? With consideration of: • Warning signs shall be installed on access points to each electrical installation; • The power supply source shall be identified on the exterior and interior sides of the door of each distribution board; • Circuit identification labels shall be displayed within all distribution boards
Are electrical hazard warning signs installed on all access points to electrical distribution panels?
Is the electrical supply source identified on each panel?
Are circuit identification labels displayed within distribution panels?

4.3.2

Are warning signs and clearance limits required to be posted as specified in this section of the FPE? Documents: • Charts/tables showing clearance requirements/ • Maps showing restricted access zones and access points/ • Warning sign specification

4.3.3

Is there a program to provide awareness information and or instruction on a regular basis to personnel who interact with electrical installations and equipment? Documents: • Electrical awareness program. • Electrical hazard information/instruction materials
Does the program address adequately the 4 requirements of this section of the FPE? • Electrical hazards present in the workplace; • Safety precautions when working near electrical installations; • Care and use of portable electrical equipment/tools. • Warning text (if any) must always be written in the local language (in addition to English)
Are topics relating electrical safety included in safety meetings / toolbox talks?

4.4 Design, Purchase, Fabrication, Installation and Commissioning

4.4.1

Are purchasing specifications established for all new electrical installations and or equipment?
Do all new electrical installations follow the Holcim design criteria?
Are all electrical enclosures etc guarded, labelled and inaccessible as required?
Are electrical safety devices fitted as required?
Are the electrical safety devices tested correctly?
Is each isolation point capable of being locked out?
Are line diagrams available for each new electrical installation?
Are the drawings kept up to date?

4.4.2

Is there a commissioning process in place for all new or modified electrical installations?
Is there a process to inspect and test new/modified electrical installations before they are put into service?
Is there a certification process whereby a competent person signs that the equipment meets the specification?
Are there recommissioning and inspection checklists/records?

4.4.3

Are isolation devices checked during commissioning?
Have specifications for the purchasing of specialist protective equipment and tools for use on low and high voltage been established? As a minimum the specifications must address: • Head and face protection • Protective clothing • Hand and foot protection • Tooling & equipment • Insulated hand tools • Portable earthing and short circuiting equipment/rods • LV-HV Matting
Do the PPE specifications meet the requirements of this FPE? You will need to verify that this PPE is suitable for Electrical work and not just general PPE.
Are tools and equipment specification in agreement with this FPE i.e. are they rated for the use?

4.5 Work method and condition control

4.5.1

Is there an established practice/procedure or rule that only allows electricians to install, test, and maintain electrical installations?
How do authorized personnel ensure that all work being performed complies with the applicable requirements of this section of the FPE? Authorized personnel must ensure that all work being performed complies with the following (where applicable): • Work undertaken meets the agreed design requirements; • Equipment is isolated in accordance with the company’s isolation and lockout requirements; • Safe work procedures are available and used for all electrical work where relevant (i.e. construction, maintenance, decommissioning and demolition work); • Appropriate personnel protective equipment is used for the task including consideration for the voltage involved (Low-High).

4.5.2

Is there a process in place to inspect portable electrical equipment before use? Portable electrical equipment must be inspected prior to use and must only be used if the following requirements are complied with: • All fittings/connections on electrical power leads are free from damage (no exposed wires or connections); • The electrical equipment is fitted with a valid inspection tag; • Any general purpose outlet (GPO) which the equipment is connected to is protected by a residual current device (RCD). In cases where the circuit does not have an RCD then a portable RCD must be used.
Are electrical connections inspected and tested as required? Check for inspection records.

4.6 Maintenance

4.6.1

Has a maintenance program been established in accordance with the element requirements? The maintenance program must address the following: • Schedules for conducting maintenance; • Requirements that ensure maintenance and repair work is undertaken in accordance with local legal requirements, manufacturer specifications or operational experience where no standard exists; • The use of manufacturer’s or approved compatible parts; • All testing equipment is maintained and calibrated to manufacturer’s specifications; • Retaining and updating of line diagrams which show: system fault calculations; equipment details; electrical protection discrimination curves; and cable ratings; • Maintenance or repair of intrinsically safe electrical equipment within a hazardous zone must be inspected prior to being returned to service to ensure it conforms to manufacturer’s specifications and is safe for use; and • All maintenance and repair work carried out must be properly recorded. Documents: • Electrical Equipment Register. • Maintenance Schedules. • Maintenance / Repair Records. • Manufacturers Specifications. • AS 3000 electrical safety or equivalent. • Line diagrams.

4.7 Emergency control

4.7.1

Are there personnel who have been designated to provide first aid?
Are they trained for initial treatment for electrical shock?
Has their training covered both Expired Air Resuscitation (EAR) and Cardio Pulmonary Resuscitation (CPR)? Documents: • First aid Competency Standards. • Training Schedule. • First aid training materials. • Training and Assessment Records.

