Essential Fire Safety Fire Risk Assessment

• Document No.

• Audit Title

• Client / Site

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• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Prelimanaries

• Occupier of Premises

• Responsible Person

• Position

• Address of Property

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• Suggested date for Review

  Date

Previous Fire Risk Assessment

• Date

  Date

• Description

1 The Building

• 1.1 Number of floors

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• 1.2 Approximate floor area (m2)

  Select 0 - 1000 1000 - 2000 2000- 3000 3000 - 4000 4000 - 5000 5000 - 6000 6000 - 7000 7000 - 8000 8000 - 9000 9000 - 10000 10000 - 11000 11000 - 12000 12000+

  • 0 - 1000
  • 1000 - 2000
  • 2000- 3000
  • 3000 - 4000
  • 4000 - 5000
  • 5000 - 6000
  • 6000 - 7000
  • 7000 - 8000
  • 8000 - 9000
  • 9000 - 10000
  • 10000 - 11000
  • 11000 - 12000
  • 12000+

• 1.3 Brief details of building

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• 1.4 Is the premises a multi-occupied building?

  Yes

  No

  N/A

• 1.5 If so, have significant findings been shared with the occupiers?

  Yes

  No

  N/A

• Recomendation

  N/A

  It is recommended that the significant findings of the risk assessment are shared with other occupiers

• 1.6 Are fire engineered solutions present? If so have there been any significant changes?

  Yes

  No

  N/A

2 The Occupants

• 2.1 Approximate number of occupants in the premises at any one time.

  Select 1-5 5-10 10-15 15-20 25-30 30-35 35-40 40-45 45-50 50-55 55-60 60-65 65-70 70-75 75-80 80-85 85-90 90-95 95-100 100+

  • 1-5
  • 5-10
  • 10-15
  • 15-20
  • 25-30
  • 30-35
  • 35-40
  • 40-45
  • 45-50
  • 50-55
  • 55-60
  • 60-65
  • 65-70
  • 70-75
  • 75-80
  • 80-85
  • 85-90
  • 90-95
  • 95-100
  • 100+

• 2.2 Maximum number of staff or residents at any one time

  Select 1-5 5-10 10-15 15-20 25-30 30-35 35-40 40-45 45-50 50-55 55-60 60-65 65-70 70-75 75-80 80-85 85-90 90-95 95-100 100+

  • 1-5
  • 5-10
  • 10-15
  • 15-20
  • 25-30
  • 30-35
  • 35-40
  • 40-45
  • 45-50
  • 50-55
  • 55-60
  • 60-65
  • 65-70
  • 70-75
  • 75-80
  • 80-85
  • 85-90
  • 90-95
  • 95-100
  • 100+

• 2.3 Maximum number of visitors / members of the public at any one time.

  Select 1-5 5-10 10-15 15-20 25-30 30-35 35-40 40-45 45-50 50-55 55-60 60-65 65-70 70-75 75-80 80-85 85-90 90-95 95-100 100+

  • 1-5
  • 5-10
  • 10-15
  • 15-20
  • 25-30
  • 30-35
  • 35-40
  • 40-45
  • 45-50
  • 50-55
  • 55-60
  • 60-65
  • 65-70
  • 70-75
  • 75-80
  • 80-85
  • 85-90
  • 90-95
  • 95-100
  • 100+

3 Occupants at special risk

• 3.1 Any sleeping occupants?

  Yes

  No

  N/A

• 3.2 Any persons with disabilities?

  Yes

  No

  N/A

• 3.3 Any occupants in remote or high risk areas?

  Yes

  No

  N/A

• 3.4 Others

  Yes

  No

  N/A

4 History of Fires

• 4.1 Any known history of previous fires in the premises?

  Yes

  No

  N/A

5 Fire Safety Legislation Applicable To Premises

• 5.1 Applicable Legislation

  The Regulatory Reform (Fire Safety) Order 2005

• 5.2 Other Fire Safety Legislation

6 Procedures and Arrangements

• 6.1 Is there a general statement of policy in place?

