Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
WAREHOUSE FACILITY & NUTRITION
WAREHOUSE - POLICIES & PROCEDURES
Visitor Policies and Procedures
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1. Date:
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2. Time:
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3. Entrance point:
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4. First personal contact:
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5. Visitor policy/procedure signs are posted at all entrances?
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6. Visitors are required to show picture ID and sign-in, and sign-out?
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7. Visitors photo ID is retained until check out is completed?
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8. The supply of visitor ID badges is located out of reach of visitors?
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9. Visitor's badges are completed by staff only?
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10. Visitor sign-in/sign-out logs are verified by staff or completed by staff only?
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11. Visitors are required to wear visible, dated identification, with destination listed?
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12. Visitors are asked the reason for their visit?
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13. Visitor's appointments are verified with the person being visited or they are escorted?
Department Safety and Security Policies & Procedures
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14. The facility has designated an emergency response team?
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15. Fire detection and suppression systems are regularly inspected?
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16. Boilers and elevators are regularly inspected?
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17. Natural gas and/or propane lines are regularly pressure inspected?
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18. The facility is inspected for general safety according to a written schedule using appropriate safety checklists?
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19. Security features such as fences, door locks, and exterior lights are inspected according to a written schedule using an appropriate checklist?
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20. Emergency communications systems hardware and procedures are regularly tested according to a written schedule and using defined performances standards?
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21. The district has a 24 hour emergency phone contact list for all utility services (electric, communications, water, sewer, gas, ect.)?
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22. Redundant communications system is used to connect district administrative offices with facilities to promote communications during failures and emergencies?
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23. Phone lists for personnel are complete and up to date?
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24. The facility has a calling tree?
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25. The receptionist, secretary, and other office staff know the procedures for informing the district leadership of an emergency?
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26. A video monitoring system is used, the system records in a high quality format that allows quick review?
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27. Bomb threat procedures and forms are available near telephones?
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28. Each member of the district emergency team has a copy of the emergency operations basic plan and functional annexes?
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29. The emergency team members and staff are familiar with applicable sections of the plan?
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30. The facility has developed supplemental plans to the district basic plan based on identified hazards?
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31. There is a written line of succession for the warehouse manager and other key staff members?
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32. Specific tasks for the implementation of the emergency operations plan are assigned to specific staff members to maintain accountability?
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33. A member of the emergency team is assigned to liaison with emergency services before and during emergencies?
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34. Locations inside and outside the facility have been pre-designated for the Incident Command Post (ICP)?
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35. The ICP location is provided to fire and police officials?
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36. After-action reviews are held following each exercise or emergency?
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37. Corrective action plans are developed?
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38. The emergency team has been trained in incident command?
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39. The reception staff has received training in verbal de-escalation techniques and strategies?
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40. The office staff has received training on emergency notification and reporting procedures?
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41. The warehouse conducts all required school and district drills and retains documentation of those activities?
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42. The warehouse records all emergency incidents and near misses?
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43. Incident reports are reviewed for lessons learned and to identify trends for which mitigation programs can be developed?
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44. There are procedures for reporting maintenance needs related to safety or security?
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45. Repairs related to safety and security are completed as the highest maintenance priority?
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46. The warehouse has a written driver safety program for personnel driving facility vehicles?
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47. The warehouse has a written lift truck safety program?
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48. The warehouse has a written injury prevention program - manual materials handling in particular?
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49. Facility vehicles are inspected for safety and security before each trip?
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50. Facility vehicles are equipped with a road emergency kit including road warning markers or flares, fire extinguishers, and first aid kit?
WAREHOUSE - OBSERVATIONS
Building Exterior
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51. The area around the facility is identified by signage as a safe, weapons-free, drug-free, alcohol-free, and tobacco-free zone?
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52. There are adequate signs, postings, or window decals directing all visitors to the main site entry?
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53. The location of the reception area is clearly marked?