4.7.2

All substations, transformers, and power-generating stations shall display signs detailing the response procedures for situations involving electric shock. Is this requirement established?

4.7.3

All emergency shut off devices/main isolation switches must be clearly indicated and instantly accessible Is this requirement established?

4.8 Monitoring, inspection and audits

4.8.1

Is there an inspection program in place, which incorporates these element requirements? • All electrical installations and equipment shall be inspected at regular intervals for compliance with applicable legislation. In situations where there are no defined legal requirements, the following requirements will be applied as a minimum: • The inspection and testing parameters are defined and documented for each type of electrical installation and equipment used at the operation; • Inspections must be carried out by an authorized person, who must be an electrician, and a written record of the inspection and any corrective action required must be retained for the life of the equipment; • Only suitably certified and approved testing equipment will be used to perform testing of electrical installations and portable electrical equipment. Documents: • Inspection Schedule. • Inspection Reports. • Inspection and testing parameters. • Corrective action reports. • Specification for testing equipment.

4.8.2

How is the inspection program managed for all Electrical Installations and Equipment? All portable electrical equipment must be inspected and tagged prior to being introduced into service and at the following frequency: • Portable equipment and heavy duty extension leads – quarterly • Welding machines and their accessories – quarterly • Stationary equipment – annually • Residual Current Device (RCD) – annually • Office equipment – 5 yearly Note: All plug-in appliances must have a tag attached which displays the last test date and the name or personal number of the authorized person, who must be electrician, who conducted the test
How is test equipment calibrated, certified and approved? Documents: • Electrical Installation and Equipment Register. • Inspection Schedule. • Inspection Checklists. • Inspection Records.

4.8.3

Is there a task observation program in place?
Does the task observation program focus on following of safe working procedures and or the correct safety measures being applied during isolation and lockout? Task/safety observations must be performed at regular intervals on personnel conducting electrical work to monitor and evaluate the following: • Work is performed in accordance with safe working procedures; • Correct safety measures are applied including isolation and lockout.

4.8.4

Are annual audits conducted to verify the quality and effectiveness of the Group Company’s implementation of this FPE? Check for Audit schedule and Audit report.

4.9 Reporting, assessment and corrective actions

4.9.1

Is there a process in place to identify report and take corrective actions for unsafe electrical equipment? Any unsafe electrical installation, equipment, or electrical faults must be reported, assessed and corrected, including: • A process for reporting to the immediate supervisor; • A process for the immediate isolation of unsafe equipment or installations including attaching an out-of-service tag to the control point on the equipment; • Recording of corrective actions.
Who is informed first? Is it comply with above procedure.
Who performs the isolation of unsafe electrical equipment?

Conclusion and auditor's comments

Date of audit completed
Signature of auditor
Date of auditor's signature
Signature of auditee
Date of auditee's signature

Electrical Safety System Audit v1

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3.0 Scope

4.0 Accountability

4.1 Hazard identification risk assessment and control

4.1.1

4.1.2

4.1.3

4.1.4

4.1.5

4.2 Selection, Training, Competency and Authorisation

4.2.1

4.2.2

4.3 Communication and awareness

4.3.1

4.3.2

4.3.3

4.4 Design, Purchase, Fabrication, Installation and Commissioning

4.4.1

4.4.2

4.4.3

4.5 Work method and condition control

4.5.1

4.5.2

4.6 Maintenance

4.6.1

4.7 Emergency control

4.7.1

4.7.2

4.7.3

4.8 Monitoring, inspection and audits

4.8.1

4.8.2

4.8.3

4.8.4

4.9 Reporting, assessment and corrective actions

4.9.1

Conclusion and auditor's comments

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Electrical Safety System Audit v1

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3.0 Scope

4.0 Accountability

4.1 Hazard identification risk assessment and control

4.1.1

4.1.2

4.1.3

4.1.4

4.1.5

4.2 Selection, Training, Competency and Authorisation

4.2.1

4.2.2

4.3 Communication and awareness

4.3.1

4.3.2

4.3.3

4.4 Design, Purchase, Fabrication, Installation and Commissioning

4.4.1

4.4.2

4.4.3

4.5 Work method and condition control

4.5.1

4.5.2

4.6 Maintenance

4.6.1

4.7 Emergency control

4.7.1

4.7.2

4.7.3

4.8 Monitoring, inspection and audits

4.8.1

4.8.2

4.8.3

4.8.4

4.9 Reporting, assessment and corrective actions

4.9.1

Conclusion and auditor's comments

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