  Yes

  No

  N/A

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• Recommendations

  Select A formal Fire Safety Policy should be developed, identifying the objectives, responsibilities & arrangements for fire safety at the premises. This policy should be communicated to all necessary persons The Health & Safety should be communicated to all necessary personnel The Health & Safety Policy should be reviewed periodically, or when there are significant changes The general arrangements for fire safety at the premises should be summarised within the Fire Safety Log Book, and these arrangements should be reviewed peridically, or when there are significant changes The company should develop a specific fire safety policy document. The policy should be formulated to help the Company comply with its legal obligations to staff and visitors under the Regulatory Reform (Fire Safety) Order 2005 (The Order). The policy will assist the company to prove it is taking all reasonably practicable steps to ensure the health, safety and welfare of employees, visitors, contractors and other persons who may be affected by its activities. This policy should address all relevant obligations under The Order that requires the company to: 1. Develop a policy to minimise the risks associated with fire. 2. Reduce the risk of an outbreak of fire. 3. Reduce the risk of the spread of fire. 4. Provide means of escape. 5. Demonstrate preventative action. 6. Maintain documentation and records in respect of fire safety management. 7. Detail specific tasks, roles and responsibilities. The fFire Safety Policy should be co-ordinated with the company's general Health & Safety Policy N/A

  • A formal Fire Safety Policy should be developed, identifying the objectives, responsibilities & arrangements for fire safety at the premises. This policy should be communicated to all necessary persons
  • The Health & Safety should be communicated to all necessary personnel
  • The Health & Safety Policy should be reviewed periodically, or when there are significant changes
  • The general arrangements for fire safety at the premises should be summarised within the Fire Safety Log Book, and these arrangements should be reviewed peridically, or when there are significant changes
  • The company should develop a specific fire safety policy document. The policy should be formulated to help the Company comply with its legal obligations to staff and visitors under the Regulatory Reform (Fire Safety) Order 2005 (The Order). The policy will assist the company to prove it is taking all reasonably practicable steps to ensure the health, safety and welfare of employees, visitors, contractors and other persons who may be affected by its activities. This policy should address all relevant obligations under The Order that requires the company to: 1. Develop a policy to minimise the risks associated with fire. 2. Reduce the risk of an outbreak of fire. 3. Reduce the risk of the spread of fire. 4. Provide means of escape. 5. Demonstrate preventative action. 6. Maintain documentation and records in respect of fire safety management. 7. Detail specific tasks, roles and responsibilities. The fFire Safety Policy should be co-ordinated with the company's general Health & Safety Policy
  • N/A

• 6.2 Is there a person nominated as responsible for fire safety?

  Yes

  No

  N/A

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• Recommendations

  The person responsible for fire safety at the premises should be formally recorded within the Fire Safety Policy

  The organisation should nominate a person responsible for fire safety at the premises.

  N/A

• 6.3 Is there a competent person(s) available to assist in implementation of fire safety legislation?

  Yes

  No

  N/A

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• Recommendations

  The organisation should appoint one or more competent person(s) to assist in the implementation of fire safety legislation at the premises. Details of such persons should be formally recorded within the Fire Safety Policy.

  N/A

• 6.4 Are there appropriate fire evacuation procedures in place? (including what to do in the event of a fire, raising the alarm, safe evacuation of all persons, arrangements for summoning the fire & rescue services etc.)

  Yes

  No

  N/A

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• Recommendations

  Formal fire & evacuation procedures should be developed for the premises and communicated to all necessary persons. Details of these fire evacuation procedures should be contained within the Fire Safety Policy, and posted as strategic locations throughout the premises.

  Fire Action Notices that provide clear and precise instructions of the required actions for that area in the event of an emergency, are located at all Fire Alarm call points.

  N/A

• 6.5 Are there competent people nominated to assist with the evacuation?

  Yes

  No

  N/A

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• Recommendations

  Appropriate numbers of persons nominated to assist with the evacuation of the premises (Fire Marshals) should be available on the premises. The numbers & duties of these Fire Marshals should be commensurate & proportional to the numbers of persons on the premises at the time. These Fire Marshals should be provided with adequate information, instruction & training to carry out their role effectively.

  The number of Fire Marshals at the premises should be periodically reviewed as occupancy numbers at the premises increase.

  N/A

• 6.6 Are there people nominated to liaise with the fire service in the event of a fire?

  Yes

  No

  N/A

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• Recommendations

  One or more persons should be nominated to contact the fire service in the event of a fire at the premises. These persons should be provided with appropriate information & instruction to enable them to carry out their role effectively.

  N/A

• 6.7 Are there routine in house inspections / audits of fire safety measures in the premises?

