Information

  • Appendix E Engineering and Traincare Depots Planned General Inspection

  • Inspection carried out on

  • Prepared by

  • Location
  • Additional information

A. Structure and Hazards

  • A1. Are buildings safe, with no obvious defects?

  • A2. Are steps, stairs and ramps in good condition?

  • A3. Are bridges and subways in good condition?

  • A4. Are surfaces free from slips, trips and falls hazards?

  • A5. Are there risks from falling objects?

  • A6. Are there areas of overgrown vegetation requiring attention

B. Security

  • B1. Are fences, railings and gates secure?

  • B2. Are door entry systems working effective?

  • B3. Is there an effective system of passes for vehicles in controlled areas?

  • B4. Are vehicles in controlled areas displaying passes?

  • B5. Have security checks/briefings taken place?

C. Cleaning and Waste Removals

  • C1. Are all areas clean and tidy?

  • C2. Are all areas free from graffiti

  • C3. Are cleaning frequencies satisfactory?

  • C4. Are there sufficient bins/skips?

  • C5. Are store room, plant rooms etc clean and tidy?

E. Electrical Fittings and Equipment

  • E1. Do all sockets, plugs, switches and wiring appear to be good condition?

  • E2. Are there sufficient sockets for your needs?

  • E3. Are portable appliances tested annually?

F. Fire Precautions

  • F1. Is fire fighting equipment available?

  • F2. Is the fire alarm tested weekly? (Please state last Date)

  • F3. Are the smoke alarms tested weekly? (Please state date)

  • F4. Are fire escape routes including external routes clear and unobstructed?

  • F5. Are Fire Action notices displayed and accurate?

  • F6. Is the fire log book up to date?

  • F7. Are fire exit doors signed and easily opened?

G. Information

  • G1. Are the depot clocks working and accurate?

  • G2. Is the a Health, Safety & Enviroment notice board displayed with the correct information (See S&PM 17.1)

  • G3. Is the current Security Poster displayed on the staff notice board?

  • G4. Are lineside telephones working?

H. Staff Facilities

  • H1. Are staff toilets working, clean and with sufficient supplies?

  • H2. Are kitchen and rest areas clean and in good condition?

  • H3. Is all heating and ventilation adequate and working

  • H4. Are shower facilities working and clean?

  • H5. Are there adequate facilities for changing and storing workwear?

L. Lighting

  • L1. Is all lighting in working order?

  • L2. Has the emergency/escape lighting (if installed) been tested, and in working order?

  • L3. Are walking routes adequately lit?

M. First Aid

  • M1. Are first aid box(es) readily available?

  • M2. Are first aid box(es) suitably stocked (see S&PM 7.5)?

  • M3. Where defibrillators are provided is the battery in date and the unit undamaged?

N. Chemicals

  • N1. Are all chemicals stored, labelled, assessed and used correctly?

  • N2. Are COSHH assessments displayed for all substances in use?

P. Staff

  • P1. Are staff wearing appropriate PPE?

  • P2. Where Personal Protective Equipment has been issued is it in date and in good condition?

  • P3. Are staff wearing badges/photo ID?

Q. Quarterly Fire Precautions checks

  • Q1. Are fire alarms maintained quarterly by a competent contractor?

  • Q2. Have all staff received initial e-learning/refresher fire training?

  • Q3. Is the company smoking policy adhered to?

  • Q4. Has a fire risk assessment been completed, in date and issued?

  • Q5. Is the fire risk assessment available on site?

  • Q6. Are fire signs clear and unobstructed?

  • Q7. Are door closures fitted and working?

  • Q8. Does the fire alarm indicator panel (if installed). Have a healthy supply and no faults?

  • Q9. Are spare keys provided for the alarm indicator panel?

  • Q10. Are break glass call points clearly marked and unobstructed?

  • Q11. Do break glass call points have spare glass and a test key?

  • Q12. Do sounders, visual indicators and automatic detectors appears Attractors?

  • Q13. Are the call points tested and record kept?

  • Q14. Are fire extinguishers correctly located and accessible?

  • Q15. Is the location of extinguishers shown by signage?

  • Q16. Are safety pins and pull-tight seals fitted?

  • Q17. Have extinguishers been tested in last twelve months?

  • Q18. Are fire blankets (if provided) in good order?

  • Q19. Are hose reels (if provided) in good order?

  • Q20. Is the local emergency plan available and in date?

  • Q21. Has an emergency plan drill taken place within the last twelve months?

R. Reporting

  • R1. Does the location have access to QPulse for accidents/incidents reporting and if not are paper forms available?

  • R2. Have details of all accidents and incidents been recorded in the log, and reported through QPulse and/or report forms completed and forwarded to Control/Safety Environment?

S. Operating Equipment

  • S1. Is computer based information available and working?

  • S2. Are telephones, mobile devices and fax machines avalible and working?

  • S3. Is machinery fit for purpose and being used safely?

U. Utilities

  • U1. Are lighting and heating controls set for efficient use?

  • U2. Are lights turned off when not required?

  • U3. Is all other equipment turned off when possible?

  • U4. Record meter readings for all Gas & Electric supplies and pass these to the Head of Environment? (January, April, July & October only)

W. Asbestos (January, April, July & October only) see S&PM 12.08

  • W1. Is the local asbestos management plan available and up to date?

  • W2. Is the asbestos containing material as identified in the plan in sound conditions?

  • W3. Is the asbestos containing material (where accessible and not located in public area) labelled?

  • W4. Are staff aware of the location of the local asbestos management plan?

X. General

  • X1. Are adequate precautions in place for adverse weather conditions?

  • X2. Are there sufficient supplies of de-icer etc? (Oct-Apr)

  • X3. Is there any evidence of unsafe working practices?

  • X4. Are required warning signs and notices in good condition?

  • X5. Is an inventory of Risk Assessments held and up to date?

  • X6. Do staff receives regular briefs?

  • X7. Is heating and ventilation equipment cleaned and serviced?

  • X8. Are glass doors, partitions etc marked to make them apparent?

Action Summary

Detail of faults that need reporting to facilities

  • Fault 1

  • Fault 2

  • Fault 3

  • Fault 4

  • Fault 5

  • Fault 6

  • Fault 7

  • Fault 8

  • Fault 9

  • Fault 10

  • Fault 11

  • Fault 12

  • Fault 13

  • Fault 14

  • Fault 15

Details of local issues that need addressing

  • Local Issue 1

  • Local Issue 2

  • Local Issue 3

  • Local Issue 4

  • Local Issue 5

  • Local Issue 6

  • Local Issue 7

  • Local Issue 8

  • Local Issue 9

  • Local Issue 10

  • Local Issue 11

  • Local Issue 12

  • Local Issue 13

  • Local Issue 14

  • Local Issue 15

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