Shene Sports & Fitness Centre

August 2019 – August 2020


Regular fire alarm testing and maintenance is a requirement under health and safety legislation. Further information on the requirements can be found at . The Corporate Health and Safety Policy states that managers will ensure that the health and safety policy and procedures are implemented in the work places and amongst the work groups for which they are responsible. Ensuring the fire alarm systems are operating correctly in our premises is also part of our overriding duty of care to our staff and clients

There are two clear sections below that detail what is expected of managers and what the maintenance contractor will undertake. The requirements for managers do not require any prior special knowledge or expertise to carry out the checks. For example, a monthly inspection of a smoke detector requires nothing more than a visual check to see if there are any issues that would prevent the correct operation of the detector such as an excessive build up of dust, whether they have been painted over, or if there is any obvious damage to the detector

All tests and checks should be recorded in this log book

Daily Checks

These are basic checks that should be carried out on a daily basis. They do not need to be recorded

Inspect the Fire Alarm Panel for normal operation of the system

Check to make sure the panel is switched on (this is normally a green light on the panel indicating the system is ok, or operating in a safe condition

Check the panel to see if any faults are indicated (this is normally a buzzer sounding or a flashing light on the panel)

Weekly Checks

Test of the alarm system to check call points, sounders and door release devices. This is to test that the system is operating correctly

Test the manual call point by inserting the plastic test key into a call point to activate the alarm. These should be tested in strict rotation to ensure all equipment is functioning correctly. Note – If your alarm is linked to a monitoring centre please inform them prior to carrying out the tests. This will prevent unnecessary call outs to the fire service

Ensure hold open devices release and close fire doors fully with the activation of the alarm system (it can be easiest to test the nearest device closest to the call point being tested, but make sure all devices are tested in rotation)

Rather than testing each call point, sounder and automatic door release device every week it is acceptable to carry out the tests in rotation, provided that all call points, sounders and door releases are tested quarterly eg week one call point 1 is tested, and the sounders and door release devices are checked in that area; week 2 call point 2 is tested and so on

The shaded rows every 4 weeks are there to act as a reminder to complete the monthly checks as well

Managers / Responsible Person - Weekly Fire Alarm Checklist

Wk no


Alarm call points and sounder activation

Automatic door release

Defect / Reason

Remedial action taken


Call point no


Site & Foyer (1)


Studio 1
Fitness Suite
Studio 2
Boiler Room
Studio Corridor
Monthly Checks

Visual check of detectors for damage, unusual accumulation of dirt, heavy coats of paint and other conditions that may interfere with correct operation of the detector

Test the emergency lighting system (if installed) using the special key provided to activate the key switches for the emergency lighting system and ensure all the units are operating correctly (this will turn off the main lights, and just leave the emergency lights on)

Ensure that the fire extinguishers are in position, not discharged, or damaged. If they are fitted with a pressure indicator then check that the pressure is ok by reading the gauge (normally the gauge is clearly marked in colour to show whether the pressure is correct or not)

Check any other equipment like fire blankets are in position and are not damaged

Managers / Responsible Person - Monthly Fire Alarm Checklist

Visual Inspection of Detectors

Emergency Lighting System
Fire Extinguishers

Any Other Equipment

Detector no



Foyer Co2

Foyer Foam

Spin Studio Foam

Back Office
Back office

Spin Studio Co2

Front Desk
Front office

Fitness Suite Foam

Gym R/S

Fitness Suite Co2

Studio 2 Foam

Studio 1 R/S

Female Change

Studio 2 Co2

Studio 1 L/H
Female Toilets

Boiler Room Foam

Gym (Free Weights)

Male Change

Boiler Room Co2

Store Cupboard

Studio Corridor Co2



Defects / Reasons

Remedial Action Taken


Password on the panel did not work

Emailed Rob Simms

Emergency lighting system in foyer not working (EM07)

Fire Evacuation Drills

Evacuation Drills must be undertaken regularly with consideration given to the client and users of the establishment. The minimum requirement is once a year, but it is recommended that at least two evacuations drills are carried out annually or more if this is identified by risk assessment. The drills should involve all staff, clients and users of the site

Specific arrangements for the safe evacuation of people identified as being especially at risk such as those with disabilities, lone workers, and young persons should be made. A Personal Emergency Evacuation Plan should be prepared for all clients or users that have significant mobility problems or other impairment that hinders their safe evacuation from the premises unaided

All staff must be aware of their role and responsibilities in an emergency evacuation

Evacuation (Full / Part)

Time initiated

Time taken to evacuate

No. of staff present

Approx total no. present

Any issues

Training Records


Date of appointment

Type of Training eg Induction /

Fire Marshall
Date of Training
Maintenance Contractor Responsibilities
Fire Alarm and Detection Systems

There should be a maintenance agreement in place for the regular servicing of the Fire Alarm System and Emergency Lighting as the competent person in accordance with BS 5839 Part 1: 2002

The engineer should attend site on a pre-determined schedule either quarterly or 6-monthly to carry out a full check of the fire alarm and emergency lighting system. This will include checking all call points, sounders, and detectors are functioning correctly over a 12 month period. Standby batteries will also be checked and a full discharge test of any emergency lighting should be carried out. The engineer should leave an inspection certificate on site the day confirming that the checks have been completed as well as identifying any issues that may need further work

Engineers Name

Date of visit

Checks and works carried out

Record of tests left on site

Keep copies of all maintenance records in this section

Fire Fighting Equipment - Fire Extinguishers, Hose Reels (where fitted), and Sprinkler Systems (where fitted)

A corporate contract for portable fire fighting equipment (including hose reels) is in place and equipment is maintained annually by UK Fire International. There is a label on the extinguisher indicating when the last service was carried out. If you have any queries relating to this contract please contact Facilities Management on 020 8891 7463

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.