  Yes

  No

  N/A

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• Recommendations

  One or more persons should be nominated to carry out and record regular in-house inspections of fire-safety measures at the premises. This would normally be one or more Fire Marshals, or a person responsible for maintenance at the premises. These inspections should then be recorded within a Fire Safety Log Book on the premises.

  A formal regime should be implemented to ensure all the required fire safety checks are carried out at the necessary frequencies.

  N/A

7 Training and Drills

• 7.1 Are all staff given fire safety instruction & training on employment induction?

  Yes

  No

  N/A

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• Recommendations

  All staff should be provided with basic fire safety information & instruction during their induction to ensure they are able to help prevent fires staring & spreading at the premises, and that they are aware of the appropriate actions to be taken in the event of a fire. Records of such training should be retained.

  Records of staff induction training should be retained on the premises.

  N/A

• 7.2 Are all staff given periodic "refresher training" at suitable intervals? (dependant on staff competencies)

  Yes

  No

  N/A

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• Recommendations

  As the client has a stable workforce and the interim training is provided every 6 months, the periods between formal training could be extended to every 5 years once all training is up to date. By observing the staff during the evacuation drills it will be evident if additional training needs to be provided.

  It is recommended that all persons with responsibility for fire safety at the premises are provided with refresher fire safety instruction on a periodic basis and that records of such instruction are retained.

  It is recommended that staff receive refresher fire safety training at least every 2 years and that records are retained on the premises.

  N/A

• 7.3 Are staff with special responsibilities (e.g. Fire Wardens) given additional training?

  Yes

  No

  N/A

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• Recommendations

  All Fire Marshals and other persons with specific fire safety responsibilities at the premises should be provided with refresher training every year.

  All Fire Marshals and other persons with specific fire safety responsibilities at the premises should be provided with refresher training every 2 years.

  N/A

• 7.4 Is the training up to date?

  Yes

  No

  N/A

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• Recommendations

  All Fire Marshals and other persons with specific fire safety responsibilities at the premises should be provided with refresher training every year.

  All Fire Marshals and other persons with specific fire safety responsibilities at the premises should be provided with refresher training every 2 years.

  N/A

• 7.5 Are fire drills carried out at appropriate intervals and recorded?

  Yes

  No

  N/A

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• Recomendations

  Select Monthly Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book on the premises. Quarterly Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book. Six monthly Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book. Annual Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book. Fire Drills should be carried out at the premises at least every 12 months, The results of such drills should be recorded & retained with a fire Fire Log Book on the premises. These drills should be designed & executed to test & rehearse the evacuation arrangements for the premises during periods of highest occupancy. N/A

  • Monthly Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book on the premises.
  • Quarterly Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book.
  • Six monthly Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book.
  • Annual Fire Drills should be carried out at the premises and the results of such drills should be recorded within a Fire Log Book.
  • Fire Drills should be carried out at the premises at least every 12 months, The results of such drills should be recorded & retained with a fire Fire Log Book on the premises. These drills should be designed & executed to test & rehearse the evacuation arrangements for the premises during periods of highest occupancy.
  • N/A

8 Testing and Maintenance

• 8.1 Is there a system in place to report deficiencies/defects?

  Yes

  No

  N/A

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• Recommendations

  Formal procedures should be implemented for the maintenance of the fire safety elements within the premises. This should include a procedure for the reporting and tracking of any deficiencies/defects and the signing-off of work upon completion.

  N/A

• 8.2 Is weekly testing and periodic servicing of fire detection and/or alarm systems undertaken (in line with manufacturers recommendations and/or relevant standards)?

  Yes

  No

  N/A

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• 8.3 Periodic testing & maintenance of the fire alarm & detection system was last carried out on

  Date

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• Recommendations

  Formal arrangements should be implemented for the weekly periodic testing of the fire detection/alarm system by operating a different break glass call point each week. Records of such testing are recorded within a Fire Safety Log Book on the premises.

  N/A

• 8.4 Is there a system in place to manage and reduce the likelihood for unwanted fire detection signals?

  Yes

  No

  N/A

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• Recommendations

• 8.5 Are monthly and annual testing routines for emergency lighting undertaken?