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54. Property lines are clearly marked, establishing territoriality (e.g. fencing, landscaping, natural geographic features, signs, changes in elevations, ect.)?
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55. Materials stored outside are secured by a fence or other means?
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56. The staff is able to observe vehicles approaching the loading docks from their normal work assignment locations?
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57. The facility exterior free of vandalism and graffiti?
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58. The facility grounds are sanitary, well drained, free of debris, and insect or rodent harbor age?
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59. Hidden areas adjacent to the facility that might provide offenders with "cover" are opened up or sealed off so they may not be used?
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60. Vehicles are parked in areas that are secured by fences, gates, or other security measures designed to prevent car theft, theft from vehicles, and vandalism of staff vehicles?
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61. Access to delivery areas are controlled to prevent unauthorized entry into the receiving area or the facility?
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62. Deliveries are scheduled in advance and/or verified with the sender or addressee prior to acceptance?
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63. Internal controls are followed regarding the receipt or deliveries include matching deliveries with purchase and invoices?
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64. All personnel responsible for accepting packages and mail have received training in receiving procedures?
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65. All personnel responsible for accepting packages and mail have received training in the identification of suspicious packages and bomb threat procedures?
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66. Sidewalks are reasonably sloped, level, and in good repair?
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67. Covered walkways and their surroundings are adequately lighted to promote visual surveillance while in use?
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68. Trees near the fence line are trimmed in an effort to reduce the risk that they could facilitate illicit entry?
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69. Exterior lighting is provided and adequate?
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70. According to the staff, the exterior lighting is sufficient?
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71. Exterior lighting is powered by auxiliary or emergency power systems to prevent blackout during power failure?
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72. Exterior lighting fixtures are vandal resistant, beyond easy reach, maintainable, and built with break-resistant lenses or protected by cages?
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73. Exterior lighting is well maintained?
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74. Street-level pedestrian access doors and overhead doors are protected by obstruction to keep vehicles at a distance?
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75. Exterior doors are constructed to resist unauthorized entry?
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76. Exterior doors are in good condition with working locks?
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77. Doors are locked at the end of the day?
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78. All exterior doors, including overhead doors, are provided with alarm system door contacts?
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79. Overhead doors are lockable using slide bolts or by other means?
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80. Overhead door can be electronically opened and closed and is protected by an anti-entrapment system (e.g. photo cell, pressure reversing switch)?
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81. Perimeter windows are sealed or locked to prevent opening?
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82. Perimeter windows are closed and locked when the facility is secured at the end of the day?
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83. Access to site utilities (such as electrical transformers, generators, and meters) is limited and secure, and any exposed portions are protected against vandalism and vehicular damage?
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84. Trash dumpsters are located away from the building and kept sanitary and free of hazards?
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85. Dumpster enclosures are positioned so that they cannot be used as ladders for gaining access to the facility roof?
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86. Exterior mechanical equipment enclosures are locked?
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87. Mechanical rooms with exterior access doors have protected hinges, deadbolt locks or high security padlocks?
Building Interior
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88. Buildings are well-maintained with all areas clean and free of debris?
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89. Staff members have the ability to secure personal belongings and valuables?
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90. High value targets for theft, such as offices, computer rooms, and storage areas, are protected by high security locks and an alarm system?
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91. Valuable equipment is inventoried and stored in secure areas on a scheduled basis and in accordance with written procedures?
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92. Windows facilitate surveillance from the reception area and loading docks?
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93. The reception area includes adequate protective features such as a counter or desk to serve as a protective shield, a panic or duress button to call for help, a telephone, and a rear exit or safe haven into which staff can retreat?
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94. Freestanding objects that could be toppled intentionally or fall during earthquakes or tornadoes are adequately secured?
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95. Building floor plans indicating alternate escape routes are clearly posted for reference in the event of evacuation?
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96. The location of the reception area is clearly marked?
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97. Level of lighting is appropriate and uniform, creating minimal glare or pockets of shadow?
