Information
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Audit Title
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Client name
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Company name
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Conducted on
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Prepared by
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Prepared by
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Time of audit.
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Photograph of the workstation area.
General
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General information
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Does the worker currently experience any discomfort / injury in back / shoulder / neck?
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Please comment
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Has the worker ever experienced any discomfort / injury in back / shoulder / neck in the past?
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Has the worker been on workers compensation for this discomfort / injury?
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Please comment
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Does the worker incorporate stretches / exercises into workday routine?
Working posture
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Head and neck to be upright (not bent down/back)
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What seems to be the cause?
- Computer screen too low
- Computer screen too high
- Chair too low
- Chair too high
- Bifocal glasses
- Looking down at keyboard or document
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Head, neck and trunk to face forward (not twisted)
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What seems to be the cause
- Items not positioned right in front of user
- Glare
- Phone between ear and shoulder
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Trunk to be perpendicular to floor (may lean back into backrest but not forward)
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What seems to be the cause
- Backrest not set up properly
- Armrest interfering with positioning of worker
- Chair too high
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Shoulders and upper arms to be in line with the torso (not elevated or stretched out)
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What seems to be the cause?
- Input device not next to keyboard
- Armrests interfering with positioning of chair
- Phone not positioned within reaching distance
- Chair too low
- Keyboard too far away
- Chair not positioned under the desk
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Forearms, wrists and hands to be straight and in-line (fore arm at about 90 degrees to the upper arm)
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What seems to be the cause?
- Input device not next to keyboard
- Armrests interfering with positioning of chair
- Phone not positioned within reaching distance
- Chair too low
- Keyboard too far away
- Chair not positioned under the desk
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Thighs to be parallel to the floor and the lower legs to be perpendicular to floor (thighs may be slightly elevated above knees)
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What seems to be the cause?
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Feet rest flat on the floor or are supported by a stable footrest
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Flat on floor or stable footrest
Seating
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The chair is easily adjustable
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The chair has a five-legged base with good chair casters that roll easily over the floor or carpet
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What is recommended?
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The chair swivels 360 degrees is it is easier to access items around the workstation without twisting
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The backrest provides support for the lower back
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Seat width and depth accommodate the worker (seat pan not too big or small)
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Too big or too small
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Armrests, if used, support both forearms during performing computer tasks and they do not interfere with movement
Keyboard / input device
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Keyboard cord is long enough to allow the worker to position the keyboard right in front of worker.
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Keyboard is detached from display screen if it is used for a long duration.
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Input device (mouse) is located right next to the keyboard so it can be operated without reaching
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Input device (mouse) is set up properly (not too fast / too slow)
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Input device cord is long enough to allow the worker to place the input device in a variety of positions
Computer screen
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Screen angle and tilt are easily adjustable
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Top of the screen is at or below eye level
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Too low or too high
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Computer screen distance allows the worker to read the screen without leaning the head, neck or trunk forward / backwards
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Computer screen is positioned directly in front of worker so worker does not have to twist head or neck
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Glare is not reflected on the screen which can cause the worker to assume an awkward posture to clearly see information on the computer screen
Work area / work surface
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Is the floor area around the workstation area safe from possible trip hazards?
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Please comment
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There is sufficient space to place most items directly in front of worker
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There is sufficient clearance on the work surface so all items can be reached easily
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Thighs have sufficient clearance space between the top of the thighs and the office desk
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Legs and feet have sufficient clearance space under the office desk so the worker is able to get close enough to the keyboard / input device
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The work area is set out to accommodate good use of horizontal work space (eg items used most often are within close reach)
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The work area us set out to accommodate good use of vertical work space (eg items used mistrial often are located between shoulder and hip height)
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Is there sufficient light around you to work satisfactory?
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Is the temperature of the workstation maintained to a satisfactory level?
Accessories
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Does the worker refer regularly to printed documents while typing
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Is a document holder provided and located at the same height of the computer screen
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Does the worker use the telephone regularly?
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Can the telephone be used with the worker's head upright and shoulders relaxed if doing computer tasks at the same time?
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Is a head set provided when worker is regularly on prolonged phone calls?
Recommendations
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Items
- Desk
- Chair
- Computer screen
- Keyboard
- Input device
- Headset
- Footrest
- Document holder
- Other
Audit required signatures.
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Employee signature.