  Yes

  No

  N/A

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• Recommendations

  All emergency lighting at the premises should be subjected to functional testing on a monthly basis and to full discharge testing by a competent person annually. All testing, inspection & maintenance of emergency lighting at the premises should be carried out in accordance with BS 5266, and records s should be retained within the Fire Safety Log Book. Units can be tested by simulated mains failure, either at the fuse distribution consumer box or at the key switch where provided. The tests should be made during the daylight hours to allow sufficient time for the units to be fully re-charged before the hours of darkness. A fully discharged unit can take between 14-16 hours to re-charge.

  N/A

• 8.6 Periodic testing & maintenance of the emergency lighting was last carried out on

  Date

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• Recommendations

• 8.7 Are monthly checks of fire extinguishing appliances undertaken?

  Yes

  No

  N/A

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• Recommendations

  All fire extinguishing appliances at the premises should be visually inspected on a monthly basis, and records of these inspections should be recorded within a Fire Safety Log Book on the premises.

  N/A

• 8.8 Is annual servicing of fire extinguishing appliances undertaken?

  Yes

  No

  N/A

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• Recommendations

  All fire extinguishers on the premises should be tested and inspected annually by a competent engineer in accordance with BS 5306

  N/A

• 8.9 Is six-monthly inspections and annual testing of rising mains undertaken?

  Yes

  No

  N/A

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• Recommendations

• 8.10 Is weekly testing of sprinkler installations undertaken (if present)?

  Yes

  No

  N/A

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• Recommendations

  The sprinkler system at the premises should be subjected to weekly testing and serviced & maintained by a competent engineer in accordance with BSEN 128445.

  N/A

• 8.11 Are routine checks of internal fire doors and final exit doors undertaken?

  Yes

  No

  N/A

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• Recommendations

  Formal arrangements should be implemented for monthly checks of internal fire doors and final exit doors to ensure that the cold smoke seals and intumescent strips are in place and in good condition

  that the self-closing devices close the doors fully into the door stops

  and that all final exit doors open easily. Records of such checks should be recorded within a Fire Safety Log Book on the premises.

  N/A

• 8.12 Other relevant inspections or tests (e.g. smoke smoke control systems):

  Yes

  No

  N/A

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• Recommendations

  It is recommended that the smoke control / ventilation system is tested and maintained in accordance with the manufacturers recommendations, and serviced at least annually in accordance with BS 7346.

  N/A

9 Records

• 9.1 Are appropriate records maintained of Fire Drills?

  Yes

  No

  N/A

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• 9.2 Are appropriate records maintained of Fire Training?

  Yes

  No

  N/A

• 9.3 Are appropriate records maintained of Fire Alarm Tests?

  Yes

  No

  N/A

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• 9.4 Are appropriate records maintained of Escape Lighting Tests?

  Yes

  No

  N/A

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• 9.5 Maintenance & testing of the other fire protection systems?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that records of all Fire Drills, Fire Training, Fire Alarm Tests, Escape Lighting Tests and maintenance & other fire protection systems are retained within a Fire Safety Log Book on the premises.

  N/A

10 Electrical and Gas Sources of Ignition

• 10.1 Are reasonable measures taken to prevent fires of electrical origin?

  Yes

  No

  N/A

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• Reccomendations

• 10.2 Are fixed installations periodically inspected and tested in accordance with guidance given in the Electricity at Work Regulations 1989?<br>

  Yes

  No

  N/A

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• Recommendations

  All fixed electrical instillations at the premises should be tested, inspected and certified by a suitably competent person, in accordance with the Electricity at Work Regulations 1989 and as defined within guidance published by the institute of Electrical Engineers (IEE).

  N/A

• 10.3 Have all portable electrical appliances been adequately tested in accordance with guidance given in INDG 236 (Rev 2)?

  Yes

  No

  N/A

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• Recommendations

  All portable electrical equipment at the premises should be subjected to maintenance, inspection and, where necessary, testing in accordance with the HSE guidance document " maintaining portable electrical equipment in low-risk environments" - INDG236(rev2)

  N/A

• 10.4 Is there suitable policy regarding the use of personal electrical appliances?

  Yes

  No

  N/A

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• Recommendations

  A policy regarding the use of personal electrical appliances at the premises should be included within the Fire Safety Policy.

  N/A

• 10.5 Is there suitable limitation and control of trailing leads and adaptors?

  Yes

  No

  N/A

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• Recommendations

  The use of trailing leads & adaptors at the premises should be improved.

  The use of trailing leads & adaptors at the premises should be carefully monitored & controlled as business activities at the premises increase.