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98. Lighting is designed to be easy to clean, and are bulbs and tubes easy to replace, yet located to prevent accidental breakage?
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99. The facility has at least two independent methods of communication for emergencies?
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100. Panic or duress alarm buttons are installed at the reception desk?
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101. The facility has a basic security alarm system installed throughout?
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102. The main entrance to the facility is designed to prevent entry of unauthorized persons by requiring visitors to enter an attended reception area?
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103. Staff members are required to wear identification badges while in the facility?
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104. Sign-in and sign-out logs of visitors to the facility are maintained on a daily basis?
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105. All means of egress (corridors) are clear of obstructions?
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106. All means of egress are indicated by illuminated "Exit" signs?
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107. All exit doors and gates are equipped with emergency exit hardware and are not locked or secured by any other means?
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108. There are at least two functional exits from the main storage area?
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109. All exits and the routes to them are clearly visible, conspicuously indicated and reliably illuminated, with signs in appropriate languages, so everyone readily knows the direction of escape from any point?
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110. The view of, or access through any element of a means of egress are kept free from decorations or other material obstructs?
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111. Doors, passageways, or stairways that are neither exits nor leading to exits, but that can be mistaken for exits, are clearly marked with a "NOT AN EXIT" sign or similar designation?
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112. The facility has a fire alarm system?
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113. The fire alarm system is in good working order?
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114. The fire alarm system can be activated either automatically or by hand (pull stations)?
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115. The fire alarm is monitored off-site, such as at a fire station or a monitoring center?
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116. Alarm systems include both sound and visual alarm signals which can be perceived and recognized as a evacuation signals (above ambient noise or light levels) by everyone in the area?
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117. The facility maintains a vertical clearance between sprinklers and objects below them of at least 18 inches?
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118. All doors to electrical vaults, pipe chases, custodial closets, and mechanical rooms are closed and locked?
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119. The warehouse is adequately ventilated?
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120. Elevated walkways are protected by guard rails and toe boards?
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121. All materials are appropriately stored?
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122. The floor is kept free of oil or other slip hazards?
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123. Extension cords are used only for power and are located as to prevent trips or entanglement in machinery?
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124. Combustible liquids or gases are properly stored?
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125. Fire extinguisher locations are clearly marked and accessible?
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126. Personal protective equipment (back belt, safety glasses, and gloves) is assigned to each worker?
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127. Traffic patterns within the warehouses are designated so as to reduce the risk of collisions between lifts, pallet jacks and pedestrians?
(F-1) Food Service
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128. The school food safety program controls both specific and non-specific hazards utilizing standard operating procedures (SOPs) and applying basic hazard analysis and critical control points (HACCP)?
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129. Staff have been trained on health practices and flu/pandemic prevention?
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130. Cold storage or freezer storage is free of ice or condensation on the walking surfaces?
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131. Cold storage is kept free of ice buildup on equipment or storage racks?
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132. The door to the freezer/cooler is designed to prevent accidental or intentional entrapment of persons inside the freezer/cooler?
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133. Loading dock area is clean & free from grease?
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134. Staff maintain delivery logs including what was delivered and by whom?
Transportation
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135. The bus storage facility is fence appropriately.
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136. There is an organized traffic flow.<br>
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137. Keys are not left in unattended buses. <br>
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138. All bus routes are located within the city limits.
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139. All fuel tanks are properly enclosed.
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140. Transportation facility remains locked at all times.
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141. All buses are equipped with two-way radios.
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142. All buses have security cameras.
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143. Transportation facility has security cameras.
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144. All buses have a method of emergency notification.
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145. The transportation facility is of adequate size.
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146. All drivers are trained in first-aid/CPR.
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147. All drivers are trained in emergency procedures that may occur in route.
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148. Bus evacuation drills are practiced periodically.
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149. Transportation facility is clean and well organized.
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150. The transportation staff has an organized emergency operations team.
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151. The emergency operations team is trained in NIMS/ICS.
