Estates Department Contractors Work Audit

• Job Description

• Order Number

• Contractor

• Inspection Date

  Date

• Work Stage

• Is the contractor on the “Approved Suppliers List”

  Yes

  No

  N/A

• Has the contractor and all staff working on behalf of them hold a Contractors Passport, and have they received and have access to the “Estates Contractors Health and Safety Guide”.

  Yes

  No

  N/A

• Have the contractors signed in & have ID badges

  Yes

  No

  N/A

• Is the contractor following the Trusts policy & procedures including safe working practices and systems of work including Hot and/or Dusty Work Permits etc.

  Yes

  No

  N/A

• Has the contractor given adequate notice for any shutdowns required?

  Yes

  No

  N/A

• Has the contractor been issued with a work instruction for the work identified (does the contractor know what they are doing)?

  Yes

  No

  N/A

• Are required drawings, specifications & procedures available

  Yes

  No

  N/A

• Do they have access to their risk assessments & method statements at or close to the point of work?

  Yes

  No

  N/A

• Does the risk assessment reflect the task being conducted?

  Yes

  No

  N/A

• Are the contractors staff adequately trained and competent in carrying out the identified task, are records of training held on file or do they hold competence cards (eg CSCS, CPCS PASMA)

  Yes

  No

  N/A

• Is there adequate supervision in place?

  Yes

  No

  N/A

• Is the correct equipment being used and where applicable is it correctly certified / calibrated (PAT, LOLER, Work at Height)

  Yes

  No

  N/A

• Is the work area secured with adequate separation from patients/public

  Yes

  No

  N/A

• Is the level of housekeeping and dust control adequate?

  Yes

  No

  N/A

• Are fire doors, fire escape routes and corridors free of obstacles and obstructions

  Yes

  No

  N/A

• Are items stored properly & securely in designated areas

  Yes

  No

  N/A

• Have any additional hazards been made good (fire stopping, trip, head strike, falls, detector heads covered, dead legs removed, redundant cables removed etc)

  Yes

  No

  N/A

• Have logs or service reports been completed & received by Estates

  Yes

  No

  N/A

• Is the client satisfied with the way the work is being carried out?

  Yes

  No

  N/A

• Have the applicable asset records (drawings etc) been updated

  Yes

  No

  N/A

Auditor Information

• Name of Estates Rep:

• Title:

• Signature:

  Sign

• Date:

Contractor Information

• Name of Contractor Rep:

• Title:

• Signature:

  Sign

• Date:

  Date

Forms to be returned to Estates Manager Compliance, If action is required provide contractors with a copy Issue 6

• Yes

  No

  N/A