  The use of block-type multiple outlet adaptors should be avoided, as these can overheat if subjected to high loads.

  N/A

• 10.6 Are gas fired installations present within the building?

  Yes

  No

  N/A

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• Recommendations

• 10.7 Are gas fired installations periodically inspected and tested?

  Yes

  No

  N/A

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• Recommendations

• 10.8 Are records of annual gas safety checks available?

  Yes

  No

  N/A

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• Recommendations

  The gas installations at the premises should be serviced, maintained and subjected to annual safety checks by a GAS SAFE registered engineer in accordance with the GAS SAFETY (instillation and use) Regulations 1998. Records should be retained at the premises.

  All gas catering equipment at the premises should be installed & maintained in accordance with BS 6173: 2001 specification for installation of gas-fired catering appliances for use in all types of catering establishments.

  N/A

11 Smoking

• 11.1 Are reasonable measures taken to prevent fires as a result of smoking?

  Yes

  No

  N/A

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• 11.2 Is there a smoking policy in place?

  Yes

  No

  N/A

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• 11.3 Are there designated smoking areas?

  Yes

  No

  N/A

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• 11.4 Are designated smoking areas suitably managed?

  Yes

  No

  N/A

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• Recommendations

  Staff should be informed and reminded to use the waste bins provided for the waste created from smoking.

  N/A

12 Arson

• 12.1 Has the potential for arson been identified?

  Yes

  No

  N/A

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• 12.2 Are there suitable measures in place to identify, reduce and where possible eliminate the threat of arson?

  Yes

  No

  N/A

• 12.3 Is there suitable security in place?

  Yes

  No

  N/A

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• Recommendations

13 Portable Heaters and Heating Installations

• 13.1 Are portable heaters used?

  Yes

  No

  N/A

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• 13.2 If portable heaters are used, is the use of more hazardous types (e.g. radiant bar or LPG appliances) avoided?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that the radiant bar type heaters at the premises are replaced with oil filled radiators or convector / fan heaters.

  N/A

• 13.3 Are the heaters suitably managed to minimise the hazard of ignition of combustible materials?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that the use of portable heaters at the premises is carefully managed. Individual heating appliances require particular care if they are to be used safely, particularly those which are kept for emergency use during a power cut or as supplementary heating during sever weather. The greater risks arise from lack of maintenance and staff unfamiliarity with them. Convector or fan heaters are preferred radiant heaters because they present a lower risk of fire and injury.

  N/A

• 13.4 Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

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• Recommendations

  Fixed heating systems at the premises should be subjected to regular servicing, maintenance & inspection. Records should be retained at the premises.

  N/A

14 Cooking

• 14.1 Does cooking take place on the premises?

  Yes

  No

  N/A

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• 14.2 Are filers / grills & ductwork cleaned regularly?

  Yes

  No

  N/A

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• Recommrendations

  All filters in catering extraction hoods & canopies should be cleaned weekly, and the canopies & ductwork are deep-cleaned annually to prevent accumulation of fats & grease within the extraction ductwork, which could help spread fire. It is recommended that all filters / grills & ductwork are cleaned in accordance with the guidance and standards given in "HVCA TR19" and "HSG 202".

  N/A

• 14.3 Are suitable extinguishing appliances available?

  Yes

  No

  N/A

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• 14.4 Is the use of deep fat fryers suitably managed?

  Yes

  No

  N/A

• 14.5 Are reasonable measures taken to prevent fires as a result of cooking? (including additional fire safety training where necessary)

  Yes

  No

  N/A

• Recommendations

  Ensure that all catering equipment within the kitchen, including the extraction canopy, is tested, inspected & certified by a competent engineer prior to use, and that it is regularly maintained thereafter.

  Ensure that adequate means of extinguishing fires are provided within the kitchen area, and that all staff working in these areas are provided with specific training regarding controlling fire risks within catering areas.

  N/A

15 Lightning Protection

• 15.1 Does the building have a lighting protection system?

  Yes

  No

  N/A

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• 15.2 If yes is the system subject to periodic checks / maintenance?

  Yes

  No

  N/A

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• Recommendations

16 Other Significant Ignition / Fuel Sources That Should Be Considered

• 16.1 Ignition Sources (e.g. other work / manufacturing processes)

  Yes

  No

  N/A

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• Recommendations

• 16.2 Fuel Sources (e.g. furniture, curtains, bedding etc.)

  Yes

  No

  N/A

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• Recommendations

  Any additional sources of fuel which are introduced to the premises, should be carefully controlled and, where possible minimised. Ensure that all combustible materials are kept away from sources of heat.

  Where possible, avoid the use of flammable substances, or replace them with less flammable alternatives.

  N/A

17 Housekeeping

• 17.1 Are combustible materials managed adequately and separated from potential ignition sources?

  Yes

  No

  N/A

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• Recommendations

• 17.2 Is the avoidance of unnecessary accumulation of combustible materials or waste suitably managed?

  Yes

  No

  N/A

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• Recommendations

  All avoidable combustible materials should be removed from the premises.

  Housekeeping standards at the premises should be improved.

  N/A

• 17.3 Is all waste disposed of promptly? (Inc. office waste and manufacturing waste).

  Yes

  No

  N/A

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• The waste is collected regularly by onsite cleaners.

  The waste is collected and cleared regularly throughout the day by staff.

  All waste is placed in appropriate recycling containers or a general waste bin.

• Recommendations

• 17.4 Are all external refuse containers stored away from the buildings?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that the waste bins / skips are relocated to a position no closer than 6m from the premises and secured.N/A

• 17.5 Is there appropriate storage for any hazardous / inflammable materials?

  Yes

  No

  N/A

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• Recommendations

  Full and empty gas cylinders should be stored separately on a flat surface in a dry remote area of the site, specifically reserved for this purpose, with appropriate security and ventilation, away from other flammable and incompatible materials.

  N/A

• 17.6 Have all chemicals / substances subject to the COSHH regulations been identified and suitable records maintained?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that Material Safety Data Sheets are obtained for all hazardous substances at the premises and that COSHH assessments are carried out to establish the fire risks associated with them, and that the appropriate precautions are implemented.

  It is recommended that all gas storage areas are clearly marked to identify the hazards associated with the storage facility. The hazard descriptions associated with gas include Flammable, Toxic / Corrosive, Inert and Oxidising.

  Ensure that COSHH assessments are carried out for all flammable substances, and that they are stored properly with adequate separation distances between them and sources of ignition. Quantities greater than 50 litres should be stored in a dedicated highly flammable liquids store.

  N/A

• 17.7 Is the standard of housekeeping deemed adequate?

  Yes

  No

  N/A

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• Recommendations

18 Hazards Introduced by Outside Contractors and Building Works

• 18.1 Is there a policy in place for outside contractors with regard to fire safety requirements?

  Yes

  No

  N/A

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• Recommendations

• 18.2 Is there a "hot work" permit system in place?

  Yes

  No

  N/A

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• Although not hot works were observed being carried out during this assessment, it must be assumed that hot works could take place during the current construction works. It is not known if the Principle Contractor for the construction works has implemented a Hot Works Permit system to control the risks arising from hot works at the premises.

• Reccomendations

  A Hot Work Permit System should be implemented to control the risks from ignition sources created by contractors working at the premises and all contractors should be required to comply with the necessary precautions.

  N/A

• 18.3 if in-house personnel undertake "hot-work", are they suitably trained and have they received adequate fire safety instruction?

  Yes

  No

  N/A

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• Recomnmendations

  The current "hot work" permit system which is in place for external contractors should be extended to hot works carried out by in-house personnel.

• 18.4 Are works undertaken by contractors overseen by a competent person?

  Yes

  No

  N/A

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• Recommendations

  All works undertaken on the premises should be overseen by a competent person.

  N/A

19 Means of Escape from Fire

• 19.1 Is there an adequate provision of exits?

  Yes

  No

  N/A

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• Recommendations

  Additional exits should be installed in the following areas

  The number of maximum occupancy based on the exit capacity should be limited to

  The maximum numbers of occupants in the premises must be established, and that will allow detailed exit capacity calculations to be carried out to establish the maximum numbers of persons that could safely evacuate the premises. These maximum numbers should then be incorporated into the management plans and fire safety policy for the premises.

  N/A

• 19.2 Can all exits be easily and immediately openable, without the use of a key?

  Yes

  No

  N/A

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• Recommendations

  The external exit gates that are locked at all times, should be fitted with a push pad. Alternatively a key for this lock could be placed in a blister unit and located adjacent to the gates and all staff made aware of the location of the key.

  All fire escape doors and final exit doors must remain easily & readily openable without the use of a key at all times whilst the premises are occupied.

  All obstacles blocking the fire exit doors in the following areas bust be removed.

  It is recommended that a formal procedure is in place in order to carry out regular checks to ensure that all doors on escape routes and final exit doors are unlocked before staff arrive at the premises.

  N/A

• 19.3 Do all fire exits (where possible) open in the direction of escape?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that all fire exit doors open in the direction of escape. This is particularly important if more than 60 people are expected to use them at any one time and should be considered during the capacity calculations for the premises.

• 19.4 Are there reasonable distances of travel to final exits?

  Yes

  No

  N/A

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• Recommendations

• 19.5 Are all escape routes suitably protected by fire resisting construction where necessary?

  Yes

  No

  N/A

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• Recommendations

  Select The following fire door sets should be replaced with a 30 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals. The following fire door sets should be replaced with a 30 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals. The following fire door sets should be replaced with a 30 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals. The following fire door sets should be replaced with a 60 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals. All escape routes from the following areas must be protected by adequate fire resisting construction. This will require a combination of new doors and some existing doors being upgraded to 30 minute fire resisting doors complete with intumescent strips, cold smoke seals & self-closing devices (FD30sc). N/A

  • The following fire door sets should be replaced with a 30 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals.
  • The following fire door sets should be replaced with a 30 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals.
  • The following fire door sets should be replaced with a 30 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals.
  • The following fire door sets should be replaced with a 60 minute fire resisting door sets with self-closers, intumescent strips and cold smoke seals.
  • All escape routes from the following areas must be protected by adequate fire resisting construction. This will require a combination of new doors and some existing doors being upgraded to 30 minute fire resisting doors complete with intumescent strips, cold smoke seals & self-closing devices (FD30sc).
  • N/A

• 19.6 If there are inner rooms in the premises, are suitable fire safety measures incorporated?

  Yes

  No

  N/A

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• 19.7 Are all escape routes unobstructed?

  Yes

  No

  N/A

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• Recommendations

  All obstacles blocking or obstructing any fire exit / escape routes should be removed.

  It is recommended that regular checks are carried out to ensure that all exit routes, doors on escape routes and fire exit doors remain unobstructed.

  All employees should be reminded of the importance of ensuring that all fire exits and escape routes are kept clear and unobstructed at all times.

  N/A

• 19.8 Is it considered that the building is provided with reasonable arrangements for means of escape for disabled occupants? (Adequate exits, designated refuges etc.)

  Yes

  No

  N/A

• Recommendations

  Formal arrangements should be developed for the evacuation of any persons with disabilities who may be located on the premises.

  All staff should be made aware of the arrangements for the evacuation of any persons with disabilities who may be located on the premises.

  As members of the public use the building you should develop a range of standard PEEPs which can be provided on request to a disabled person or others with special needs.

  N/A

• 19.9 Is it considered that the building is provided with suitable means of escape in case of fire?

  Yes

  No

  N/A

• Recommendations

20 Measures to Limit Fire Spread and Development

• 20.1 Is it considered that there is adequate compartmentation within the premises?

  Yes

  No

  N/A

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• Recommendations

  Ensure that all holes & apertures between the various fire compartments of the building are sealed with proprietary fire stopping materials to prevent the passage of fire & smoke between compartments in the following area.

  N/A

• 20.2 Is the compartmentation maintained to a reasonable standard?

  Yes

  No

  N/A

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  The fire resisting structure must be repaired and retained in the following wall.

  N/A

• 20.3 Are door closing units in good working order?

  Yes

  No

  N/A

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  All door closing units & selectors at the premises must be fully operational and close doors fully onto their stops.

  N/A

• 20.4 Do doors close fully onto their stops?

  Yes

  No

  N/A

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• Recommendations

  All fire doors at the premises which are frequently used should be fitted with self-closing devices.

  The fire doors listed below should be provided with a self closing device capable of closing the door fully onto it's doorstops and latching.

  It is recommended that regular checks & inspection are carried out to ensure that all fire doors at the premises are not held open, and that they close fully onto their stops.

  N/A

• 20.5 Are smoke seals and intumescent strips in good order?

  Yes

  No

  N/A

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• Recommendations

  The following fire doors at the premises should be fitted with intumescent strips & cold smoke seals. Any existing intumescent strips & cold smoke seals should be in good working order.

  In the interests of fire safety, it is recommended intumescent strips & cold smoke seals are fitted to the following doors

  N/A

• 20.6 Is the likelihood of fire spread limited through suitable wall, floor and ceiling linings adequately controlled?

  Yes

  No

  N/A

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• Recommendations

21 Escape Lighting

• 20.1 Is a reasonable standard of escape lighting provided when the premises is occupied in the hours of darkness or where there is limited natural daylight?

  Yes

  No

  N/A

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• Recommendations

  An audit should be completed during the hours of darkness to identify the need for any further emergency lighting in the area. All escape lighting should be installed in accordance with B.S 5266.

  Escape lighting should be installed on the external means of escape in accordance with B.S 5266. The emergency escape lighting should be assessed by a competent person to verify that it complies with the requirements of BS 5266 throughout the premises.

  Ensure that certification is obtained to verify that emergency escape lighting throughout the premises has been tested, inspected & certified by a suitably qualified electrical engineer in accordance with BS 5266.

  It is recommended that additional emergency lighting is installed in accordance to BS 5266 in the following areas.:N/A

22 Fire Safety Signs and Notices

• 22.1 Is there adequate fire safety / means of escape signage and notices in line with current standards?

  Yes

  No

  N/A

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• Recommendations

  Select It is recommended that a schematic plan of the premises indicating the various fire alarm zones and installations is located adjacent to the fire alarm panel. It is recommended that additional directional signs are placed in the premises to indicate routes to the final exit doors in the following areas It is recommended that Fire Action Notices are located at every final exit point from the building. It is recommended that Fire Exit signs are fitted on the racking at 90 degrees to the final exit doors and that, due to the amount of equipment, machinery and goods stored in the premises, additional high level signage is installed above all final exit doors. It is recommended that due to potential distances that the additional high level signage will be viewed from, the signage is at least 200mm x 450mm in height. N/A

  • It is recommended that a schematic plan of the premises indicating the various fire alarm zones and installations is located adjacent to the fire alarm panel.
  • It is recommended that additional directional signs are placed in the premises to indicate routes to the final exit doors in the following areas
  • It is recommended that Fire Action Notices are located at every final exit point from the building.
  • It is recommended that Fire Exit signs are fitted on the racking at 90 degrees to the final exit doors and that, due to the amount of equipment, machinery and goods stored in the premises, additional high level signage is installed above all final exit doors.
  • It is recommended that due to potential distances that the additional high level signage will be viewed from, the signage is at least 200mm x 450mm in height.
  • N/A

23 Means of Giving Warning In Case of Fire

• 23.1 Is there adequate means for giving warning of fire?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that a visual warning device is installed in the following area

  It is recommended that a competent engineer undertakes inspection of the fire alarm panel to ascertain the cause of the faults, and that appropriate remedial action is taken.

  It is recommended that a fire alarm system is installed within the premises, to BS 5839: Part 1.

  N/A

• 23.2 Is there a manually operated electrical fire alarm system provided in accordance with guidance given in BS 5839 Part 1?

  Yes

  No

  N/A

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• 23.3 Is automatic fire detection provided in accordance with guidance given in BS 5839 Part 1?

  Yes

  No

  N/A

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• 23.4 Is the fire alarm system connected to a monitoring company? (e.g. red care)

  Yes

  No

  N/A

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• Recommendations

24 Fire Extinguishing systems

• 24.1 Is there reasonable provision of portable fire extinguishers in accordance with guidance given in BS 5306?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that the following fire extinguishers are installed at the premises:N/A

• 24.2 Are nominated persons trained to use extinguishers provided?

  Yes

  No

  N/A

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• Recommendations

  It is recommended that nominated persons are provided with adequate information & instruction regarding the safe selection & use of fire extinguishers at the premises.

  To ensure that competencies for selecting & using fire extinguishers is maintained, periodic refresher training for staff with special fire safety responsibilities is provided every 2 years and that records are retained on the premises.

  N/A

• 24.3 Are there fixed extinguisher systems in place?

  Yes

  No

  N/A

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• 24.4 Has sufficient information and instruction been given to staff regarding the use of fixed extinguishing systems?

  Yes

  No

  N/A

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• Recommendations

  All necessary staff must be aware of the operational procedures for the suppression system at the premises.

  N/A